Office Administrator

4 days ago

Boca Raton, United States Roots and Wings Full time

Roots and Wings is seeking a detail-oriented and proactive Office Administrator to ensure the smooth operation of our office. The ideal candidate will manage a variety of daily administrative tasks and maintain an organized, efficient work environment. This role is critical to supporting the team's productivity and ensuring the office runs seamlessly. This person must be able to work both independently and in a team environment.  

 

Key Responsibilities: 

  • Oversee some of the office operations, including scheduling, correspondence, and supplies management. 
  • Data entry for programs and accounting. 
  • Manage incoming and outgoing communications, including emails, phone calls, and mail. 
  • Organize and maintain office files, records, and documentation. 
  • Organize and track records of in-kind donations to ensure accurate documentation, reporting, and acknowledgement. 
  • Prepare program materials for Project UpLift & Above and Beyond. 
  • Support bookkeeping activities, including invoice processing and expense reporting. 
  • Assist staff with administrative tasks as needed for office and programs. 
  • Assist with event set-up and breakdown. 
  • Enjoy variety in your workday by contributing both on-site and off-site to the team's success by running errands and ensuring tasks are handled efficiently.  

 

Qualifications: 

  • Demonstrated experience in roles such as Office Administrator, Office Manager, or equivalent positions. 
  • Capability to lift and transport items weighing up to 50 pounds. 
  • Proficiency in Microsoft 365 and general office management tools. 
  • Familiarity with Donor Management software 
  • Exceptional organizational and multitasking abilities with a strong attention to detail. 
  • Able to work independently and meet deadlines.  
  • Outstanding communication and interpersonal skills. 
  • Proven ability to collaborate effectively within a team environment. 
  • Familiarity with basic bookkeeping and financial management practices is preferred. 

 

  • Employment: 
  • Full time (40 hours per week) position with salary of $40k to $50k annually plus benefits. 
  • On-site working location is at 7700 Congress Avenue, Suite 3212 in Boca Raton, FL.


Please send your applications to karyn@rootsandwingsinc.org.

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