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Program Coordinator- Aquatics

3 months ago

Lexington, Kentucky, United States YMCA of Central Kentucky Full time


POSITION SUMMARY:

The Program Coordinator - Aquatics is responsible for a broad base of adult and youth swim lessons, general aquatic programs, certification and trainings and aqua fitness classes. Assists with plans, organization, and program direction and supervision of staff in a wide variety of programs related to aquatics activities. Time is spent in direct leadership and/or supervision, as well as direct service, of programs areas/sites and additionally in administration of office tasks. Note: This position requires evening and weekend work. Expectations of the Program Coordinator - Aquatics is that he/she is present and available at program sites/areas during weekly and weekend programming.

KNOW HOW:

This position requires knowledge and experience of adult and youth swim lessons, general aquatic programs, certification and trainings and aqua fitness classes. This role requires strong organizational and leadership skills that lead to the successful accomplishment of the essential duties and responsibilities listed below. Some experience is required in fiscal management and financial development, community relations, staff supervision, team building, and program development. A person filling this position must demonstrate strong initiative, creativity, critical thinking, flexibility, and be able to operate and promote an environment that supports the YMCA's mission and its four core values.

ESSENTIAL FUNCTIONS:
  • Assists leadership to establish strong adult and youth swim lessons, general aquatic programs, certification and trainings and aqua fitness classes.
  • Executes the strategic priorities and policies of the YMCA association and of the YMCA branch.
  • Assists with maintenance and upkeep of program areas, facilities and equipment in conjunction with the facilities director.
  • Assists with development and management of all related program schedules for participants and members. Ensures communication to staff and participants of these schedules.
  • Directs staff and volunteers to set up equipment for aquatic programming; monitors and purchases necessary aquatic programming equipment within budget parameters (under guidance of Program Director).
  • Provides "hands-on" leadership to adult and youth swim lessons, general aquatic programs, certification and trainings and aqua fitness classes.
  • Creates swim lesson rosters and other program/class attendance rosters as needed.
  • Assists with recruitment and hiring of staff within the operational needs and budget, providing for the overall training and development of a highly competent and motivated staff team.
  • Responds to all complaints and inquiries in a timely and professional manner, along with Program Director.
  • Monitors and evaluates program effectiveness with an emphasis on continuous improvement.
  • Assists with Supervision and evaluation of staff and contractors in the implementation of programs, activities, and schedules to accomplish annual objectives and meet community needs.
  • Works with the Program Director to plan, prepare and manage the annual branch Aquatics department budgets that demonstrates growth and advancement of programs.
  • Helps prepare necessary public relations flyers, brochures, and newsletters in conjunction with the association marketing department.
  • Works with peer directors/coordinators to ensure compliance of life saving certification requirements as well as training and drilling of these staff teams.
  • Member of branch leadership team that ensures coverage of high traffic activity timeframes and ensures membership engagement at high level.
  • Participates in and leads staff in the branch's annual giving campaign.
  • Creates new programs to meet expanding needs of the community in accordance with strategic and operating plans.
  • Represents branch at appropriate Association meetings and local, national, and regional events.
  • Develops and maintains collaborative relationships with community organizations so that the branch maintains a high degree of acceptance and credibility within the service area.
  • Models the values of caring, honesty, respect and responsibility while providing and maintaining an environment in which these values are evident to staff, members, and program participants through all levels of the association.
  • Assists with Branch and Association special events as directed.
  • Serves as an effective member of the YMCA of Central Kentucky aquatics core team and provides association leadership as directed.
  • Participates in community activities that promote the YMCA and ensure that positive relationships are maintained with agencies where YMCA programs are held
  • Supervises the writing, collection and storage of documents and reports essential for control, evaluation, and reporting.
GOALS AND RESULTS:
  • This position will contribute to the overall YMCA mission of building the foundations of the community.
  • Realization of the YMCA Mission and Vision Plan by focusing on building relationships between members and with members and staff in an effort to increase their likelihood of staying involved and committed to their well-being in spirit, mind and body.
  • Reaching a larger population of people by cultivating engagement and involvement of the health seeker population.
  • Assisting in staying financially viable by increasing member enrollment, growth and retention.
  • Strengthen relationships with community resulting in member's ownership and participation in services unique to their needs, knowledge of the four core values and a positive perception of the YMCA.
  • Secured a high quality, safe and knowledgeable YMCA center that can be measured on a national basis.
  • Assists in meeting or exceeding retention and financial goals including annual support, program participants.
  • Increase participation in all segments of membership categories.
  • Development of a well-trained, highly competent and informed staff team, in a climate where creative, quality programs thrive
  • Increase participation in beginning exercisers through programs and increased retention.
  • Development of a wide variety of program services that will meet the needs of the community
  • Sound fiscal position and financial growth
  • A well-served community that understands and values the mission and purpose of the YMCA
  • Steady, enthusiastic membership growth that meets targets and a demonstrated high level of member retention.
  • Members will have a sense of belonging to the YMCA through the relationships built with the Aquatics Director and they will reach a higher level of wellness and wholeness (spirit, mind, and body) through the YMCA programs and support conducted by the entire aquatics staff team.
QUALIFICATIONS:
  • Bachelor's degree in physical education, sports administration, recreation or family science or a related field of study or five years' experience working in sports program development and supervision.
  • Must possess outstanding public relations skills, tact, diplomacy, and a clear, courteous professional manner with people and enjoy a high degree of interaction with youth, teens and adults within the Y facilities and in the community.
  • Must have knowledge of kinesiology, aquatics or recreation management, event planning and program development is vital.
  • Must enjoy working with diverse community and possess good listening and human relations skills.
  • Must stay up to date on current sports and programs/trends.
  • CPR and First Aid Certification within 30 days of hire and AED, Oxygen, and Blood Borne Pathogens Certifications within 60 days of hire
SPECIAL SKILLS OR REQUIREMENTS:

Language Skills:
  • Read, analyze, and interpret complex documents
  • Respond effectively to the most sensitive inquiries and complaints
  • Ability to write speeches and articles using original or innovative techniques or styles
  • Must be able to make effective presentations to top management, public groups, and board of directors
  • Must be able to persuade and motivate others into action
Mathematical Skills:
  • Ability to add, subtracts, multiply and divides in all units of measure.
  • Ability to compute rates, ratios, and percentages and be able to interpret data for effective decision-making
Reasoning Skills:
  • Must be able to define problems, collect data, establish facts, and draw valid conclusions
  • Ability to interpret an extensive variety of technical instructions and data and draw well-thought conclusions for effective decision-making and planning
Office and Computer Skills:
  • Must be able to operate standard office and computer equipment
  • Must have experience with Microsoft Office (Word, Excel, PowerPoint)
  • Must be versed in budgeting and financial software.
PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Employee is regularly required to use hands to fingers, handle, or feel; reach with hands and arms; climb or balance; and talk or hear. The employee frequently is required to stand, walk, stoop, kneel or crouch. The employee is required to sit, and occasionally taste and smell. The employee must regularly lift and/or move up to 10 pounds, and occasionally move up to 50 pounds. Specific vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to focus.

WORK ENVIRONMENT:

Characteristics of the work environment are representative of those that may be encountered by an employee while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

This job description is not intended to be all inclusive, but to give a basic structure of the duties; employee may be requested to perform other reasonable related duties as assigned by CEO or Board of Directors. The YMCA of Central Kentucky is an equal opportunity employer.

Requirements

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