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Finance Associate, Oceania Regional Office

3 months ago

Trenton, New Jersey, United States IUCN Full time
Finance Associate, Oceania Regional Office

Vacancy #:

6863

Unit:
Oceania Regional Finance Unit

Organisation:
International Union for Conservation of Nature (IUCN)

Location:
Oceania Regional Office, Suva, Fiji

Reporting to:
Regional Finance Manager, Oceania

Work percentage:

100%

Grade:
A2

Expected start date:

01 July 2024

Type of contract:
Fixed-term (24 months with possibility of renewal)

BACKGROUND

The position exists in the Finance Team and complements the work that the team delivers in terms of project/programme requirements, and also in terms of its support to the Oceania Regional Office's outreach in the region.

Given the nature of the work involved, it is essential that the incumbent is preferably a national with a reliable background and working knowledge of the national statutory requirements of the Fiji Institute of Accountants.


JOB DESCRIPTION
Scope of Responsibilities

The Finance Associate, Oceania Regional Office will be responsible for the following;

  • Ensure that the accounting system is in place to read and to record transactions in accordance with accepted accounting principles and IUCN policy such that it provides the basis for an efficient Financial management and information system;
  • Direct and control the administration of all financial, treasury and accounting activities in accordance with IUCN policy and in compliance with fiscal, legal and statutory requirements of Fiji Institute of Accountants;
  • Provide project managers/staff members with the appropriate financial support for the efficient and effective project implementation;
  • Coordinate and provide the required financial information and requirements for the Oceania Regional Office and IUCN HQ.
The specific duties of this position include, but are not limited to, the following:

The incumbent in undertaking its responsibilities is expected to deliver by providing assistance under the following main areas:

  • Accounting and Reporting
  • The Supervision, the recording, classifying and summarizing of the financial transactions of the IUCN Oceania Regional Office;
  • Ensuring that the proper update and maintenance of the ERP accounts happens to ensure that the accounting system provides the basis for an efficient financial information system for both internal and external users and that it is compliant with internationally accepted accounting principles, legal and statutory requirements and IUCN policy;
  • Relevant preparation and review processes are followed as necessary to ensure that debit and credit notes are properly invoiced and that the current accounts are regularly reconciled with IUCN HQ.
  • Treasury and Cash Management
  • Preparation of the IUCN ORO's cash flow projections and the monitoring of the continued availability of funds to cover the requirements of the IUCN ORO operations and its component projects and programmes;
  • Preparation of all the disbursements and ensure that they are properly supported with relevant evident documentation and that they are properly identified into its cost center or project codes;
  • Cash and bank balances are reconciled with the records maintained.
Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

  • Proper control of the supporting documents for payments and financial reports for all projects and cost centers; preparation of PO and non
  • PO vouchers for projects;
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in ERP; travel claims, workshops expenses, staff advances and other claims are duly processed;
  • Maintain contributions/receivables documentation;
  • Apply cash receipt to the proper revenue source / fund or project;
  • Maintenance of contact information of third party and donor counterparts.
  • Internal Control Environment
  • Continuously review the adequacy of internal controls to ensure the provision of accurate and timely financial information, protection of assets and adherence to policies, system and procedures and the smooth and orderly implementation of plans and activities.
  • Fixed Asset Management
  • Working with the Administration Unit, ensure the identification and proper inventory of fixed assets of the IUCN ORO through the conduct of and annual inventory to determine their location and condition for proper disposition;
  • Determine accuracy of depreciation in accordance with IUCN policy and that the assets are adequately protected
  • Audit
  • Assists Senior Accountant in the coordination of both internal and external auditors of the IUCN ORO and its component programmes and projects;
  • Ensure the closure and resolution of audit findings.
  • General
  • Provide advice and guidance in all matters pertaining to finance (including taxation and other financial issues) and give advice and support to all those needing it.
  • Carry out other duties as reasonably agreed with the line manager.

REQUIREMENTS

  • A Degree qualification in Accounting or in a related field from a recognized tertiary institution;
  • 1-2 years of experience in a similar role or accounting related work;
  • Proficient in the use of ERP accounting software or any prominent accounting software;
  • Proficient in using office applications (MS Word/Excel/PowerPoint) and other web-based management systems;
  • Fluent in English (verbal/written) with excellent communication and presentation skills.

APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations.

It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.


Created in 1948, IUCN is now the world's largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts.

It is a leading provider of conservation data, assessments and analysis.

Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.


IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide.

Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people's well-being.

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