Current jobs related to Meetings Manager - Washington, Washington, D.C. - American Public Transportation Association

  • Meetings Coordinator

    3 days ago

    Washington, Washington, D.C., United States ROCS Grad Staffing Full time

    Job Title: Meetings CoordinatorWe are seeking a highly organized and detail-oriented administrative professional to join our team as a Meetings Coordinator. This is a full-time opportunity for an energetic individual with excellent communication skills and demonstrated experience prioritizing tasks and supporting diverse teams.Job OverviewThe Meetings...

  • Meetings Coordinator

    4 days ago

    Washington, Washington, D.C., United States National Assoc of Counties Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Meetings Planner to provide planning, logistical, and administrative support for our conferences and events. The ideal candidate will have a strong background in meeting planning and coordination, with excellent communication and leadership skills.Key ResponsibilitiesPlan and coordinate...

  • Registrar - Meeting Coordinator

    7 days ago

    Washington, Washington, D.C., United States Association of Governing Boards of Universities and Colleges (AGB) Full time

    About the RoleThe Association of Governing Boards of Universities and Colleges (AGB) is seeking a highly organized and detail-oriented Registrar to join our team. As a key member of our staff, you will be responsible for managing the registration process for all AGB meetings and programs.Key ResponsibilitiesInitiate registration in the Impexium event module...

  • Meeting Facilitator Specialist

    1 day ago

    Washington, Washington, D.C., United States PotomacWave Consulting Full time

    Job Title: Meeting FacilitatorPotomacWave Consulting is seeking a skilled Meeting Facilitator to support our Federal client in Washington, DC.Job SummaryWe are looking for a detail-oriented and organized individual to facilitate and manage various types of meetings, including focus groups, workshops, committees, Board meetings, and community of practice...

  • Meetings Program Coordinator

    3 weeks ago

    Washington, Washington, D.C., United States Bostrom Corporation Full time

    Job DescriptionAbout this role: Bostrom Corporation is seeking a highly organized and detail-oriented Meetings Program Manager to support the planning, development, and execution of conferences, meetings, and events for our association clients.Key Responsibilities:Project Management: Project manage events or processes from start to finish, managing deadlines...

  • Senior Meeting Facilitator

    3 weeks ago

    Washington, Washington, D.C., United States ANSER Full time

    About the RoleANSER is seeking a highly skilled Information Management Specialist to join our team in the Information Management and Technology Directorate (IM&T). As a key member of our team, you will provide critical support to the Pentagon Area Customer Council (PACC) in delivering a world-class IT experience as an OSD enterprise.Key...

  • Meeting Room Specialist

    4 weeks ago

    Washington, Washington, D.C., United States Compass Group Careers Full time

    Job OverviewWe are currently seeking dedicated individuals for the role of Conference Services Attendant. This position plays a vital role in ensuring that all meeting spaces and communal areas are kept to the highest standards of professionalism and that all event requirements are fulfilled prior to the commencement of meetings.Key Responsibilities:Arrange...

  • Administrative Meeting Coordinator

    3 days ago

    Washington, Washington, D.C., United States Nationwide IT Services Full time

    Job SummaryNationwide IT Services is seeking a highly skilled Administrative Meeting Coordinator to support the Scientific Advisory Board (SAB) at Joint Base Andrews and Pentagon. The ideal candidate will have a strong background in administrative support, meeting planning, and coordination.Key ResponsibilitiesCoordinate and plan meetings and conferences for...

  • Meeting Sales and Sponsorship Coordinator

    3 weeks ago

    Washington, Washington, D.C., United States Addison Group Full time

    Job OverviewOur client, a purpose-driven nonprofit organization, is in search of a Meetings & Membership Specialist to enhance their meetings division.Position Details:Role: Meetings & Membership SpecialistEmployment Type: Contract (Onsite)Compensation: $20-$23 per hourBackground Check: RequiredCandidate Profile and Qualifications:Experience: 2-4 years in...

  • Meeting and Event Support Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States A Prentice Ray & Associates LLC Full time

    Event Coordination Specialist Position at A Prentice Ray & Associates LLCThe Event Coordination Specialist is essential in delivering professional assistance for various events at A Prentice Ray & Associates LLC.Key Responsibilities:Overseeing a centralized 'Shared Drive' that contains all vital information for scheduling auditoriums, conference rooms, and...

  • Meeting Sales and Sponsorship Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States Addison Group Full time

    Job OverviewOur client, a mission-driven nonprofit organization, is in search of a Meetings & Membership Specialist to enhance their meetings division.Position Details:Role: Meetings & Membership SpecialistEmployment Type: Contract (Fully Onsite)Location: Alexandria, VACompensation: $20-$23 per hourBackground Check: RequiredCandidate Profile and...

  • Virtual Meetings and Events Coordinator

    4 hours ago

    Washington, Washington, D.C., United States Palmer Legal Staffing Full time

    Job Title: Virtual Meetings and Events CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Virtual Meetings and Events Coordinator to join our team at Palmer Legal Staffing. As a key member of our events team, you will be responsible for planning and executing virtual meetings and events, ensuring seamless execution and...

  • Sales Account Executive

    7 days ago

    Washington, Washington, D.C., United States Hospitality Spotlight Full time

    About the RoleThis is a remote position with a fast-growing SaaS company transforming the travel and meetings technology space.Key ResponsibilitiesManage the entire sales cycle, from cold outreach and product demos to closing deals, upselling, and managing renewals.Build and manage a strong sales pipeline using CRM tools and outbound strategies to ensure...

