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Executive Office Assistant
4 months ago
Company Description
ABLATOS / Fettaya Properties is an actor in the real estate sector, primarily operating in the North East of America. The company websites are ww.ablatos.com and www.fettaya.com. For inquiries, please contact contact@ablatos.com. Follow us on social media at #ablatos #fettayaproperties.
Role Description
- This is a full-time on-site role for an Executive Assistant/Office Manager at ABLATOS / Fettaya Properties located in Manhattan, NY. This person will be responsible for day-to-day tasks of office management for a small office in Mid-town east as well as supporting 3 C-Suites with tasks remotely and or when they are in town.
Key Responsibilities:
Administrative Support to Executives:
- Provide administrative support to executives, including managing schedules, organizing meetings, and coordinating visitors in and out of office
- Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
- Maintain office supplies inventory and place orders as necessary.
Facilities Management:
- Oversee the maintenance and cleanliness of the office space, including liaising with building management and vendors for repairs and maintenance.
- Ensure that office equipment is in good working condition and arrange for repairs or replacements when needed.
- Manage office security procedures and access controls.
General Office Management:
- Act as the primary point of contact for office-related inquiries and requests for our co-working space
- Coordinate office events, meetings, and social activities to promote a positive work culture.
Qualifications:
- Proven experience as an office manager or similar administrative role.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
- Ability to manage people and stay organized
- Ability to maintain confidentiality and handle sensitive information with discretion.
Hours and compensation:
- 40 hours a week
- $20-25/hour (depending on experience)
Application Process:
Interested candidates should submit a resume and cover letter outlining their qualifications and relevant experience to emma@ablatos.com. Please include "Executive Assistant/Office Manager Application" in the subject line or apply via LinkedIn.
Equal Opportunity Employer:
ABLATOS / Fettaya Properties is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We encourage applications from all qualified individuals regardless of race, ethnicity, religion, sex, sexual orientation, gender identity, age, disability, or veteran status.
