Executive Assistant
4 weeks ago
We are seeking a highly skilled and experienced Executive Assistant to join our team at StevenDouglas. The ideal candidate will provide top-level support to our executives, ensuring seamless day-to-day operations and strategic initiatives.
Key Responsibilities:- Manage complex calendars, scheduling meetings and engagements for senior executives
- Prepare and revise executive schedules, ensuring timely and accurate information
- Handle incoming phone calls, taking accurate messages and forwarding them to the appropriate staff member
- Process and sort mail, forwarding it to the relevant team member for follow-up
- Ensure electronic data is up-to-date and accurate, maintaining confidentiality and security
- Coordinate travel arrangements, preparing itineraries and scheduling cars for executives
- Prepare and revise legal documents, including notices and confidentiality agreements
- Assist with contract management, organizing files and maintaining online shared files
- Coordinate with team members to prepare and circulate routing packages for approval and signature
- Support closings of acquisitions and dispositions, coordinating with outside counsel and preparing closing binders
- 3+ years of experience supporting C-level executives
- Experience with contracts and contract management, or closings, preferred
- Excellent written and verbal communication skills
- Strong organizational, time management, and customer service skills
- Ability to work independently, prioritize tasks, and manage multiple projects in a fast-paced environment
- Proficiency in MS Office, including Word, PowerPoint, Excel, and Outlook
- A dynamic and supportive work environment
- Opportunities for professional growth and development
- A competitive salary and benefits package
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Executive Assistant
2 weeks ago
miami, United States PROSPAY™ Inc Full timeEXECUTIVE ASSISTANT Job Summary: The Executive Assistant will provide high-level administrative support to the executive team. This role requires a detail-oriented individual with excellent communication and organizational skills who can handle sensitive and complex tasks with discretion and efficiency. Key Responsibilities:Administrative...
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Executive Assistant
2 weeks ago
Miami, United States PROSPAY™ Inc Full timeEXECUTIVE ASSISTANT Job Summary: The Executive Assistant will provide high-level administrative support to the executive team. This role requires a detail-oriented individual with excellent communication and organizational skills who can handle sensitive and complex tasks with discretion and efficiency. Key Responsibilities:Administrative...
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Executive Assistant
3 weeks ago
miami, United States PROSPAY™ Inc Full timeEXECUTIVE ASSISTANT Job Summary: The Executive Assistant will provide high-level administrative support to the executive team. This role requires a detail-oriented individual with excellent communication and organizational skills who can handle sensitive and complex tasks with discretion and efficiency. Key Responsibilities:Administrative...
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Executive Assistant
1 week ago
Miami, United States PROSPAY™ Inc Full timeEXECUTIVE ASSISTANT Job Summary: The Executive Assistant will provide high-level administrative support to the executive team. This role requires a detail-oriented individual with excellent communication and organizational skills who can handle sensitive and complex tasks with discretion and efficiency. Key Responsibilities:Administrative...
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Executive Assistant
3 months ago
Miami, United States StevenDouglas Full timeStevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.Responsibilities/Duties:Maintain a calendar of meetings and engagements for top level executivesPrepare one or more executive’s daily scheduleHandle incoming phone calls and take...
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Executive Assistant
2 months ago
miami, United States StevenDouglas Full timeStevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.Responsibilities/Duties:Maintain a calendar of meetings and engagements for top level executivesPrepare one or more executive’s daily scheduleHandle incoming phone calls and take...
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Executive Assistant
4 weeks ago
miami, United States StevenDouglas Full timeStevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.Responsibilities/Duties:Maintain a calendar of meetings and engagements for top level executivesPrepare one or more executive’s daily scheduleHandle incoming phone calls and take...
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Executive Assistant
1 month ago
Miami, United States StevenDouglas Full timeStevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.Responsibilities/Duties:Maintain a calendar of meetings and engagements for top level executivesPrepare one or more executive’s daily scheduleHandle incoming phone calls and take...
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Executive Assistant
5 days ago
Miami, United States Phaxis Full timeOur client, a leader in the luxury real estate industry is searching for an experienced Executive Assistant reporting directly to the Chairman and Chief Executive Officer. The Executive Assistant will provide executive support in a one-on-one working relationship and serves as the primary point of contact for internal and external constituencies on all...
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Executive Assistant
1 week ago
Miami, United States Leeds Professional Resources Full timePosition Overview:We are looking for an experienced Executive Assistant with a background in private equity to support our executive team. This role requires a high level of discretion, organization, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant will handle scheduling, travel arrangements, document preparation,...
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Executive Assistant
2 weeks ago
Miami, United States Leeds Professional Resources Full timePosition Overview:We are looking for an experienced Executive Assistant with a background in private equity to support our executive team. This role requires a high level of discretion, organization, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant will handle scheduling, travel arrangements, document preparation,...
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Executive Assistant
4 weeks ago
Miami, Florida, United States Alces & Asociados LLC Full timeJob DescriptionWe are seeking an Executive Assistant to provide high-level administrative support for an Executive at Alces & Asociados LLC. The ideal candidate will have a strong organizational background and be able to prioritize and multitask effectively.Key Responsibilities:Provide administrative support to the Executive, including answering phone calls,...
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Executive Assistant
3 days ago
miami, United States Phaxis Full timeOur client, a leader in the luxury real estate industry is searching for an experienced Executive Assistant reporting directly to the Chairman and Chief Executive Officer. The Executive Assistant will provide executive support in a one-on-one working relationship and serves as the primary point of contact for internal and external constituencies on all...
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Executive Assistant
3 days ago
Miami, United States Phaxis Full timeOur client, a leader in the luxury real estate industry is searching for an experienced Executive Assistant reporting directly to the Chairman and Chief Executive Officer. The Executive Assistant will provide executive support in a one-on-one working relationship and serves as the primary point of contact for internal and external constituencies on all...
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Executive Assistant
4 days ago
Miami, United States Phaxis Full timeOur client, a leader in the luxury real estate industry is searching for an experienced Executive Assistant reporting directly to the Chairman and Chief Executive Officer. The Executive Assistant will provide executive support in a one-on-one working relationship and serves as the primary point of contact for internal and external constituencies on all...
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Executive Assistant
2 months ago
miami, United States TechnoSphere, Inc. Full timeThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar...
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Executive Assistant
1 month ago
Miami, United States TechnoSphere, Inc. Full timeThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar...
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Executive Assistant
1 week ago
Miami, United States Citadel Full timeThe Executive Assistant is responsible for overseeing all administrative functions for senior executives including calendars, travel, expenses, communications and special projects to ensure their needs are met and priorities accomplished.Essential Job FunctionsManaging calendars, scheduling meetings and appointmentsBooking travel arrangements and preparing...
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Executive Assistant
2 weeks ago
miami, United States Citadel Full timeThe Executive Assistant is responsible for overseeing all administrative functions for senior executives including calendars, travel, expenses, communications and special projects to ensure their needs are met and priorities accomplished.Essential Job FunctionsManaging calendars, scheduling meetings and appointmentsBooking travel arrangements and preparing...
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Executive Assistant
2 weeks ago
Miami, United States Citadel Full timeThe Executive Assistant is responsible for overseeing all administrative functions for senior executives including calendars, travel, expenses, communications and special projects to ensure their needs are met and priorities accomplished.Essential Job FunctionsManaging calendars, scheduling meetings and appointmentsBooking travel arrangements and preparing...
