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Project Administrator

4 months ago

Oakland, United States Spencer Ogden Full time

We are looking for a meticulous and proactive Project Administrator to join our dynamic team. This role is vital in supporting project and construction management by ensuring efficient document control, enhancing communication, and facilitating smooth project closeouts. You will play a key role in our project's success.


Contract Duration: One year contract

Location: Oakland, CA

Start Date: ASAP


Responsibilities:

  • Attend project meetings (both internal and external), take detailed notes, and gather necessary follow-up information or action items.
  • Track daily submissions from subcontractors.
  • Assist with supplier qualification processes and prepare purchase and work orders for review by the Project Engineer/Project Manager.
  • Develop site safety plans and prepare necessary documentation such as permit applications.
  • Assist team members in establishing and managing projects on Procore.
  • Verify and manage daily construction reports from subcontractors.
  • Support the closeout process by compiling documents for customers and internal records.
  • Prepare final completion forms and compile customer training materials.
  • Coordinate the printing and delivery of as-built drawings.
  • Handle invoicing and record-keeping for subcontractors, including COIs and lien waivers.
  • Organize project files following archiving protocols for completed projects.
  • Track RFIs and transmittals in Procore, ensuring timely responses from relevant parties.
  • Label, log, and update construction photos in Procore.
  • Maintain construction completion checklists, testing, startup, and commissioning documentation.
  • Track and close out punch list items.
  • Schedule startup and training sessions with vendors for WCW staff.
  • Ensure subcontractors maintain equipment inventory per vendor requirements.


Qualifications:

  • Must have a High School Diploma/G.E.D.
  • Five years of experience as a Project Administrator.
  • Strong computer skills are required
  • Must be proficient in Procore Project Management Microsoft Office
  • Must be willing to travel to client sites as needed.
  • Must report to the job construction site at least once per week.