Administrative Assistant

4 weeks ago

Glendale, United States Solugenix Full time

Administrative Assistant

Glendale, CA (Onsite)

6+ month contract (potential for extension)

Job ID 24-09117


Solugenix is assisting a client, a leading financial services company, in their search for an Administrative Assistant. This is a 6+ month contract opportunity based out of Glendale, CA (Onsite).


Required Skills:

Microsoft Word, Administrative Support, Correspondence, Publisher, Excel


Additional Skills:

Desktop Publishing, General Office


Qualifications:

  • Completed High School (Diploma or GED).
  • 1-2 years of administrative support experience preferred.
  • Word, Excel, Power Point, OneNote, and MS Forms are required.
  • Open to strong entry-level candidates.
  • Top 3 desired skills: Strong detail orientation, proactive, ability to multi-task, problem solve.

Responsibilities:

  • Provides administrative support for several departments.
  • This position supports multiple managers and/or staff. Researches and obtains information for routine and moderately complex reports and special assignments.
  • Gathers data, filters, and disseminates to managers.
  • Contacts company personnel at all organizational levels to gather information and prepare reports, schedule meetings and coordinate calendars.
  • Keeps meeting notes of departmental projects and regular meetings, following up on pending details, coordinating project team activities, and ensuring deadlines are met.
  • Work is generally of a critical or confidential nature and requires a broad knowledge of departmental and company practices, policies, programs, and product lines. Makes appointments, and meeting arrangements and coordinates activities between departments and outside parties.
  • Answers routine correspondence and routes emails to the appropriate persons. Composes, prepares, edits, and proofreads letters, reports, and other correspondence.
  • Typically uses software packages for word processing, spreadsheets, databases, graphics, and desktop publishing applications.
  • Operates general office equipment such as personal computers, copiers, calculators, or other office machines.
  • Day to day tasks may include taking meeting notes, scheduling meetings, sending birthday reminders, collaborate with Marketing Team to upload items onto the website.

Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $25/hour to $25/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training, and/or experience.


About the Client:

Our client is one of the world's leading financial services companies based out of Glendale, CA.


About Solugenix:

Solugenix is an information technology services company known for its deep experience and knowledge in providing comprehensive technology services, solutions, and talent support for companies around the world. The company offers a variety of cutting edge and talent support solutions to promote growth and cutting-edge advancement to our esteemed clients and candidates. We provide these talent support solutions on a contract, contract-to-hire, and direct hire basis. We also have additional resources from our staffing partners to ensure the right match and expertise for the best result.

For over 50 years, global and local brands have trusted Solugenix as an added resource and partner in taking steps to ensure their immediate and future success. In addition to generating ground-breaking, industry-defining solutions, Solugenix has been delivering the talent and support needed to make it happen. We are dedicated to partnering with clients and candidates whose core values also foster a culture of professionalism, teamwork, and integrity.

  • Porter Assistant

    4 days ago

    Glendale, Arizona, United States Barnett Administrative Services Full time

    About the Role:We are seeking a motivated and detail-oriented Porter to join our team at Barnett Administrative Services. As a Porter, you will play a critical role in maintaining the cleanliness and organization of our restaurant, ensuring a safe and welcoming environment for our customers and staff.Key Responsibilities:Maintain the cleanliness and...

  • administrative assistant

    5 months ago

    Glendale, Arizona, United States Eco Panel Group INC. Full time

    Duties of the Administrative Assistant include providing support to our managers and employees assisting in daily office needs and managing our company's general administrative activities.Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email correspondence memos...

  • Administrative Assistant

    2 weeks ago

    Glendale, United States Roto-Rooter Plumbing & Water Cleanup Full time

    Essential Skills & Responsibilities:Skilled with Microsoft Office (Word, Excel)Highly motivated, detail oriented, able to work independently. Outstanding organizational, time management and follow up skills. Self-starter who thrives in a fast paced e Administrative Assistant, Administrative, Assistant, Construction, Insurance

  • Administrative Assistant

    7 days ago

    Glendale, California, United States Glen Park Senior Living Full time

    Job DescriptionFull Time Receptionist for Assisted Living CommunityRequirementsOne year minimum experience as Receptionist in a Retirement CommunityWe are seeking a highly skilled and organized Administrative Assistant to manage our front desk on a daily basis and perform a variety of administrative and clerical tasks. As a Receptionist in a Retirement...

  • Administrative Assistant/Receptionist

    4 weeks ago

    Glendale, United States The International Rescue Committee Full time

    The Administrative Assistant is responsible for both receptionist services and administrative duties for the IRC Arizona offices. Major Responsibilities: - Greet visitors, ascertain their needs, answer basic questions, and direct them to the appropri Administrative Assistant, Receptionist, Administrative, Assistant

  • Administrative Assistant

    1 month ago

    Glendale, United States Stephenson, Acquisto & Colman Full time

    Job DescriptionJob DescriptionAdministrative AssistantJob descriptionSummary/ObjectiveLaw Offices of Stephenson, Acquisto & Colman, a specialty health care law firm, is seeking to fill an Administrative Assistant position in our Legal Department for our Glendale office.Essential Functions Reasonable accommodations may be made to enable individuals with...

