Current jobs related to Administrative Coordinator - Lexington, Kentucky - Town of Lexington Massachusetts

  • Administrative Coordinator

    4 weeks ago

    Lexington, Kentucky, United States City of Louisville, KY Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at the City of Louisville, KY. The successful candidate will be responsible for coordinating projects and programs, maintaining database records, and disseminating information to stakeholders.Key ResponsibilitiesEvaluate policies, procedures, programs,...

  • Administrative Coordinator

    2 weeks ago

    Lexington, Kentucky, United States Commonwealth of Kentucky Full time

    Job SummaryThe Commonwealth of Kentucky's Blackburn Correctional Complex is seeking a highly skilled Administrative Specialist to join our team. As a key member of our operations team, you will play a critical role in supporting the complex's mission to promote public safety and provide opportunities for rehabilitation.Key ResponsibilitiesProvide...

  • Administrative Coordinator

    1 week ago

    Lexington, Kentucky, United States Medical Services of America Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to support our recruiting efforts. The successful candidate will work closely with the Recruiting Manager to ensure the hiring process runs smoothly and efficiently.Coordinate hiring activities, including scheduling calls and maintaining candidate databases.Undertake...

  • Senior Administrative Coordinator

    2 weeks ago

    Lexington, Kentucky, United States Vision Engineering, LLC Full time

    Job SummaryVision Engineering, LLC is seeking a highly skilled and organized Senior Administrative Coordinator to provide exceptional support to our team.Key Responsibilities:Develop and implement effective administrative systems and processesProvide exceptional customer service and support to internal and external stakeholdersPrepare and edit documents,...

  • Administrative Coordinator

    1 month ago

    Lexington, Kentucky, United States Forcht Group of Kentucky Full time

    Job Summary:The Administrative/Personal Assistant will provide high-level administrative support to the President of Forcht Group of Kentucky, ensuring the efficient execution of daily tasks and responsibilities. This role requires a detail-oriented individual with excellent communication skills and the ability to multitask in a fast-paced environment.Key...

  • Administrative Coordinator

    1 month ago

    Lexington, Kentucky, United States Forcht Group of Kentucky Full time

    Job Summary:The Administrative/Personal Assistant would efficiently fulfill the duties assigned by the President of Forcht Group of Kentucky, performing a variety of clerical and administrative tasks, as well as errands and responsibilities on a day-to-day basis.Key Responsibilities:Welcome and direct visitors for the President of Forcht Group of...

  • Administrative Coordinator

    1 month ago

    Lexington, Kentucky, United States Appalachian Regional Healthcare Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Appalachian Regional Healthcare. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our hospital or clinic.Key ResponsibilitiesAssist employees with personnel and labor...

  • Administrative Coordinator for Diversity Initiatives

    4 weeks ago

    Lexington, Kentucky, United States Commonwealth of Virginia Full time

    About the RoleThe Commonwealth of Virginia is seeking a highly skilled and dedicated Office Manager to join the Office of Diversity, Opportunity, and Inclusion. As a key member of the team, you will play a vital role in advancing the Commonwealth's commitment to diversity, equity, and inclusion.Key ResponsibilitiesProvide exceptional administrative support...

  • Administrative Coordinator

    2 weeks ago

    Lexington, Kentucky, United States Ladgov Corporation Full time

    Job OverviewLadgov Corporation is seeking a highly organized and detail-oriented Administrative Assistant to join our team.Key Responsibilities:Provide exceptional customer service by responding to inquiries, directing clients to appropriate personnel, and resolving issues in a timely and professional manner.Schedule training and testing sessions in...

  • Administrative Support Specialist

    2 weeks ago

    Lexington, Kentucky, United States EPCOR Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Assistant II to join our team at EPCOR. This individual will provide administrative support to the Director, Texas Water Operations, and will be responsible for a range of administrative and senior-level leader support duties.Key ResponsibilitiesManage and coordinate the Director's...

  • Administrative Support Specialist

    1 month ago

    Lexington, Kentucky, United States EPCOR Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant II to provide exceptional support to our leadership team at EPCOR. This role will be based in our Round Rock and Lexington, TX offices and will require a strong ability to multitask, prioritize, and maintain attention to detail.Key ResponsibilitiesManage and coordinate the...

  • Program Coordinator

    4 weeks ago

    Lexington, Kentucky, United States University of Kentucky Full time

    Job SummaryThe University of Kentucky is seeking a highly skilled Program Coordinator to join our team. As a key member of our comprehensive Spine program, you will play a crucial role in facilitating the success of our multi-disciplinary team by overseeing scheduling workflows, coordinating clinical services, and providing administrative support to our...

  • Administrative Support Specialist

    1 week ago

    Lexington, Kentucky, United States Commonwealth of Virginia Full time

    Job SummaryThe Administrative Support Specialist will provide administrative support to the office, including greeting and assisting visitors, coordinating recruitment programs, and managing office technology applications.Key ResponsibilitiesCoordinate on-Post employer recruitment program, career fair events, and related employer services.Provide management...

  • Administrative Services Assistant

    1 month ago

    Lexington, Kentucky, United States University Of Kentucky Full time

    Job SummaryThe GME Executive Support role is responsible for providing administrative support to the GME Associate Dean and GME Assistant Deans. This includes coordinating calendars, meeting logistics, and front office tasks. The successful candidate will also assist with travel arrangements, financial responsibilities, and maintaining resident call-room...

