Executive Assistant
2 weeks ago
The Executive Assistant will provide comprehensive support to senior leadership. The ideal candidate will have excellent communication skills, will have a natural attention to detail, and the ability to manage multiple tasks in a fast-paced environment. This role is critical to ensuring day-to-day operations for senior management, including calendar management, travel arrangements, office support, and maintaining office and kitchen area supplies for the Stamford, CT corporate office.
Role and Key Responsibilities:
- Coordinate and manage the calendars of senior leadership, scheduling internal and external meetings, appointments, and events.
- Proactively identify scheduling conflicts and prioritize meetings as necessary.
- Ensure leadership is prepared for meetings with necessary materials and information.
- Arrange travel, including flights, accommodations, ground transportation, and itineraries for senior management.
- Prepare travel expense reports and manage travel budgets.
- Address any changes, delays, or issues during travel, ensuring smooth travel experiences.
- Sort, distribute, and manage incoming and outgoing mail and packages.
- Handle correspondence and communication on behalf of leadership.
- Assist with confidential and time-sensitive matters, ensuring professionalism and discretion.
- Assist with document preparation, presentations, and reports as required.
- Serve as the point of contact for internal and external stakeholders in relation to leadership activities.
- Coordinate with vendors for office supply orders and manage supply budget.
- Assist in organizing and coordinating meetings, conferences, and team events.
- Will serve as the point person and contact on all badge and parking pass requirements.
- Arrange catering, prepare meeting materials, and ensure AV equipment is functioning for in-person and virtual meetings.
- Monitor and maintain office supply inventory, ensuring necessary items are stocked and available.
- Regularly stock and manage kitchen supplies, including snacks, beverages, and equipment.
Requirements:
- A minimum of 5-7 years of experience within a professional, executive environment as an administrative assistant or in a similar role.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. • Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
- Ability to maintain confidentiality and handle sensitive information.
- Strong attention to detail and ability to work independently.
- Experience in supporting senior leadership is preferred.
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