Executive Assistant/Office Coordinator
2 weeks ago
Executive Assistant/Office Coordinator, Global Marine Transhipment Company, Stamford, CT
A global marine transshipment company with offices all over the world is looking for an Office Coordinator to handle office logistics and support a few executives in the C-Suite located there, as needed. This is a small office, just recently opened that will be the US based office so there will be many client meetings/events to arrange from start to finish including setting up the technology for presentations. The ideal candidate has great attention to detail and likes to make sure everything is just right for internal c-suite executives and external stakeholders. This is a 5 days/week in the office role.
About the Job:
Be the Go To in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology
Support office visitors, answer phones
Support c-suite executives in the office, as needed
Coordinate office meetings, set up conference rooms for client meetings and internal meetings with appropriate materials, catering needs and technology
Office expense reporting
Coordinate deliveries, service maintenance needs
Arrange special events, outings and dinners, as needed
Order supplies; send out Fed Ex, distribute mail and maintain office filing system
Special ad hoc projects
In person/5 days/week; Business casual
Comprehensive health benefits, Base Salary plus discretionary bonus
About You:
2-3 years of experience as an Assistant, preferably in a firm that is global in scope
Bachelors Degree required
Expertise in Microsoft Office Suite applications; tech savvy
Strong organizational skills and superior attention to detail
Exceptional interpersonal skills and a team player mentality
Strong written and verbal communication skills
Bring solutions to the team-always looking for better ways to do things in the office and produce results
A worldly cultural perspective a PLUS
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