  • Administrative Assistant to the Dean

    2 days ago

    Glendale, Arizona, United States Midwestern University Full time

    Job SummaryThe Administrative Assistant to the Dean provides high-level administrative support to the Dean of the College of Veterinary Medicine. This role requires exceptional organizational skills, attention to detail, and the ability to work independently on complex projects.Key ResponsibilitiesProject ManagementManage special projects assigned by the...

  • Senior Administrative Assistant/ Administrative Specialist/ Executive Assistant

    4 weeks ago

    Glendale, United States 22nd Century Technologies, Inc. Full time

    *Duration: *12+ Months*Roles and Responsibilities:** Provides advanced administrative office support, secretarial support, and/or program coordination activities Schedules, prioritizes, coordinates and performs administrative office support activities related to meetings, events or office services.* Assists with research, gathers information and provides...

  • Administrative Assistant to the Dean

    5 days ago

    Glendale, Arizona, United States Midwestern University Full time

    Job SummaryThe Administrative Assistant to the Dean provides high-level administrative support to the Dean of the College of Veterinary Medicine at Midwestern University. This role requires exceptional organizational skills, attention to detail, and the ability to work independently with minimal supervision.Key ResponsibilitiesProject Management: Assist the...

  • Administrative Assistant

    1 week ago

    Glendale, California, United States Glen Park Senior Living Full time

    Job DescriptionFull Time Receptionist for Assisted Living CommunityRequirementsOne year minimum experience as Receptionist in a Retirement CommunityJob SummaryWe are seeking a highly organized and customer-focused Full Time Receptionist to manage our front desk on a daily basis and perform a variety of administrative and clerical tasks. As a Receptionist in...

  • Administrative Assistant

    4 weeks ago

    Glendale, United States Alpine Solutions Group Full time

    Key Responsibilities:Provide administrative support for multiple managers and staff members across various departments.Conduct research and gather data for routine and moderately complex reports and special assignments.Compile, filter, and disseminate information to relevant managers and team members.Liaise with personnel at all organizational levels to...

  • Administrative Assistant

    4 weeks ago

    Glendale, United States Alpine Solutions Group Full time

    Key Responsibilities:Provide administrative support for multiple managers and staff members across various departments.Conduct research and gather data for routine and moderately complex reports and special assignments.Compile, filter, and disseminate information to relevant managers and team members.Liaise with personnel at all organizational levels to...

  • Administrative Assistant

    1 month ago

    Glendale, United States Stephenson, Acquisto & Colman Full time

    Job DescriptionJob DescriptionSummary/ObjectiveLaw Offices of Stephenson, Acquisto & Colman, a specialty health care law firm, is seeking to fill an Administrative Assistant position.Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Responsibilities:Under the direct supervision...

  • Administrative Assistant

    2 weeks ago

    Glendale, United States Stephenson, Acquisto & Colman Full time $20

    Job DescriptionJob DescriptionJob descriptionSummary/ObjectiveLaw Offices of Stephenson, Acquisto & Colman, a specialty health care law firm, is seeking to fill an Administrative Assistant position.Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Responsibilities:Under the...

  • Office Administrative Assistant

    3 months ago

    Glendale, United States Robert Hall & Associates Full time

    Job DescriptionJob DescriptionWe are a large, super busy, and fast paced tax accounting firm in Glendale, CA seeking an Office Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Duties & Responsibilities:Plan and schedule appointmentsGreet and assist onsite guestsAnswer inbound...

  • Administrative Assistant

    1 month ago

    Glendale, United States Choices Pregnancy Centers of Greater Phoenix Full time

    Job DescriptionJob DescriptionSalary: $16.73 hourlyThe Center Administrative Assistant makes a critical first impression on clients as they answer the phone and welcome clients into the center. They will also assist in the daily operations of the center to provide the highest level of customer service and client experience that reinforces our desire to...

  • Administrative Assistant/Receptionist

    3 weeks ago

    Glendale, United States International Rescue Committee Full time

    Requisition ID: req54646 Job Title: Administrative Assistant/Receptionist Sector: Administrative/General Office Employment Category: Regular Employment Type: Part-Time Compensation: USD 17.10 - 18.00 Hourly Location: Phoenix, AZ USA Work Arrangement: In-person Job Description The Administrative Assistant is responsible for both receptionist services and...

  • Administrative Assistant

    1 week ago

    Glendale, California, United States Glen Park Senior Living Full time

    Job DescriptionFull Time Receptionist for Assisted Living CommunityRequirementsOne year minimum experience as Receptionist in a Retirement CommunityWe are seeking a Full Time Receptionist to manage our front desk on a daily basis and perform a variety of administrative and clerical tasks. As a Receptionist in a Retirement Community, you will be the first...

  • Executive Administrative Assistant

    3 weeks ago

    Glendale, United States AM Health Systems Full time $50,000 - $75,000

    Job DescriptionJob DescriptionWe are American Healthcare Systems.American Healthcare Systems is a nationwide healthcare system based in Los Angeles, California. We believe in transforming hospitals by emphasizing quality, accessible and compassionate care for all our patients and community members. American Healthcare Systems looks to improves each community...

  • Assistant Administrator for Senior Living

    7 days ago

    Glendale, California, United States Glen Park Senior Living Full time

    Position OverviewGlen Park Senior Living is currently seeking an Assistant Administrator to contribute to our mission of providing compassionate and dignified services to seniors. As a key player in our organization, you will be responsible for fostering strong relationships with prospective residents and their families, ensuring they feel welcomed and...