Sr Payroll Specialist

3 weeks ago

Orlando, United States Vaco Full time

Position Summary: The Senior Payroll Specialist plays a key role in supporting and providing backup to the Payroll Supervisor. This position involves managing complex payroll tasks, ensuring accuracy and compliance in payroll processing, and contributing to payroll improvements and training.

Essential Functions:

  • Prepare and manage complex payroll entries and assist with the bi-weekly and monthly payroll processing.
  • Ensure accurate and timely processing of garnishments and maintain effective communication with legal counsel regarding garnishment procedures.
  • Handle payroll entries for bi-weekly and monthly cycles, and assist with quarter-end, year-end processes, and W-2 distribution.
  • Train team members on new or updated payroll procedures and policies.
  • Identify and propose process improvements and define standards for new payroll procedures.
  • Approve and release manual off-cycle check payments.
  • Escalate potential service issues to the Payroll Director.
  • Provide backup support for Payroll Specialists during high-volume periods or vacations.
  • Manage and execute test scripts for HRIS and ensure effective processing of test payrolls.
  • Maintain up-to-date knowledge of payroll regulations and benefits to address employee inquiries regarding payroll deductions.
  • Research and compile data for annual unclaimed property reports related to outstanding checks.
  • Maintain expertise in payroll and timekeeping systems, including PeopleSoft and Kronos.
  • Collaborate with Human Resources and Information Services to resolve payroll-related issues.
  • Adhere to attendance policies and comply with relevant regulations and standards.

Other Related Functions:

  • Perform additional duties as needed to support the payroll department.

Education/Training:

  • Associate degree in Accounting or Finance or equivalent relevant work experience in place of a degree.

Licensure/Certification:

  • Relevant certifications are preferred but not required.

Experience:

  • Four to eight years of payroll experience in a high-volume, multi-entity organization.
  • Proficiency with payroll systems such as PeopleSoft or similar.
  • Strong understanding of payroll cycles and related processes.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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