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Project Administrator

4 months ago

Oakland, United States Spencer Ogden Full time

We are seeking a Project Administrator to play a pivotal role in supporting project and construction management activities. As a Project Administrator, you will oversee document controls, enhance project communication, and contribute significantly to the seamless closure of projects.


Responsibilities:

  • Attend internal and external project meetings, taking minutes and organizing necessary follow-up actions.
  • Track daily subcontractor submittals and assist in supplier qualification efforts.
  • Prepare purchase and work orders for review by Project Engineers and Project Managers.
  • Develop construction site safety plans and handle project documentation such as permit applications.
  • Assist in setting up and managing projects on Procore, verifying construction daily reports from subcontractors.
  • Support project closeout by consolidating documents for customers and internal use.
  • Collect final unconditional lien releases from vendors and subcontractors.
  • Prepare final completion forms and gather customer training materials.
  • Coordinate the printing and delivery of as-built drawings and manage invoicing.
  • Maintain record management for subcontractors, including Certificates of Insurance and lien waivers.
  • Organize project folders according to archiving protocols during close-out phases.
  • Track Requests for Information (RFIs) and transmittals in Procore, ensuring timely responses.
  • Maintain a repository of construction completion checklists, testing, startup, and commissioning documentation.
  • Manage punch list items and track their resolution.
  • Maintain a repository of substantial completion and beneficial occupancy certificates and equipment inventory.


What You’ll Bring:

  • High School Diploma or G.E.D.
  • Five or more years of relevant experience.
  • Strong computer skills, particularly in Procore Project Management and Microsoft Office.
  • Must be able to report to the job construction site trailer at least once per week.


Additional Details:

  • Regular travel to client sites is required for this field or sales position.
  • Must possess a valid U.S. driver’s license with a clean driving record.
  • Must be willing and able to comply with ENGIE’s policies regarding COVID vaccination and testing, as well as ethics and safety.