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Office Coordinator

3 months ago

Oakland, United States Ultimate Staffing Full time

We are currently hiring for an Office Coordinator to support our client in Oakland, CA.

  • Temporary Position
  • $23.00-25.00 Hourly
  • Fully on-site position
  • Must be bilingual in English and Spanish

Role and Responsibilities:

  • Performs routine clerical duties such as answering telephones, taking and delivering messages, setting up and maintaining files, sorting/delivering mail, entering data into the computer, preparing routine correspondence.
  • Receives and greets visitors, determines nature of their visit and notifies appropriate staff members.
  • Answers and transfers telephone calls using multiple-line equipment.
  • Represents organization to callers and visitors in a friendly, professional manner.

Qualifications:

  • 2+ years of experience in office administration or a similar role.
  • Experience in scheduling, managing office supplies, and coordinating meetings.
  • Proven ability to handle confidential information with discretion.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with office management systems and procedures.
  • Ability to prioritize tasks and manage time efficiently.
  • Customer service orientation and problem-solving abilities.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.