Operations Coordinator

2 weeks ago

Norwalk, United States WAVE Drowning Prevention Systems Full time

The Company

WAVE Systems, Inc. is a fast-growing technology company based in Norwalk, CT that is the leading provider of Drowning Prevention Systems for commercial pools in the United States. Its systems are protecting tens of thousands of swimmers and lifeguards across 26 states. More info at www.saferswimming.com.


The Opportunity

This is a unique opportunity to join a dynamic, fast-growing, highly innovative company that is on a mission to save lives by putting an end to drownings. Getting in on the “ground floor”, you will be able to make a major impact and leave a personal imprint on the business through your dedication, energy and passion. You will enjoy a collaborative and inclusive work environment with professional development and growth opportunities. The company has a strong history of promoting from within.


The Position

Reporting to the CEO and working closely with other executives, the Operations Coordinator will be a pivotal part of helping WAVE scale-up its operations. The role is full-time and requires being in the office in Norwalk, CT on average at least 4 days/week (for an average at least 5 hours/day), with work-from-home filling in the rest.


The role requires developing an understanding of how the company works at an executive and department level and fostering productive working relationships throughout the company.


More specifically, this person will:

  • Support data operations and analysis for technical operations and customer service (in Norwalk) and sales and marketing departments (remote).
  • Monitor inventory levels and manage procurement of materials and supplies.
  • Assist CEO and Controller with cost analysis and budgeting,
  • Assist CEO with scheduling and travel
  • Plan and execute company events, meetings, and team-building activities
  • Assist with onboarding new employees and maintaining employee records
  • Perform basic bookkeeping (QuickBooks), expense accounts and payroll
  • Manage office/production environment, including relationship with landlord and third-party service providers

 

The Candidate

 The ideal candidate will be proactive, organized, and detail-oriented, capable of handling a variety of operational and administrative tasks. They will also be a self-starter with the resourcefulness to figure out what needs to be done and the wherewithal to get it done efficiently with minimal resources.

 

In addition, this individual must possess many, if not all, of the following:

  • Excellent organizational and time management skills with ability to multitask and prioritize tasks effectively
  • Excellent communication skills, both verbal and written
  • High level of attention to detail and problem-solving skills.
  • Intermediate spreadsheet skills
  • Experience with the Google Workspace (Drive, Sheets, Docs)
  • Experience with HubSpot
  • Self-directed with the ability to work independently in a fast-paced environment
  • Unquestionable professional and personal integrity

 

Compensation

 A comprehensive package will be structured to attract a uniquely qualified candidate.

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