Corporate Secretary

2 months ago

San Francisco, United States AGG Legal Staffing Full time

Law firm in San Francisco has an amazing opportunity for a Corporate Legal Assistant who is looking to be part of a new practice group in our growing and dynamic organization. This role is perfect for the corporate legal assistant who is looking to work with several private equity partners and assist as they build their practice.

The Corporate Legal Assistant plays a key role in providing support to the corporate attorneys with everything from document production, working directly with private equity clients, assisting with the establishment of their practices and projects. The office is looking for a contributor who wants to be an involved member of their team.

Essential Functions:

  1. Prepare, revise, redline and proofread various corporate documents including contracts, agreements, transactional matters, compliance, closing documents, audit letters, etc.
  2. Assist with assembly of pre-closing documents and sets of executed documents for various signatures, and amendments.
  3. Work closely with private equity clients as an extension of the practice group.
  4. Working knowledge of filing procedures, requirements and e-filing with Secretary of State office, in additional to federal, state and local courts.
  5. Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
  6. Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar.
  7. Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients for services rendered.
  8. Perform initial conflict checks and open/close client matters and prepare engagement letters.
  9. Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
  10. Coordinate travel arrangements and track travel expenses for timely reimbursement.
  11. Communicate professionally and promptly with internal and external clients to deliver a high level of customer service, consistent with the Firm's "First in Service" philosophy.

Additional Responsibilities:

  1. Proactively participates as a member of the practice group support coverage team.
  2. Completion of the Legal Technology Core Competencies Certification Coalition (LTC4) Program to ensure technology efficiency.
  3. Stay current in the use of all firm systems and practices.
  4. May require overtime or weekend hours.
  5. Perform additional office support duties as assigned/requested.

Due to the nature of your employment, various documents and information, which are of confidential nature, will come into your possession. Such documents and information must be kept confidential at all times.

Qualifications:

The Corporate Legal Assistant must have a High School Diploma in addition to three years of corporate experience, preferably with some private equity experience. Must be able to handle multiple priorities at one time, work well with others and have excellent communication skills. Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software. Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses. Must possess an excellent customer service attitude.

  • Corporate Secretary

    1 month ago

    San Francisco, California, United States AGG Legal Staffing Full time

    Job Title: Corporate/Litigation SecretaryJob Summary:We are seeking a highly organized and detail-oriented Corporate/Litigation Secretary to support our team of Associate Attorneys in our San Francisco and Palo Alto offices. The ideal candidate will have experience supporting both litigation and corporate/transactional lawyers and will be able to work...

  • Corporate Secretary

    3 weeks ago

    San Francisco, California, United States AGG Legal Staffing Full time

    Job Title: Corporate/Litigation SecretaryJob Summary:AGG Legal Staffing is seeking a highly organized and detail-oriented Corporate/Litigation Secretary to support our team of Associate Attorneys in San Francisco and Palo Alto offices. The ideal candidate will have experience supporting both litigation and corporate/transactional lawyers and will be...

  • Corporate Secretary

    4 weeks ago

    San Francisco, California, United States AGG Legal Staffing Full time

    Job Title: Corporate/Litigation SecretaryAbout the Role:We are seeking a highly organized and detail-oriented Corporate/Litigation Secretary to join our team at AGG Legal Staffing. As a key member of our support staff, you will provide administrative assistance to our Associate Attorneys in our San Francisco and Palo Alto offices.Key Responsibilities:Provide...

  • Corporate Legal Secretary

    4 weeks ago

    San Francisco, California, United States The Phoenix Group Full time

    Corporate Legal SecretaryWe are seeking a highly skilled Corporate Legal Secretary to join our team at The Phoenix Group Advisors in San Francisco. As a key member of our team, you will be responsible for providing administrative support to our legal professionals, ensuring the smooth operation of our office, and maintaining the highest level of...

  • Corporate Secretary

    2 months ago

    San Francisco, United States AGG Legal Staffing Full time

    Law firm in San Francisco has an amazing opportunity for a Corporate Legal Assistant who is looking to be part of a new practice group in our growing and dynamic organization. This role is perfect for the corporate legal assistant who is looking to work with several private equity partners and assist as they build their practice.The Corporate Legal Assistant...

  • Corporate Legal Secretary

    1 month ago

    San Diego, California, United States Recruitify Full time

    Job Title: Corporate Legal SecretaryWe are seeking an experienced Legal Secretary to join our Corporate team in our Downtown San Diego office.Key Responsibilities:Drafting and preparing meeting materials, agendas, and presentations for client and internal meetings.Identifying and accommodating client-specific preferences and key personnel to align with...

  • Corporate Legal Secretary

    5 days ago

    San Francisco, California, United States Goodwin Procter Full time

    Make a Difference at Goodwin ProcterAt Goodwin Procter, we're seeking a highly skilled and detail-oriented Corporate Legal Secretary to join our team. As a key member of our operations team, you will play a crucial role in supporting our attorneys, paralegals, and business leaders in delivering exceptional client service.Key Responsibilities:Administrative...

