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Allocations & Grants Coordinator

2 months ago

Birmingham, United States United Way of Central Alabama Full time

Position Summary:


The Community Allocations & Grants Coordinator will be the primary support for the VP of Allocations and Grants to ensure proper stewardship of UWCA donor dollars awarded annually through a variety of funding channels. This position will primarily provide administrative support for the management of funding processes, coordination of the administrative and financial aspects of grants, cooperative agreements, and post award actions. Successful candidates will demonstrate the ability to communicate and successfully work with diverse individuals and groups.


Responsibilities:


Fund Distribution and Stewardship:

  • Become proficient in UWCA’s grant management system (currently using Fluxx), supporting daily management of the platform and troubleshooting, as necessary.
  • Administratively support multiple grantmaking lifecycles through the planning, announcement, promotion, application, post-award, and reporting processes.
  • Ability to work successfully in an environment requiring a high level of administrative responsibility to successfully organize and prepare for annual funding processes.
  • Manage numerous ongoing processes involving community volunteers.
  • Review and monitor proposals, grants, reports, and other required documentation, and ensure that reports and other grant requirements are correctly documented in the grant management system (currently using Fluxx).
  • Coordinate community volunteer assignment and support internal staff during the Visiting Allocations Teams process, UWCA’s largest annual funding operation. Required activities include training staff, prepping materials for staff and volunteers, and providing access to all related allocations documents.


Agency Relations:

  • Support the VP of Allocations and Grants by assisting in onboarding grantee partners to a new grant management system.
  • Act as a liaison to all organizations and partners funded by the UWCA. Devote time and energy to cultivating thriving, productive relationships with all community partners of the UWCA.
  • Provide technical assistance to applicants needing guidance on using UWCA’s grant management system (currently using Fluxx).
  • Strive to create reporting efficiencies (reduce paperwork, encourage use of technology, etc.).


Data and Evaluation:

Supports the VP of Allocations & Grants and the Data and Evaluation staff in the communication of grantee relevant information and deadlines, particularly in reviewing grantee and partner agency reports.

Maintain a sound understanding of the grant management system data and build adequate reports within the system to support department and organizational needs.


Operational Planning:

  • Within his/her purview, ensure operations meet the expectations of volunteers and management.
  • As assigned, assist in the preparation of pertinent materials and presentations for allocations and grants meetings including but not limited to the Community Impact and Executive Committees of the United Way Board of Directors.


Other duties as assigned

Staff Visiting Allocation Teams as assigned.



Qualifications:

Core Competencies, Knowledge, and Skills:

  1. Ability to communicate effectively with a wide variety of community partners, UWCA volunteer leadership, and internally across departments.
  2. High level of professionalism and attention to detail necessary to manage various administrative aspects of community funding processes and support staff throughout annual funding processes.
  3. Ability to successfully organize and prepare for annual funding processes with a high degree of professionalism, strong attention to detail, and ability to work with a high degree of accuracy.
  4. Ability to adapt well to rapid change in technology and apply new systems to the advancement of the department goals.
  5. Positive and collaborative attitude to all facets of the work required.
  6. Ability to work effectively as a member of a team required.
  7. Encourages a cooperative working relationship with United Way Departments, other United Ways, United Way of America, partners, and community agencies.
  8. Demonstrates the highest level of behavior in accordance with United Way of Central Alabama policies and Code of Ethics.
  9. Performs other duties as requested by the VP of Allocations & Grants.
  10. Ability to develop and foster relationships with community stakeholders, including professionals in education, business, faith-based, nonprofit, philanthropic, and civic sectors.
  11. Demonstrated ability to work with key partners both internally and externally for mutually shared interests and goals.

Education:

Bachelor’s degree in a relevant field required.


Experience:

Previous administrative experience required.

Experience in the social services field strongly preferred.

Demonstrated ability to create processes and systems, identify and initiate continuous improvement.

Evidence of organizational ability and ability to successfully complete assigned projects.

Excellent technology skills including MS Office (Word, Excel, Outlook).

Experience with Fluxx grant management system preferred, but not required.


Required:

Valid driver’s license, reliable transportation, and proof of automobile insurance. Must pass a background check.