Legal Secretary

3 weeks ago


San Diego, United States Higgs Fletcher & Mack Full time

Higgs Fletcher & Mack LLP, one of San Diego's oldest and most prestigious law firms, has an opening for an experienced Transactional Legal Secretary in our Corporate and Securities and Real Estate practice areas. Salary is commensurate with experience.

Job Responsibilities:

  • Provide administrative support to Corporate and Securities and Real Estate attorneys and paralegals
  • Prepare, revise, proofread and redline legal documents
  • Prepare documents and facilitate entity formation (i.e. corporations, LLCs) and general corporate governance
  • Compose materials such as correspondence, minutes, real estate, and finance documents and general forms
  • Create, copy, and mail correspondence to clients and various government agencies
  • File documents with the Secretary of State, County Recorder, Board of Equalization, Internal Revenue Service, FinCEN, and SEC and State Securities agencies
  • Track certified mailings and overnight deliveries
  • Prepare engagement letters, conflict waivers, run conflicts reports, and submit new matter openings
  • Maintain attorney calendars and monitor important deadlines
  • Manage, plan, and calendar all conference calls and meetings, including client interface
  • Perform administrative support functions, such as scanning documents into document management system, e-mailing documents to clients, maintain and update electronic and physical files, prepare and submit check requests, process invoices, and schedule conference rooms etc.

Qualifications:

  • A minimum of three years' experience as a Legal Secretary with transactional experience in corporate law, commercial and business transactions, and securities; real estate
  • Familiarity with federal and state securities filings, Reg D and state securities exemption filings
  • Strong system skills in document management systems and digital filing
  • Proficient knowledge of Outlook, Word, DocuSign, and Excel
  • Ability to maintain the highest level of confidentiality
  • Strong organizational skills and attention to detail
  • Superior oral and written communication skills
  • Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers
  • Ability to balance competing and changing priorities
  • Ability to work independently and as part of a team
  • Diligent in meeting deadlines and completing assigned tasks

  • Legal Secretary

    1 week ago


    San Diego, United States Robert Half Full time

    Job DescriptionJob Description One of RHL's longstanding clients - a reputable firm with 70 attorneys in San Diego - is seeking a legal secretary to start immediately. ​This Legal Secretary should have experience in:  Corporate:Redline legal documentsDraft correspondence related to such matters as trusts, estates, tax, real estate, and other areas...

  • Legal Secretary

    3 weeks ago


    San Diego, California, United States Hogue & Belong Full time

    About Hogue & BelongWe are a boutique Plaintiffs' law firm in San Diego, CA, specializing in employment law and high-stakes class action work. Our office environment is respectful and professional, yet also fast-paced and challenging.Responsibilities:Our ideal candidate will have the following key responsibilities:1. **Document Preparation:** Prepare and...

  • Legal Secretary

    2 months ago


    San Diego, United States Hogue & Belong Full time

    Job descriptionAbout usHogue & Belong is an established boutique Plaintiffs’ law firm in San Diego, CA, specializing predominantly in employment law and high stakes class action work. The office environment is respectful and professional, yet also fast-paced and challenging.Responsibilities:1. **Document Preparation:** Draft and edit legal documents,...

  • Legal Secretary

    2 weeks ago


    San Diego, United States LHH Full time

    LHH is working with a great firm in San Diego, CA that has an opening for a transactional legal secretary. This would be 3 days onsite and 2 days working from home.Responsibilities:• Support to corporate, securities, and real estate attorneys and paralegals.• Prepare, revise, proofread, and redline legal documents.• Entity formations and corporate...


  • San Diego, United States Adams & Martin Group Full time

    A leading San Diego law firm is seeking an experienced Litigation Legal Secretary with at least 5 years of civil litigation experience to join their team assisting their Civil Litigation and General and Professional Liability practice areas. This role offers the opportunity to support a dynamic team of attorneys in delivering high-quality legal services...


  • San Diego, United States Langston Talent Solutions LLC Full time

    Summary: Our award winning client has an opening for an experienced Transactional Legal Secretary in their Corporate and Securities and Real Estate practice areas. Responsibilities: Provide administrative support to Corporate and Securities and Real Estate attorneys and paralegals Prepare, revise, proofread and redline legal documents Prepare documents and...

  • Legal Secretary

    1 month ago


    San Diego, United States Higgs Fletcher & Mack Full time

    Higgs Fletcher & Mack LLP, one of San Diego’s oldest and most prestigious law firms, has an opening for an experienced Transactional Legal Secretary in our Corporate and Securities and Real Estate practice areas. Salary is commensurate with experience.Job Responsibilities:Provide administrative support to Corporate and Securities and Real Estate attorneys...

  • Legal Secretary

    3 weeks ago


    San Diego, United States Langston Talent Solutions LLC Full time

    Summary:Our award winning client has an opening for an experienced Transactional Legal Secretary in their Corporate and Securities and Real Estate practice areas.Responsibilities:Provide administrative support to Corporate and Securities and Real Estate attorneys and paralegalsPrepare, revise, proofread and redline legal documentsPrepare documents and...

