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Office Operations Assistant for Executives
2 months ago
We are looking for a skilled Administrative Assistant to join our team and deliver essential support to the Executive Office at Penguin Random House. This role is crucial as it directly assists the Manager of the Executive Office & Global Projects and collaborates closely with high-level executives including the CEO, CFO, and Chief Strategy Officer. This position provides a unique perspective into the publishing industry and is perfect for individuals who are exceptionally organized, detail-oriented, and thrive in a dynamic work environment.
This is a fully in-office role located in a central area.
Key Responsibilities:
Offer comprehensive administrative assistance for the daily functions of the executive office Manage calendar coordination and scheduling for multiple senior executives Travel arrangements: organize both domestic and international travel, including detailed itineraries Expense management: gather receipts, prepare, submit, and track expense reports in a timely manner Oversee office supplies: monitor inventory, place orders, and receive deliveries Coordinate book displays: select titles and manage orders for various display locations Draft and distribute communications as required Assist in organizing a high volume of meetings and special events, including visitor reception, room arrangements, catering, and IT support Provide support for special projects as necessaryQualifications & Skills:
A minimum of three years of relevant experience; five years preferred Proficient in Microsoft Outlook, Word, Excel, and PowerPoint Strong time management abilities, with a knack for prioritizing and multitasking Quick to learn and able to follow directions effectively Excellent verbal and written communication skills are essential Must maintain a professional, friendly, and helpful demeanor in all interactions Ability to work efficiently under pressure and manage multiple tasks in a fast-paced environment High level of integrity and discretion in handling confidential information Demonstrates creativity and resourcefulness in problem-solvingCompensation and Benefits:
The salary range for this position is $60,000-$80,000. All roles are eligible for an annual profit award or bonus, contingent on company performance.
Full-time employees enjoy a comprehensive benefits package, including Medical/Prescription drug insurance, Dental, Vision, Flexible Spending Accounts, Health Savings Accounts, 401(k) plans, Disability Insurance, Life Insurance, Commuter Benefits, Student Loan Repayment Programs, Educational Assistance, and generous paid time off.
