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hr office coordinator

3 months ago

Temecula, California, United States Soli Organic, Inc. Full time
Job Type

Full-time, Part-time

Description

Position Summary
The Human Resources Coordinator provides support to the site by performing both administrative and clerical duties.

Responsibilities include, but are not limited to, front desk management, answering phones, maintaining office supplies, scheduling interviews, meetings, and appointments.

The right candidate for this position is goal-oriented, self-motivated, highly organized, can handle multiple projects simultaneously, and bilingual (English - Spanish).

The HR Coordinator reports to the site Director of Operations, and dotted line to Corporate HR.

Essential Responsibilities
Answer phone calls, takes phone messages, and answer emails
Complete new hire paperwork with new Teammates for the location. Coordinate new hire activities, and corporate HR-related initiatives such as attendance tracking, etc.
Conduct New Hire Orientation for new Teammates
In conjunction with the Total Rewards Manager, maintain records related to employee's leave status and benefits
Operate and maintain office machinery, including copiers, printers, and computer equipment
File hardcopy paperwork and electronic correspondence as needed
Distribute and follow up on voicemails
Take notes from meetings and transcribes them into e-mail, document, and/or spreadsheet forms
Completes administrative assignments assigned by HR and other departments as needed
Welcomes external and internal visitors to the office and assists them as needed
Receive, send, manage, sort, and dispense incoming mail and faxes
Prepares outgoing mail and packages
Sends out monthly birthday and anniversary reports
Translates documents and conversations as needed
Complete verbal and written verifications of employment
Schedules interviews for prospective new hires
Orders supplies
Coordinates travel arrangements for prospective staff/management employees and guests
The main point of contact for new hire-related paperwork
Performs E-Verify, and I-9 audits when assigned
Tracks work authorization documents and send letters as necessary
Supports the corporate recruitment department with the preparation of documents and supplies needed for job fairs and other events
Maintains Conference Room(s) calendar
Maintains work area clean and organized
Reports updates on HR issues that need to be addressed to corporate HR
Uphold and carry out the company's office policies and procedures Other duties may be assigned

Requirements

REQUIRED QUALIFICATIONS:

Education:
High School diploma.

Experience:

1+ Yrs. experience in HR or office administration with knowledge of office machinery (fax, printer, copier, phone systems, etc.)

Language Fluency:
Bi-lingual English/Spanish fluency is preferred

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