Aquatic Programs Manager

2 weeks ago

Lexington, Kentucky, United States YMCA of Central Kentucky Full time


POSITION SUMMARY:

The Aquatic Programs Manager oversees a comprehensive range of swimming instruction for both adults and youth, alongside various aquatic initiatives, certifications, and fitness classes. This role involves collaborating on planning, organizing, and directing programs while supervising staff across diverse aquatic activities. Responsibilities include direct leadership and service in program areas, as well as handling administrative tasks.

KNOW HOW:

Candidates must possess a solid understanding and experience in swimming instruction, aquatic programming, certifications, and fitness classes. Strong organizational and leadership abilities are essential for fulfilling the core responsibilities outlined below. Experience in financial management, community engagement, staff oversight, team development, and program innovation is required. The ideal candidate will exhibit initiative, creativity, critical thinking, and flexibility, fostering an environment that aligns with the YMCA's mission and core values.

ESSENTIAL FUNCTIONS:
  • Collaborates with leadership to establish robust swimming programs for all ages and fitness levels.
  • Implements the strategic objectives and policies of the YMCA association.
  • Assists in maintaining program areas, facilities, and equipment in partnership with the facilities director.
  • Develops and manages program schedules for participants, ensuring effective communication with staff and members.
  • Guides staff and volunteers in setting up equipment for aquatic activities; monitors and procures necessary supplies within budget constraints.
  • Provides hands-on leadership in swim instruction and aquatic programs.
  • Creates and manages attendance rosters for swim lessons and other classes.
  • Assists in recruiting and training staff to build a competent and motivated team.
  • Addresses inquiries and complaints professionally and promptly.
  • Evaluates program effectiveness with a focus on continuous improvement.
  • Supervises staff and contractors in program implementation to meet community needs.
  • Works with the Program Director to plan and manage the annual budget for the Aquatics department.
  • Contributes to the creation of promotional materials in collaboration with the marketing department.
  • Ensures compliance with life-saving certification requirements for staff.
  • Participates in branch leadership to enhance member engagement during peak activity times.
  • Leads staff in the annual fundraising campaign.
  • Develops new programs to address community needs in line with strategic plans.
  • Represents the branch at relevant meetings and events.
  • Builds collaborative relationships with community organizations to enhance the branch's credibility.
  • Models the values of caring, honesty, respect, and responsibility in all interactions.
  • Assists with special events as directed.
  • Serves as a member of the YMCA aquatics core team, providing leadership as needed.
  • Engages in community activities that promote the YMCA and maintain positive relationships.
  • Oversees the documentation and reporting essential for program evaluation.
GOALS AND RESULTS:
  • Contributes to the YMCA mission of community building.
  • Enhances member relationships to foster commitment to wellness.
  • Increases engagement among health seekers in the community.
  • Supports financial viability through membership growth and retention.
  • Strengthens community relationships to enhance service ownership.
  • Ensures a high-quality, safe environment that meets national standards.
  • Aims to meet or exceed retention and financial goals.
  • Expands participation across all membership categories.
  • Develops a skilled and informed staff team in a creative program environment.
  • Encourages participation among new exercisers through targeted programs.
  • Creates diverse program offerings to meet community needs.
  • Maintains sound financial health and growth.
  • Fosters a community that understands and values the YMCA's mission.
  • Achieves steady membership growth and high retention rates.
  • Facilitates a sense of belonging among members through strong relationships.
QUALIFICATIONS:
  • Bachelor's degree in physical education, sports administration, recreation, or a related field, or five years of relevant experience.
  • Exceptional public relations skills and a professional demeanor are essential.
  • Knowledge of kinesiology, aquatics management, event planning, and program development is crucial.
  • Ability to work effectively with diverse populations and strong interpersonal skills are required.
  • Must stay informed on current trends in sports and programming.
  • CPR and First Aid Certification within 30 days of hire; additional certifications required within specified timeframes.
SPECIAL SKILLS OR REQUIREMENTS:

Language Skills:
  • Ability to read and interpret complex documents.
  • Respond effectively to sensitive inquiries and complaints.
  • Capable of writing speeches and articles using innovative techniques.
  • Ability to present effectively to various audiences.
  • Skilled in persuading and motivating others.
Mathematical Skills:
  • Proficient in basic arithmetic and data interpretation.
Reasoning Skills:
  • Adept at problem-solving and data analysis.
Office and Computer Skills:
  • Proficient in standard office equipment and software, including Microsoft Office.
  • Experience with budgeting and financial software is required.
PHYSICAL DEMANDS:

The physical demands described are representative of those required to perform the essential functions of the role. Reasonable accommodations may be made for individuals with disabilities.

Employees are regularly required to use hands and arms, climb, balance, and communicate effectively. They may frequently need to stand, walk, stoop, kneel, or crouch. The role requires the ability to lift and move items up to 50 pounds and includes specific vision requirements.

WORK ENVIRONMENT:

The work environment characteristics are representative of those encountered while performing the essential functions of the job. Reasonable accommodations may be made for individuals with disabilities.

This job description is intended to provide a general overview of the responsibilities and qualifications required for the position.

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