Executive Assistant

4 weeks ago

New York, New York, United States Interpublic Group Full time
***: This position provides administrative support to the SVP HCM Transformation, SVP Business Controls, and overall administrative support for the Controller's team. Normally receiving little supervision on day-to-day work, the assistant will work on special projects and perform duties such as coordinating meetings and conferences, arranging travel, managing paid time off records, and ordering supplies. This individual exercises judgment in responding to non-routine correspondence and may assemble highly confidential and sensitive information.


This person deals with a diverse group of important external stakeholders as well as internal contacts at all levels of the organization.

Independent judgment is required to plan, prioritize, and organize diversified workload. The individual recommends enhancements in office practices and procedures that promote the efficient operation of the department.

ESSENTIAL FUNCTIONS:

  • Strategic Program Management Office Support: Provides support for organizing key Steering Committee meetings, external consulting onboarding, SharePoint access, backup for program inquiries via shared mailboxes, distribution of attestation reports as needed
  • Backs up executive administrative assistant for the Corporate Controller
  • Schedule and organize meetings, travels, conferences, and department activities
  • Communicates on behalf of SVP for routine and nonroutine questions both internal and external
  • Acts as a liaison with other corporate departments and IPG agencies and exercises judgment in the referral of matters to other corporate department stakeholders
  • General administrative support, including monitoring dept. timeoff records, maintaining phone lists and organization charts, coordinating invoice requests and check payments and ordering supplies
  • Vendor purchase order / payment processing support
  • Preparation of various Excel spreadsheets, Word processing (familiarity with mail merges, etc.), Assist with creating PowerPoint presentations
  • Administering certain data collection activities relating to the quarterly financial close process

EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS:

  • A minimum of 5 years related work experience
  • BA/BS Degree a plus
  • Must be able to work independently and within a team
  • Must have knowledge advanced knowledge of MS Office; beneficial to have experience with other tools such as Concur, SAP
  • Excellent oral and written communications skills
  • Strong organizational ability to multitask and prioritize work
  • Must have knowledge of, office administrative procedures, and use of standard office equipment
  • Must have high level of interpersonal skills to handle sensitive and confidential situations.
  • Excellent attention to detail in composing and preparing materials and planning and executing activities
  • Must be able to work in a fastpaced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate

SALARY RANGE or NYC SALARY RANGE:

BENEFITS OF JOINING IPG:

One of our primary goals is to support the health and well-being of you and your family.

Our compensation plan includes the following benefits, in addition to many others:

  • Healthcare Options
  • Medical
  • Dental
  • Vision
  • Prescription
  • Dependent and Health Care Flexible Spending Accounts
  • 401(k) savings plan with company match
  • Flexible based Paid Time Off
  • Employee Assistance Program
  • Legal Assistance Plan
  • Tuition Reimbursement
  • Employee Stock Purchase Plan
  • Exclusive discounts on cell phones, gyms, and everyday purchases
IPG is an equal opportunity employer and we value diversity inclusion and equity at our company.

We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, national origin, gender, sexual orientation, age, gender identity, marital status, citizenship, disability, genetic information or veteran status or any other basis prohibited by applicable federal, state or local law.

  • Executive Assistant

    4 weeks ago

    New York, New York, United States Private Equity Full time

    Job DescriptionJob DescriptionExecutive Assistant:Private Equity Firm with global reach is seeking an Executive Assistant to support a Senior Executive We are looking for an individual with finance experience that is a creative problem solver who can think outside of the box. Executive Assistant Job Responsibilities:Heavy calendar managementHandle logistics...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States Saks OFF 5TH Full time

    Saks OFF 5TH JobID: R [Office Assistant / Receptionist] As an Executive Assistant at Saks OFF 5TH, you'll: Manage executive calendar; Coordinate travel arrangements; Prepare reports and presentations; Assist with project management; Handle confidential information; Provide administrative support...Hiring Immediately >>

  • Executive Assistant

    4 weeks ago

    New York, New York, United States Russell Tobin Full time

    Russell Tobin and Associates is currently looking for an experienced Executive Assistant to join a vibrant team in New York, NY.Position: Executive AssistantCompensation: $26.00 - $29.00 per hour (depending on experience)Contract Length: 3 MonthsSchedule: Monday - Friday // 40 hours per week | 8 a.m. - 5 p.m.Location: ONSITE in New York, NYKey...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States LMPS Holdings, LLC Full time

    Lman Manhattan is one of the only Pre. K-12 independent schools in lower Manhattan, serving the fastest growing residential neighborhood in New York City. The schools mission is to cultivate global citizens students who are confident, critical th Executive Assistant, Substitute Teacher, Executive, Assistant, Project Management, Business Services, Support

  • Executive Assistant

    4 weeks ago

    New York, New York, United States NYC Careers Full time

    Executive Assistant: ApplyExecutive Assistant: Agency: DEPT OF ENVIRONMENT PROTECTION Posted on: 04/30/2024 Job type: FulltimeLocationNYC-ALL BOROS Title Classification: No exam requiredDepartmentDept of Environment Protection Salary range: $59, $91, The NYC Department of Environmental Protection (DEP) enriches the environment and protects public- health for...