  • Legal Secretary

    3 weeks ago


    San Francisco, United States Barnes, Pailhe & King Legal Search Full time

    Our client, a multinational firm with a boutique feel, seeks a Legal Secretary to join their growing team. This hybrid role supports the Private Client & Tax division, working closely with a team of Partners, Associates, and Counsel. If you’re ready to provide high-level administrative support and make an impact within a dynamic team, this role offers a...

  • Legal Secretary

    4 weeks ago


    San Francisco, United States SourcePro Search, LLC Full time

    We have a great opportunity for a Legal Secretary with our top ranked global law firm client based in San Francisco. The Legal Secretary provides secretarial and administrative support to the direct and in-direct assigned principal(s) and team. We are seeking candidates with 8+ years of experience in the legal secretarial field working with corporate teams....


  • San Diego, United States Avata Partners Full time

    Job Description Are you a legal Secretary and or Paralegal looking for a Role ASAP? We have Multiple Temp to hire roles open in the San Diego area and are looking to hire candidates Quickly. Qualifications Electronic Filing (State and Federal) Calendaring Assisting with client in-take calls Record and File Management Drafting, Editing, and Reviewing...

  • Legal Secretary

    3 weeks ago


    San Diego, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH is working with a great firm in San Diego, CA that has an opening for a transactional legal secretary. This would be 3 days onsite and 2 days working from home.Responsibilities:•Support to corporate, securities, and real estate attorneys and paralegals.•Prepare, revise, proofread, and redline legal documents.•Entity...

  • Legal Secretary

    2 weeks ago


    San Diego, United States LHH Recruitment Solutions Full time

    LHH is working with a great firm in San Diego, CA that has an opening for a transactional legal secretary. This would be 3 days onsite and 2 days working from home.Responsibilities:\u2022 Support to corporate, securities, and real estate attorneys and paralegals.\u2022 Prepare, revise, proofread, and redline legal documents.\u2022 Entity formations and...

  • Legal Secretary

    1 week ago


    San Diego, United States LHH Recruitment Solutions Full time

    LHH is working with a great firm in San Diego, CA that has an opening for a transactional legal secretary. This would be 3 days onsite and 2 days working from home.Responsibilities:\u2022 Support to corporate, securities, and real estate attorneys and paralegals.\u2022 Prepare, revise, proofread, and redline legal documents.\u2022 Entity formations and...

  • Legal Secretary

    2 weeks ago


    San Francisco, California, United States City and County of San Francisco Full time

    About the OpportunityThe City and County of San Francisco is seeking a highly skilled Legal Secretary to support its Land Use and Real Estate & Finance Teams. As a key member of the team, you will provide administrative and clerical support to attorneys, ensuring the efficient operation of the department.Key ResponsibilitiesPrepare and edit legal documents,...

  • Legal Secretary

    3 weeks ago


    San Francisco, United States Avata Partners Full time

    Avata Partners is working with a reputable firm in downtown San Francisco for their legal secretary need. Experienced legal secretary candidates looking for a place that offers great benefits and work life balance are encouraged to apply.Salary is up to $125K.RESPONSIBILITIES:Create and manage court filings, including drafting, formatting, and editing...


  • San Diego, United States Lagasse Branch Bell + Kinkead LLP Full time

    About Lagasse Branch Bell + Kinkead LLPLagasse Branch Bell + Kinkead (LBBK) is a certified female-owned law firm dedicated to providing responsive, quality, and result-oriented services to our clients. Whether defending our clients in litigation or offering proactive advice designed to prevent litigation, we partner with our clients to help them achieve...


  • San Diego, United States Lagasse Branch Bell + Kinkead LLP Full time

    About Lagasse Branch Bell + Kinkead LLPLagasse Branch Bell + Kinkead (LBBK) is a certified female-owned law firm dedicated to providing responsive, quality, and result-oriented services to our clients. Whether defending our clients in litigation or offering proactive advice designed to prevent litigation, we partner with our clients to help them achieve...

  • Legal Secretary

    3 weeks ago


    San Francisco, United States Robert Half Full time

    Job DescriptionJob DescriptionSan Francisco law firm looking for a skilled Litigation Legal Secretary. 35 hour work week and 2 days in office/ 3 days work from home. Responsibilities:• Utilize CompuLaw to manage and maintain an accurate calendar schedule• Efficiently handle e-filing in State and Federal courts, including out of state court filings•...

  • Legal Secretary

    1 week ago


    San Diego, CA, United States LHH Recruitment Solutions Full time

    LHH is working with a great firm in San Diego, CA that has an opening for a transactional legal secretary. This would be 3 days onsite and 2 days working from home.Responsibilities:\u2022 Support to corporate, securities, and real estate attorneys and paralegals.\u2022 Prepare, revise, proofread, and redline legal documents.\u2022 Entity formations and...