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Administrative Support Specialist

2 months ago

Oakland, California, United States Khoury College Full time
About the Opportunity

The Khoury College seeks a highly skilled and experienced Executive Assistant to provide administrative support to the Vice Chancellor of Student Life. This is a critical role that requires a professional, detail-oriented, and organized individual who can handle a high volume of demands and prioritize tasks effectively.

Key Responsibilities
  • Provide administrative support to the Vice Chancellor of Student Life, including managing calendars, coordinating travel arrangements, and handling confidential information.
  • Supervise a Student Life Office manager and provide guidance on administrative tasks and projects.
  • Oversee budget management for the department, including creating financial reports, analyzing spending, and resolving discrepancies.
  • Work with the Vice Chancellor of Student Life on special projects and assignments, advancing and monitoring project progress, and ensuring deadlines are met.
Requirements
  • Bachelor's degree and 5 years of administrative experience required.
  • Must be detail-oriented, able to perform a variety of tasks, and prioritize tasks and demands.
  • Have 1-3 years of experience working with professional presentations and reports, including fiscal and research-related materials.
  • Must be able to work and make decisions independently, exercise discretion and good judgment, and communicate professionally and effectively with people at all levels of the organization.
  • Proficiency in Microsoft Office Suite, especially Excel, Word, PowerPoint, and Outlook, and a high level of comfort working with technology are musts.
Working Conditions

This is a busy office that requires an individual with proven experience in handling confidential materials, multitasking, and handling sensitive situations in a calm, thoughtful, and professional manner. The successful candidate will be comfortable taking initiative, be a good leader, but also know when to ask for help.

Compensation

The expected hiring range is $65,360 to $83,335 based on the position's responsibilities and scope.