  • Office Administrator

    2 weeks ago

    Lexington, Kentucky, United States GRW Engineers, Inc. Full time

    Job Opportunity for Office AdministratorGRW Engineers, Inc. is seeking an experienced Office Administrator to join our team in Lexington, KY.As a full-service regional engineering, architectural, and geospatial consulting firm, GRW offers a dynamic work environment with opportunities for professional growth and development.The successful candidate will be...

  • Administrative Support Specialist

    1 month ago

    Lexington, Kentucky, United States Kentucky Personnel Cabinet Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Specialist Senior to join our team at the Cabinet for Health and Family Services. This role will provide professional administrative support to the Regional Program Manager and the Human Services Program Branch Manager of the Division of Health Care.Key ResponsibilitiesProcess complex...

  • Administrative Support Specialist

    4 weeks ago

    Lexington, Kentucky, United States Kentucky Personnel Cabinet Full time

    Job Title: Administrative Specialist SeniorJoin the Cabinet for Health and Family Services as an Administrative Specialist Senior and contribute to the success of our team!About the Role:We are seeking a highly organized and detail-oriented individual to provide administrative support to the Regional Program Manager and the Human Services Program Branch...

  • Program Coordinator I/UKHC

    1 week ago

    Lexington, Kentucky, United States University of Kentucky Full time

    The University of Kentucky is seeking a highly skilled Program Coordinator to join our Neurosurgery team. As a key member of our team, you will be responsible for facilitating the success of our multi-disciplinary comprehensive Spine program by overseeing scheduling workflows, coordinating clinical services, and providing administrative support to the Spine...

  • Administrative Assistant

    2 weeks ago

    Lexington, Kentucky, United States The Recovery Center of Kentucky Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at The Recovery Center of Kentucky. The successful candidate will provide administrative support to our mental health services team, ensuring a smooth and efficient operation of our facilities.Key ResponsibilitiesProvide administrative support to the mental health services...

  • Administrative Medical Assistant

    3 weeks ago

    Lexington, Kentucky, United States Baptist Health Full time

    Job SummaryWe are seeking a highly skilled and versatile Administrative Medical Assistant to join our team at Baptist Health. As a key member of our healthcare team, you will be responsible for coordinating patient care activities and providing administrative support to our medical staff.Key ResponsibilitiesCoordinate patient medical history information and...

Administrative Coordinator

2 months ago

Lexington, Kentucky, United States Town of Lexington Massachusetts Full time

**Job Summary**

The Town of Lexington Massachusetts is seeking a highly skilled and detail-oriented Administrative Assistant to join our team at the Community Center. As an Administrative Assistant, you will provide exceptional customer service, administrative support, and technical assistance to the Recreation and Community Programs Department.

Key Responsibilities:

  • Provide extensive customer service to the Community Center, including both the Recreation and Community Programs and the Human Services departments.
  • Answer phones, greet walk-in customers, respond to inquiries, and/or direct customers to the appropriate staff member.
  • Process registrations for Recreation and Community Programs and Human Services department programs, services, and rentals, and provide information and assistance to the public regarding programs and services.
  • Process payments for program registrations, verify and process funds received in cash, check, and credit card form.
  • Prepare opening and closing paperwork, including transaction reports, credit card transactions, and secure receipts and cash.
  • Monitor program registrations, dates, rosters, cancellations, waitlists, and make-ups through the Point of Sale system.
  • Prepare and process memberships for Aquatics and Community Center.
  • Monitor wait lists and active rosters.
  • Prepare and assist with seasonal program entries into point of sale and assist with editing and proof-reading the four seasonal brochures, and other documents.
  • Onboard new staff for evening, weekend, and substitute Municipal Assistants at the Community Center customer service station.
  • Maintain and provide program rosters for instructors, room rental support, and a variety of print and electronic files and records for the Community Center.
  • Process incoming and outgoing mail daily.
  • Serve as liaison between the day and evening shift.
  • Liaison for the part-time and seasonal employees, as well as volunteers assigned to the front counter, including those assigned to Human Services.
  • Communicate and meet with custodial staff weekly regarding facility needs as they arise and as scheduled for room set up, technology, and or other requests.
  • Verify daily schedule of building for accuracy.
  • May perform special projects and other related duties as required, directed, or as the situation dictates.

Requirements:

  • High School diploma with a minimum of one year of increasingly responsible related administrative support experience.
  • Knowledge of modern office procedures, methods, and computer/software equipment.
  • Principles and procedures of record keeping.
  • Business letter writing and basic report preparation techniques.
  • BASIC mathematical and accounting processes.
  • Effective customer service techniques.

Working Conditions and Physical Demands:

  • Work is performed in a highly trafficked, crowded, and often noisy office environment.
  • Operates computer, printer, photocopier, fax machine, credit card machine, and other office equipment.
  • Work requires extended periods of sitting, reaching, typing, and mousing, which requires eye-hand coordination and finger dexterity.
  • Office work generally includes physical activities such as moving, reaching, pulling, grasping, bending, and transporting materials and other items (of 25 pounds or less) around the office.