Executive Assistant
2 weeks ago
Position Overview:
We are looking for an experienced Executive Assistant with a background in private equity to support our executive team. This role requires a high level of discretion, organization, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant will handle scheduling, travel arrangements, document preparation, and project coordination, ensuring seamless daily operations for senior leadership.
Key Responsibilities:
- Calendar & Meeting Management: Coordinate complex schedules, organize meetings, and manage calendars for multiple executives, ensuring priority alignment and efficient use of time.
- Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries, and manage travel expenses for executives.
- Document Preparation: Prepare presentations, investment summaries, and financial documents with accuracy and attention to detail, ensuring materials are ready for meetings and investor presentations.
- Project Coordination: Assist in organizing and tracking projects, liaising with internal and external stakeholders to gather information and monitor timelines.
- Investor Relations Support: Provide administrative support for investor communications, including meeting preparation, follow-up, and document management.
Qualifications:
- Bachelor’s degree preferred, with at least 5+ years of experience as an Executive Assistant, ideally in private equity or finance.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM and project management software.
- Exceptional organizational, time management, and communication skills.
- Ability to handle sensitive information with discretion and professionalism.
- Detail-oriented, proactive, and able to work independently in a fast-paced environment.
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