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Administrative Executive Assistant

3 months ago

Weston, United States Sidewalker Daily Full time
Job DescriptionJob Description

We are seeking a highly organized and proactive Executive Assistant to support our Co-Founder, Nina Zadeh. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of the executive office and requires a high level of discretion and professionalism. This is a Social Media and Influencer company, so knowledge of our industry is preferable.

Key Responsibilities:

  • Administrative Support: Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Ensure timely and efficient coordination of activities.
  • Communication Management: Screen and prioritize incoming communications (emails, phone calls, mail), draft correspondence, and handle inquiries as appropriate.
  • Meeting Preparation: Prepare agendas, documents, and presentations for meetings. Take minutes and follow up on action items as needed.
  • Project Coordination: Assist with the planning and execution of special projects and initiatives. Track progress and ensure deadlines are met.
  • Event Planning: Organize and coordinate executive events, conferences, and other activities, ensuring all logistics are handled smoothly.
  • Document Management: Maintain and organize important documents, records, and files. Ensure all materials are readily accessible and up-to-date.
  • Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
  • Office Management: Oversee office supplies and equipment, ensuring the executive office operates efficiently.

Qualifications:

Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.

Experience: Minimum of 2 years of experience in an executive assistant or similar role.

Skills:

  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Demonstrated ability to quickly learn and adapt to new systems and processes.
  • Strong research skills, including the ability to list build from various sources.
  • Proficiency in G-suite (google docs, sheets, forms)
  • Ability to multitask and prioritize tasks effectively.
  • Detail-oriented and proactive in identifying issues and solutions.
  • High level of discretion and confidentiality.
  • Strong interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Preferred Qualifications:

Familiarity with Canva, Click Up, Thinkific, YouTube and other social media platforms and/or willingness to learn

What We Offer:

  • $30/hour
  • Opportunity to work with a dynamic and innovative team.
  • Professional development and growth opportunities.
  • Flexible work hours, remote work options

How to Apply:

  • Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to
Company DescriptionSidewalker Daily is a consulting agency that specializes in Influencer Marketing & Social Media. We provide educational content to our community of over 150,000 Influencers and Creators.Company DescriptionSidewalker Daily is a consulting agency that specializes in Influencer Marketing & Social Media. We provide educational content to our community of over 150,000 Influencers and Creators.