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Administrative Support Assistant

3 months ago

San Bernardino, California, United States California State University Full time

Job no: 538934

Work type:
Staff

Location:
San Bernardino - San Bernardino Campus

Categories:
Unit - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary:


Under the direct supervision of the Director of Student Assistance in Learning (SAIL), indirect supervision of the Assistant Vice President (AVP) for Student Success & Education Equity, and lead of SAIL's Analyst, the Administrative Support Assistant will provide general administrative, clerical, and programming support for SAIL.

Duties and responsibilities

Administration Duties

  • Assist with maintaining the student participation log and applicable databases for the SAIL project as required by grant guidelines and department leadership. Participate in staff meetings and prepare detailed meeting minutes. Generate reports on student activity levels and assist in the planning and execution of student recruitment presentations with campus partners. Attend trainings to maintain compliance and knowledge of SSS, CSU, and CSUSB policies and procedures.
Event Support

  • Prepare and distribute marketing materials such as flyers, posters, and social media posts to promote SAIL events and activities. Track and assist with student registrations for events and workshops. Schedule facility reservations for events and activities. Assemble necessary materials for events and activities and assist on the day of the events
Other classification-related duties as assigned.

Minimum Qualifications:

  • High School diploma or its equivalent
  • One year of experience in general office clerical work or one year of training in a vocational school/college

Required Qualifications:

  • Basic knowledge of applicable university infrastructure, policies, and procedures.
  • Working knowledge of English grammar, spelling, and punctuation.
  • Ability to use standard office equipment.
  • Ability to use standard word processing and related computer software packages.
  • Ability to identify and solve standard problems and refer more complex problems to appropriate staff.
  • Ability to perform basic mathematical functions.
  • Fundamental writing and presentation skills to effectively communicate standard information.
  • Ability to respond to routine inquiries and explain standard policies and procedures to others.

Preferred Qualifications:

  • General knowledge of office methods, procedures, and practices, and a working knowledge of correct English, grammar, spelling, and punctuation.
  • If typing/keystroke skills are required, a keystroke speed of 50 C.W.P.M. is necessary.
  • Applicants must possess fundamental writing skills to effectively communicate standard information.
  • Applicants must possess the ability to use standard office equipment, along with the ability to use standard word processing and related computer software packages.
  • Applicants must possess the ability to perform basic arithmetic functions, along with the ability to respond to basic routine inquiries and explain standard policies and procedures to others.
  • Applicants must possess the ability to work cooperatively with a diverse campus community.
  • Experience working with diverse populations, including lowincome, firstgeneration, and students with disabilities.

Compensation and Benefits:

Anticipated Hiring Range:
$3,505 per month

Classification Salary Range:
$3,505 - $4,302 per month

The salary offered will take into account internal equity and experience among other factors.


The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year.

Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Full-time Non-Exempt Temporary (up to one year with the possibility of further renewal)

Academic year schedule:
Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule:
Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
***As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Mandated Reporter


The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.


I-9

Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus clima