Corporate Legal Secretary

4 days ago

San Francisco, California, United States Goodwin Procter Full time
Make a Difference at Goodwin Procter

At Goodwin Procter, we're seeking a highly skilled and detail-oriented Corporate Legal Secretary to join our team. As a key member of our operations team, you will play a crucial role in supporting our attorneys, paralegals, and business leaders in delivering exceptional client service.

Key Responsibilities:

Administrative Support
  • Manage complex calendars, arrange meetings, and coordinate travel arrangements for our team members.
  • Ensure seamless meeting logistics, including booking conference rooms, registering guests, and arranging catering services.
  • Efficiently manage all communication modalities, including calls, emails, and hard copy mail.
  • Prepare and process expense reports and check requests, ensuring accurate documentation for timely reimbursement/payment.
  • Provide backup support to other secretaries, including absence coverage and overflow tasks as needed.
Document Preparation & File Management
  • Proofread and edit legal documents, correspondence, memos, and other communications to ensure accuracy and clarity.
  • Assist with the preparation, management, and distribution of audit response letters, and maintain organized, up-to-date client and administrative files in our electronic document management system.
Business Intake/Conflicts
  • Open new client and/or matter numbers, maintain and edit matters, perform conflict checks, and prepare engagement letters, coordinating their signing through DocuSign.
Time Entry/Billing
  • Facilitate time entry for assigned attorneys and paralegals, including input, review, edit, and release of time.
  • Support the billing process, including tracking billing deadlines, circulating prebills to attorneys for review, etc.


Requirements:

  • High school diploma/GED required
  • College degree preferred but not required
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Analytical ability to solve administrative problems
  • Excellent organizational and multitasking abilities
  • Strong communication skills, both written and verbal
  • Ability to maintain confidentiality
  • Actively pursues opportunities for self-development and collaboration
  • Understands firm structure and available resources
  • Looks for ways to improve processes and procedures


What We Offer:

At Goodwin Procter, we offer a comprehensive benefits package, including flexible work arrangements, health, dental, and vision insurance, life and disability insurance, retirement & savings plan, emergency back-up child and adult care, paid vacation, sick time off, and holidays, professional development and career advancement opportunities, employee recognition and reward programs, employee wellness and assistance programs, employee discounts and perks.

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