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Administrative Assistant

1 month ago

Norcross, United States YER USA Full time

Administrative Assistant

---Onsite in Norcross, GA---


Company: Established in Germany in 1993, the company is a leading provider of vision inspection systems for the plastic packaging industry. With a team of over 200 employees and subsidiaries in Atlanta, USA, and Shanghai, China, the company prioritizes customer satisfaction and continuous improvement. As a steadfast "hidden champion," they offer boundless opportunities for growth and impact.


Role Summary: The Administrative Assistant is the first contact for the company's customers and vendors, supporting the CEO and Service Team with administrative tasks as needed. The role requires an independent worker with attention to detail and a strong sense of responsibility and accountability, who can also work well as part of a team.


Key Responsibilities:

• Serve as the first point of contact for all incoming customer calls.

• Welcome visitors in a friendly manner and attend to their needs.

• Handle client and vendor communication as needed.

• Ensure the appearance of the offices is maintained.

• Perform miscellaneous administrative work and independent projects including, but not limited to, order and manage office supplies, event planning, and marketing activities.

• Prepare specific quotes and orders according to demands for service visits and spare parts.

• Write invoices for spare parts or service visit orders.

• Support the CEO in administrative areas as needed.

• Maintain updated internal operating procedures on the company portal.


Additional Tasks:

• Organize the shipment of spare parts.

• Order translation services.

• Request offers and estimates from vendors, placing orders after approval.

• Monitor the market to locate new and cost-efficient vendors.

• Replace Sales Coordinator or Service Success Manager during their vacation.


Required Qualifications:

• Experience in Microsoft Suite (Outlook, Excel, PowerPoint, Word).

• Successfully completed administrative education or 3-5 years of corporate experience.

• Technical affinity.

• Team player with an outgoing, friendly, and determined appearance.

• Negotiating skills.

• High degree of computer proficiency.

• Good knowledge of Spanish, Portuguese, or German would be advantageous.


Offer:

• Competitive compensation and excellent benefits.

• Opportunities for professional growth.

• A culture of innovation, with access to cutting-edge technology.

• A supportive and stable work environment.