Accounts Payable Specialist

1 week ago

Pasadena, United States Vaco Full time

Job Summary:
Vaco is seeking a detail-oriented and motivated Accounts Payable Specialist with experience in Concur, journal entries, and advanced Excel skills. The ideal candidate will be responsible for managing the company’s accounts payable process, ensuring accurate and timely payments, and maintaining financial records. This role requires excellent organizational skills, a high level of accuracy, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

  • Process and code a high volume of vendor invoices, including 3-way matching, ensuring accuracy and timely payments
  • Use Concur to manage and process employee expense reports, ensuring compliance with company policies
  • Perform monthly and quarterly journal entries, including accruals and reclassifications, to ensure accurate financial reporting
  • Reconcile accounts payable ledger to ensure that all payments are accounted for and posted properly
  • Prepare and process payment runs (checks, ACH, wire transfers) and resolve any payment discrepancies
  • Maintain vendor files, including setting up new vendors, W-9 collection, and ensuring proper documentation for compliance
  • Generate accounts payable reports and assist with month-end closing processes
  • Collaborate with the finance team to ensure accurate and timely recording of all AP transactions
  • Assist with audits by providing documentation and explanations related to accounts payable
  • Identify and implement process improvements to increase the efficiency and accuracy of the AP process
  • Ensure compliance with internal controls and accounting policies

Qualifications:

  • 2+ years of experience in accounts payable, with hands-on experience in Concur
  • Experience with journal entries and general ledger reconciliations
  • Proficiency in Microsoft Excel, including advanced functions such as pivot tables, VLOOKUP, and data analysis
  • Strong attention to detail and accuracy in processing financial data
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and vendors
  • Ability to work independently and manage multiple tasks in a fast-paced environment

Preferred Skills:

  • Experience with ERP systems and other accounting software
  • Strong analytical skills with a process improvement mindset
  • Knowledge of GAAP and internal controls for accounts payable processes

Hybrid 2 days a week 

Benefits:

  • Health, dental, and vision insurance
  • 401(k) matching program
  • Paid time off and holidays
  • Opportunities for career advancement

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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