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**Payroll Operations Specialist**
2 months ago
We are seeking a highly skilled and experienced Payroll Operations Specialist to join our team at Vaco. As a key member of our payroll department, you will play a critical role in supporting and providing backup to our Payroll Supervisor.
Key Responsibilities- Payroll Processing: Prepare and manage complex payroll entries, ensuring accuracy and compliance in payroll processing.
- Garnishment Management: Ensure accurate and timely processing of garnishments and maintain effective communication with legal counsel regarding garnishment procedures.
- Payroll Cycle Management: Handle payroll entries for bi-weekly and monthly cycles, and assist with quarter-end, year-end processes, and W-2 distribution.
- Training and Development: Train team members on new or updated payroll procedures and policies.
- Process Improvement: Identify and propose process improvements and define standards for new payroll procedures.
- Manual Payments: Approve and release manual off-cycle check payments.
- Escalation: Escalate potential service issues to the Payroll Director.
- Backup Support: Provide backup support for Payroll Specialists during high-volume periods or vacations.
- Test Script Management: Manage and execute test scripts for HRIS and ensure effective processing of test payrolls.
- Regulatory Compliance: Maintain up-to-date knowledge of payroll regulations and benefits to address employee inquiries regarding payroll deductions.
- Unclaimed Property Reports: Research and compile data for annual unclaimed property reports related to outstanding checks.
- System Expertise: Maintain expertise in payroll and timekeeping systems, including PeopleSoft and Kronos.
- Collaboration: Collaborate with Human Resources and Information Services to resolve payroll-related issues.
- Attendance and Compliance: Adhere to attendance policies and comply with relevant regulations and standards.
- Education: Associate degree in Accounting or Finance or equivalent relevant work experience in place of a degree.
- Certifications: Relevant certifications are preferred but not required.
- Experience: Four to eight years of payroll experience in a high-volume, multi-entity organization.
- Payroll Systems: Proficiency with payroll systems such as PeopleSoft or similar.
- Payroll Cycles: Strong understanding of payroll cycles and related processes.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.
