Executive Assistant

Overview

The Women’s Business Development Council (WBDC) is seeking a driven and passionate Executive Assistant based in its Stamford, Connecticut office. The Executive Assistant will be responsible for providing support to WBDC’s Executive Team. This position’s primary function is providing the CEO with administrative support, including scheduling, managing travel, and assisting with logistics.

The ideal candidate will be a self-starter with keen attention to detail, excellent organization skills, strong communication skills, and orientation towards execution. With a proven track record of supporting C-suite executives, they will thrive in a dynamic environment as a critical administrative support that makes WBDC’s executive team more efficient. This position plays a critical role as the first point of contact for WBDC stakeholders and requires an individual who can represent the organization in the most professional manner. This individual must be timely and tenacious in follow-up and information gathering and be comfortable speaking to a range of audiences, including volunteers, executives, donors, elected officials, and support staff. They must be a team player that can collaborate across WBDC’s senior management and marketing teams to ensure alignment and seamless information flow.

Reporting to the Chief Financial Officer, this full-time role provides an exciting opportunity to work closely with a well-respected CEO, and support the senior management team at an established, growing nonprofit organization that sits at the forefront of business development for women in Connecticut. This position demands someone who is ready from day one to dive in, learn the ropes, and take on responsibility.

WBDC is currently operating in a hybrid model, with staff expected to be in the office 3 days/week. This position is based in WBDC’s Stamford office and supports our work across the state. Travel to our offices in New Haven, Waterbury or New London, as well as other locations across Connecticut, will be required periodically. The salary for the role is up to $80,000 plus benefits.

The Executive Assistant will be responsible for day-to-day administration for the CEO and will also serve as a liaison to the WBDC Board of Directors, provide support to WBDC’s senior management team, and support a variety of ad hoc projects.

Duties and Responsibilities

The Executive Assistant will be responsible for day-to-day administration for the CEO and will also serve as a liaison to the WBDC Board of Directors, provide support to WBDC’s senior management team, and support a variety of ad hoc projects. Responsibilities include:

Executive Support: Manage the CEO’s calendar, coordinating and scheduling appointments. Create and implement overall calendar strategy to optimize productivity and balance, and effective flow of meetings. Manage logistics for meetings led by senior management team, booking meeting rooms, preparing written materials, managing catering, audio-visual setup, etc. Plan and coordinate business travel. Manage reimbursements and expenses.

Database Management: Manage database of CEO’s contacts in Outlook and CRM platforms. Conduct research to obtain complete contact information. Maintain notes to assist with effective relationship management.

Board Liaison: Support the Board of Directors, assisting Board Leadership as required. Create and maintain the schedule of Board and Committee meetings. Set up for meetings, including preparing and distributing materials, coordinating food/drink, and ensuring smooth audio/visual setup. Maintain Board documents and policies.

Office Administration: Perform reception duties in the Stamford office, greeting guests and distributing mail.

Support special projects for senior management team. Work with the senior management team on special projects as they arise.

Other duties as assigned.

Qualifications

• 5+ years relevant office work experience, including at least 2 years scheduling for a C-Suite or senior level executive
• Superior organizational and research skills, with high attention to detail
• Excellent communication skills, with strong presence and voice, and ability to communicate effectively across a range of stakeholder groups
• Strong project management and research skills, with a tendency towards process improvement
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
• Ability to run with a project with guidance from manager, and work independently
• Event planning experience a plus
• Availability to work occasional evenings and/or weekends as needed
• Must have own transportation as this position requires travel between locations

About Us

Headquartered in Stamford with regional offices in New Haven and New London, the Women’s Business Development Council (WBDC) is the statewide leader of entrepreneurial education for women. WBDC’s mission is to support economic prosperity for women and strengthen communities through entrepreneurial and financial education services that create and grow sustainable jobs and businesses across Connecticut. WBDC educates, motivates and empowers women to achieve economic independence and self-sufficiency. Since 1997, WBDC has educated and trained more than 16,670 clients in all of Connecticut’s 169 towns—helping women to launch, sustain and scale over 12,500 businesses, create and maintain over 25,880 jobs in Connecticut, and access more than $28.7 million in capital. Visit ctwbdc.org for more information.

WBDC offers a competitive benefit package including health, dental, vision, and life insurance, a retirement plan, paid time off, and holidays, in a supportive working environment.

How We Operate

We are a team of over 30+ talented individuals who collectively deliver outstanding results through a high level of passion and commitment.

Please apply if you:

• Possess an Entrepreneurial Mindset – creative, motivated, enthusiastic, and energetic
• Seek to inspire and empower those around you, whether they are clients or colleagues
• Thrive in a fast-paced environment, and are comfortable with change
• Take initiative, and are willing to go above and beyond to achieve results
• Are highly detailed, and demonstrate a sense of urgency in setting and meeting deadlines
• Can work independently, and see the big picture while working in the day-to-day
• Prosper in a culture of teamwork and growth, and value collaboration
• Are passionate about supporting women entrepreneurs and small business owners

How to Apply

Interested candidates should email their cover letter, and resume to resumes@ctwbdc.org

WBDC EXECUTIVE ASSISTANT in the e-mail subject line. No phone inquiries.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

WBDC, Inc. Equal Employment Opportunity Statement

WBDC is committed to creating a diverse environment and is proud to be an equal opportunity employer. We welcome qualified applicants to receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.