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Legal Administrative Assistant

4 months ago

Los Angeles, United States Atheria Law Full time

Are you looking for a fantastic team to join? We hope you will consider Atheria Law


Job Overview:

Our Los Angeles office (located in the heart of Downtown Los Angeles) is seeking a full-time legal assistant/office administrator to support a wonderful and collegial group of attorneys and paralegals, and to provide general office services support. This position requires a professional, organized self-starter with a strong attention to detail and the ability to interact with staff and clients in a fast-paced, high volume legal environment. We are looking for someone who is a team player (we believe in teams and that we are stronger together), a can-do attitude, and a proactive work ethic.


Responsibilities:

  • Assist attorneys in managing a dynamic, high-volume practice.
  • Prepare, revise, proofread, format, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials.
  • Provide administrative support, including but not limited to, processing conflict checks and new client/new matter forms; email and phone communication; scheduling conference calls; coordinating and scheduling travel arrangements; and maintaining attorney calendars.
  • Conduct internet research as directed by attorneys. Interact daily with other practice groups within the firm to help facilitate the highest possible legal support to attorneys and clients.
  • Establish and maintain electronic files in compliance with current firm policies using the firm’s document management system.
  • Team-based approach: Provide assistance to other legal assistants and paralegals to meet firm and client needs; organize and prioritize workload to enable and facilitate team effort to accomplish firm and client goals most efficiently.
  • Foster professional, cooperative, and supportive relationships with peers, supervisors, and clients.
  • Handle information that is highly confidential and sensitive and requires discretion and diplomacy.
  • Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
  • Manage office supply inventory and place orders, as necessary.
  • Receive and sort incoming mail/packages and distribute internally. Manage outgoing mail.
  • Provide hands on experience with office machines and computer equipment; assist employees with IT needs/issues.
  • Maintain the office condition and arrange for any necessary repairs.
  • Assist with event planning for corporate and/or client events.
  • Assist in new hire onboarding/offboarding as requested by HR.
  • Coordinate and set up office space for meetings or activities.
  • Liaise with facility management vendors including cleaning and repairs.
  • Other general administrative duties and projects as assigned.


Qualifications:

  • 3+ years of legal assistant experience
  • Highly proficient with Microsoft Word and Excel
  • Strong attention to detail
  • Strong organizational skills and ability to multitask
  • Strong written and oral communication skills
  • Interest in taking ownership over projects
  • Commitment to providing excellent customer service
  • Ability to work in a team setting, including with team members in different offices and on different teams
  • Strong interpersonal skills


Work Location and Hours:

While Atheria supports flexible working arrangements, including remote work, we believe that to optimize the understanding of our practice, work as a team, and best service our clients, in-person interaction is important. Because this role supports our Los Angeles office, candidates must be able to work in the Los Angeles office during regular business hours of 9:00 a.m. to 5:00 p.m., Monday through Thursday. Remote work on Fridays.


Atheria Law offers competitive compensation and benefits, including:

  • Four medical plan options to choose from
  • Dental and vision insurance
  • Employer HSA contribution (with enrollment in an HSA eligible medical plan)
  • 401(k) with employer match
  • 4 weeks of accrued paid time off in the first year
  • 10-paid holidays per year
  • Employer-paid life insurance, short and long-term disability
  • Paid parental leave
  • Bonus Program
  • Training, mentoring, and career development
  • Collaborative, team-based environment
  • Parking reimbursement
  • And much more


The expected annual salary range for this position is $60-$75,000. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills. This position is eligible for an annual discretionary performance-based bonus program.


Atheria Law is an Equal Opportunity Employer. We do not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, national origin, color, age, physical or mental disability, spousal affiliation, marital status, a serious medical condition, genetic information, veteran status, or any other basis prohibited by federal, state, or local law.


We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.