  • Executive Assistant

    9 hours ago

    New York, New York, United States Avant Creative Full time

    Avant Creative Avant Creative New York, NY New York, NY Part-time Part-time $30 an hour $30 an hour 5 days ago 5 days ago 5 days ago About us FOUNDED IN 2022, AVANT CREATIVE, AN EXPERIENTIAL CREATIVE AGENCY, IS FOCUSED ON THE IDEA OF PURPOSEFUL AND NARRATIVE-DRIVEN STRATEGIES AND STORYTELLING.WE GO BEYOND TRADITIONAL MARKETING TO DESIGN MULTI-SENSORY...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States Jobs for Humanity Full time

    Job Description Executive Assistant This is a contract opportunity. This is an in-office opportunity in NYC. About this position We seek a highly skilled Executive Assistant with experience in administrative support or a similar role. The successful candidate will have prior experience supporting directors or other high-level executives, demonstrating a...

  • Executive Assistant

    2 weeks ago

    New York, New York, United States Attain Full time

    About AttainBuilt for consumers and companies, alike. In a world driven by data, we believe consumers and businesses can coexist. Our founders had a vision to empower consumers to leverage their greatest asset—their data—in exchange for modern financial services. Built with this vision in mind, our platform allows consumers to access savings tools,...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States Cantor Fitzgerald Securities Full time

    Job DescriptionThe firm is searching for an Administrative Assistant to support Senior Managing Directors. The main responsibilities would include managing complex calendars, scheduling, prioritizing meetings, and having an extremely proactive mindset in order to stay steps ahead of business needs. We are looking for a team player with a great attitude....

  • Executive Assistant

    4 weeks ago

    New York, New York, United States Joss Search Full time

    Our team is currently recruiting for an established and successful US private equity business in New York This company prides itself on a positive culture and is invested in their staff. They are looking for a humble, team-oriented, and driven person to join their tight-knit team.This business is looking to hire an Executive Assistant to support executives...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States The New York Times Full time

    Themissionof The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It's why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It's why we focus deeply on how our readers will experience our journalism,...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States GUTTMACHER INSTITUTE Full time

    Location:New York City/Hybrid Status:Full Time, Regular, Non-Exempt Reports to:Supervising Executive AdministratorOrganization:Founded in 1968, the Guttmacher Institute is a global leader in advancing sexual and reproductive health and rights. Through a unique and interrelated program of high-quality research, evidence-based advocacy and strategic...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States Weill Cornell Medical College Full time

    Title: Executive AssistantLocation: Upper East SideOrg Unit: CDRN Management 1Work Days: Monday-FridayExemption Status: Non-ExemptSalary Range: $ $66.04*As required under NYC Human Rights Law Int Salary range for this role when Hired for NYC OfficesPosition SummaryUnder guidance, provides senior level executive support to senior faculty/staff within the...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States Holland Aquatic Center Full time

    Holland Aquatic Center is seeking a part-time Executive Assistant to join our growing teamPrimary Responsibilities: The Executive Assistant is responsible for providing administrative support for the Executive Director and Management Team. Responsibilities include providing communication, coordinating and scheduling meetings, recording minutes, clerical...

  • Executive Assistant

    1 month ago

    New York, New York, United States Michael Page Full time

    About Our Client A financial services firm that provides investment opportunities across various asset classes. Job Description Manage and maintain the CEO's schedule, including scheduling meetings, appointments, and travel arrangements.Act as the primary point of contact for internal and external stakeholders, screening and prioritizing...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States Itau Full time

    Executive AssistantAssociateProvide administrative and business support and assistance to Senior Management and core business IUAM business teams, while handling all duties in a strictly confidential manner. Duties & Responsibilities Maintains senior manager's appointment schedules by planning and scheduling meetings, conferences, teleconferences and acts as...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States TurnPoint Search Group Full time

    TurnPoint Search is partnering with a boutique real estate investment firm to hire an Executive Assistant to support the Founders.Responsibilities:Provide comprehensive administrative assistance to the Founders, including managing their calendars, scheduling meetings, organizing travel arrangements, and handling correspondence.Serve as the primary point of...

  • Executive Assistant to Two Executives

    4 weeks ago

    New York, New York, United States Solomon Page Full time

    A Midtown Hedge Fund is looking for an excellent Executive Assistant to support two very busy executives with their day-to-day. This is a dream company who takes amazing care of their employees and has a lot of longevity in their EA roles. Candidates must have experience supporting busy, traveling executives in office within financial services. There is a...

  • Executive Assistant

    1 month ago

    New York, New York, United States WorldQuant Full time

    WorldQuant develops and deploys systematic financial strategies across a broad range of asset classes and global markets. We seek to produce high-quality predictive signals (alphas) through our proprietary research platform to employ financial strategies focused on market inefficiencies. Our teams work collaboratively to drive the production of alphas and...

  • Executive Assistant

    11 hours ago

    New York, New York, United States Alloy Full time

    Alloy is where you belongAlloy solves the identity risk problem for companies that offer financial products by enabling them to outpace fraud and confidently serve more people around the world. Banks and Fintechs turn to Alloy to take control of fraud, credit, and compliance risk, and grow with the clearest picture of their customers. Through our values: Be...