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Office Administrative Assistant

3 months ago

Newport Beach, California, United States The Intersect Group Full time

Job Title: Office Administrator

Job Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic team. The successful candidate will be responsible for ensuring the smooth and efficient operation of our office by performing a wide range of administrative and clerical tasks. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving

Key Responsibilities:

  • Greet and assist visitors, clients, and employees in a professional and courteous manner.
  • Answer and direct phone calls, taking messages and handling inquiries as needed.
  • Manage and organize office operations and procedures, including filing systems, supply inventory, and scheduling.
  • Coordinate and prepare for meetings, conferences, and events, including arranging travel and accommodations.
  • Handle incoming and outgoing correspondence, including mail, emails, and packages.
  • Maintain office equipment and coordinate repairs or replacements as necessary.
  • Assist in the preparation of reports, presentations, and other documents.

Qualifications:

  • High school diploma or equivalent; associate's or bachelor's degree in business administration or related field preferred.
  • Proven experience as an office administrator, office manager, or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Professional demeanor and a positive attitude.