Operations Coordinator

15 hours ago


Oakland, California, United States Scion Staffing Full time
Job Title: Operations Coordinator

Scion Nonprofit Staffing is seeking an experienced Operations Coordinator to join our team. As an Operations Coordinator, you will play a critical role in ensuring the smooth and efficient operation of our office.

Responsibilities:
  • Provide administrative support to the Finance and Administrative Director and the leadership team
  • Maintain reception by answering the main phone line, disseminating voicemails, and greeting office guests
  • Check general email accounts; respond or distribute emails to appropriate staff
  • Maintain office equipment by coordinating repairs and managing vendor relationships
  • Maintain office supplies by checking inventory, receiving requests, making orders, and organizing supplies
  • Ensure a clean, safe, well-organized office
  • Manage operational documents in Google drive and Salesforce, as well as physical file management
  • Support transition to virtual file management
  • Procure effective and timely IT support services to staff
  • Liaise between the landlords, vendors, partners and the organization
  • Process accounts payable and check deposits, weekly or as needed submit weekly and monthly reconciliation logs to the bookkeeper
  • Assist in preparation for annual and grantor audits, as well as funder site visits
  • Track vendor pricing, rebates, and service levels
  • Support onboarding of new employees
  • Calendaring meetings and staff out of the office
  • Train new hires on operational functions and policies while developing ongoing training for employees
Qualifications:
  • Minimum 3 years' experience providing administrative support for multiple individuals in a nonprofit setting
  • Have excellent people skills; able to build rapport with community, staff, youth, funders and partners
  • Highly organized and systems oriented
  • Have a solid understanding of Excel spreadsheets, Microsoft Office, Google Suite; experience with Salesforce preferred
  • Passion for supporting young people, promoting healing-centered, trauma-informed youth development practices and working towards social change
Compensation:

This wonderful opportunity offers the ability to make significant impact within a well-established nonprofit organization that is making a difference in the lives of young people in Alameda County. This onsite, contract position offers an hourly pay rate of $30-35, depending on experience.



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