  • Project Manager

    1 week ago

    Washington, Washington, D.C., United States Planate Management Group Full time

    Project Engineer Job DescriptionPlanate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) that provides program management and facilities engineering services worldwide. As a Project Engineer, you will be responsible for conducting facility assessments and recommending design and construction improvements to the...

  • Construction Manager

    3 weeks ago

    Washington, Washington, D.C., United States Chenega Corporation Full time

    About the RoleWe are seeking a highly skilled Construction Manager to join our team at Chenega Corporation. As a key member of our organization, you will be responsible for providing construction engineering and project management labor support to various locations within the NAVFAC Washington Area of Responsibility.Key ResponsibilitiesReview pre-final...

  • Construction Manager

    1 week ago

    Washington, Washington, D.C., United States Chenega Corporation Full time

    Job SummaryWe are seeking a highly skilled Construction Manager to join our team at Chenega Corporation. As a Construction Manager, you will be responsible for providing construction engineering and project management labor support to various locations within the NAVFAC Washington Area of Responsibility.Key ResponsibilitiesReview pre-final contract drawings...

  • Program Manager

    3 days ago

    Washington, Washington, D.C., United States Dynamics ATS Organic Full time

    Job DescriptionAt Dynamics ATS Organic, we are seeking a highly skilled Program Manager to lead our CISA program. As a key member of our team, you will be responsible for coordinating and hosting kickoff meetings, recording minutes and action items, and developing and maintaining an effective Quality Control program.Key Responsibilities:Coordinate and host...

  • Logistics Manager

    5 days ago

    Washington, Washington, D.C., United States BNED Full time

    Job SummaryBNED is seeking a highly organized and detail-oriented Shipping & Receiving Supervisor to manage and oversee the shipping and receiving operations in a retail bookstore. The ideal candidate will have excellent communication and leadership skills, with the ability to coordinate and schedule shipments and deliveries, ensure accurate and timely...

  • Conference Planning Manager

    2 weeks ago

    Washington, Washington, D.C., United States National Education Association Full time

    About the RoleWe are seeking a highly skilled and experienced Conference Planning Manager to join our team at the National Education Association. This is a key position that plays a critical role in supporting the organization's strategic objectives.Key ResponsibilitiesManage the day-to-day activities of the Conference planning area, overseeing all...

  • Conference Planning Manager

    6 hours ago

    Washington, Washington, D.C., United States National Education Association Full time

    Job SummaryWe are seeking a highly skilled and experienced Conference Planning Manager to join our team at the National Education Association. The successful candidate will be responsible for managing the day-to-day activities of the Conference planning area of CFM, overseeing all operations of the Annual Meeting, and managing the logistical operations of...

Meetings Manager

3 months ago

Washington, Washington, D.C., United States American Public Transportation Association Full time

The American Public Transportation Association (APTA) is seeking a Meetings Manager to manage the planning and execution of assigned meetings through the implementation of strategy, delivery of objectives, and execution of logistics, where the goal is to maximize APTA's meeting objectives while providing unparalleled levels of customer service on all programs within budget.

Duties include, but are not limited to:

  • Meeting Logistics & Management
    • Managing all logistical aspects of conferences
    • Establishing and managing conference timelines
    • Preparing and monitoring budgets for assigned conferences and workshops
    • Creating, maintaining, and communicating written meeting specifications
    • Managing the entire registration process for assigned meetings
    • Coordinating with exhibitors and sponsors
    • Preparing meeting reports and maintaining files
    • Managing post-show bill reconciliation
  • Contracting & Vendor Management
    • Researching venues, analyzing options and creating cost comparisons
    • Preparing and sourcing RFPs
    • Conducting site inspections
    • Negotiating and reviewing contracts with hotels and other vendors
    • Overseeing and monitoring contractual arrangements
  • Other Major Duties
    • Collaborating with APTA departments, host transit agencies, and event planning committees
    • Keeping abreast of meeting planning trends, standards, and innovations
    • Conducting pre-conference and post-conference meetings with APTA senior leadership and staff

QUALIFICATIONS:

  • Bachelor's degree coupled with preferred minimum of 5 years' experience in event management, CMP designation a plus
  • Strong organizational, project management, and budgeting skills
  • Ability to prioritize, manage multiple projects and effectively perform within tight time constraints; adhere to deadlines, handle stressful situations with composure and adapt to constant changes
  • Ability to work in a fast-paced environment, take initiative, collaborate effectively with various internal and external constituents, and maintain a positive and cooperative team-oriented work environment
  • Excellent written and oral communications skills
  • Keen ability to cultivate and grow relationships/partnerships, with a focus on providing top-notch customer service
  • Able to demonstrate excellent ethics, integrity, and professional conduct
  • Must be willing to travel to support conferences
  • Experience working with eShow and NetForum a plus

We offer a convenient Metro location (orange, blue, silver, and red lines), competitive salaries, excellent benefits, and a hybrid work model. Our hybrid work environment currently consists of two specific days, Tuesdays and Wednesdays, while granting you the flexibility to select your third in-office day. The remaining two days of your work week can be conveniently worked remotely, offering you a balanced work model. To apply for this position, please send a cover letter and resume to Human Resources at Principals Only

APTA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws.

PandoLogic. Category:Hospitality & Tourism, Keywords:Meeting and Convention Manager, Location:Washington, DC-20005