  • Corporate Secretary

    1 week ago

    San Francisco, California, United States AGG Legal Staffing Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Litigation/Transactional Secretary to support our team of Associate Attorneys in our San Francisco and Palo Alto offices. The ideal candidate will have experience supporting both litigation and corporate/transactional lawyers and will be able to work collaboratively with our team to provide...

  • Corporate/Litigation Secretary

    4 weeks ago

    San Francisco, United States AGG Legal Staffing Full time

    Summary: Seeking a Litigation/Transactional Secretary to support at least 4 Associate Attorneys in our San Francisco and Palo Alto offices. This will be a mix of litigation and corporate/transactional lawyers (ideal candidates will have experience supporting both, leaning more heavily towards litigation). We are looking for strong, collaborative,...

  • Corporate/Litigation Secretary

    1 month ago

    San Francisco, United States AGG Legal Staffing Full time

    Summary:Seeking a Litigation/Transactional Secretary to support at least 4 Associate Attorneys in our San Francisco and Palo Alto offices. This will be a mix of litigation and corporate/transactional lawyers (ideal candidates will have experience supporting both, leaning more heavily towards litigation). We are looking for strong, collaborative,...

  • Legal Secretary

    2 weeks ago

    San Francisco, California, United States Fawkes IDM Full time

    Job SummaryFawkes IDM seeks a highly skilled and experienced Legal Secretary to join our team. As a key member of our support staff, you will provide administrative assistance to our attorneys, ensuring the smooth operation of our law firm.Key ResponsibilitiesPrepare and draft correspondence with clients and regulatory agencies, utilizing strong writing and...

  • Legal Secretary

    4 weeks ago

    San Francisco, United States The Phoenix Group Full time

    Our client is looking for a Corporate Legal Secretary to join their team in San Francisco!Key Responsibilities:Client Service: Manage telephone calls by taking precise messages, providing information, referring callers, or holding calls for team members. Ensure professional and courteous communication with clients and team members, even when they are out of...

  • Legal Secretary

    4 weeks ago

    San Francisco, United States The Phoenix Group Full time

    Our client is looking for a Corporate Legal Secretary to join their team in San Francisco!Key Responsibilities:Client Service: Manage telephone calls by taking precise messages, providing information, referring callers, or holding calls for team members. Ensure professional and courteous communication with clients and team members, even when they are out of...

  • Legal Secretary

    4 weeks ago

    San Francisco, California, United States Fawkes IDM Full time

    Job OverviewFawkes IDM is seeking a highly skilled Legal Secretary to join our team. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our law firm.ResponsibilitiesCorrespondence and Document PreparationDraft correspondence with clients and regulatory agencies, and prepare executed documents with minimal...

  • Legal Secretary

    7 days ago

    San Diego, United States Higgs Fletcher & Mack Full time

    Higgs Fletcher & Mack LLP, one of San Diego’s oldest and most prestigious law firms, has an opening for an experienced Transactional Legal Secretary in our Corporate and Securities and Real Estate practice areas. Salary is commensurate with experience.Job Responsibilities:Provide administrative support to Corporate and Securities and Real Estate attorneys...

  • Litigation Legal Secretary

    1 month ago

    San Francisco, United States LHH Full time

    LHH is seeking a full-time Litigation Legal Secretary in San Francisco, CA! This is a permanent opportunity. Responsibilities:Providing all administrative and clerical support for a Litigation Partner and Associates as related to their cases and clientsDrafting and editing correspondence, memos and other legal documentsHandling court filings,...

  • Litigation Legal Secretary

    1 month ago

    San Francisco, United States LHH Full time

    LHH is seeking a full-time Litigation Legal Secretary in San Francisco, CA! This is a permanent opportunity. Responsibilities:Providing all administrative and clerical support for a Litigation Partner and Associates as related to their cases and clientsDrafting and editing correspondence, memos and other legal documentsHandling court filings,...

  • Clinical Secretary

    5 days ago

    San Leandro, California, United States Telecare Corporation Full time

    Job SummaryThe Clinical Secretary provides administrative support to the Clinical Services Department at Telecare Corporation. This role is responsible for maintaining accurate records, preparing meeting minutes, and ensuring timely communication with staff and clients.Key ResponsibilitiesRecord and maintain accurate records of member admissions, discharges,...

  • Corporate Practice Assistant

    5 days ago

    San Francisco, California, United States Kirkland & Ellis Full time

    About Kirkland & EllisKirkland & Ellis is a leading law firm that values collaboration, talent empowerment, service, inclusion, respect, and gratitude. Our people are our greatest asset, and we invest in the brightest talent to create dynamic teams that operate at the pinnacle of their field. We engage in meaningful work, continuous learning, and...

  • Litigation Legal Secretary

    4 weeks ago

    San Francisco, California, United States LHH Full time

    LHH is seeking a highly skilled Litigation Legal Secretary to join our team in San Francisco, CA. This is a permanent opportunity.Key Responsibilities:Provide administrative and clerical support to Litigation Partners and Associates, focusing on case management and client relationsDraft and edit correspondence, memos, and other legal documents with precision...