Accounts Payable Assistant
4 weeks ago
Key Responsibilities:
The Accounts Payable Assistant will be responsible for the daily processing of Accounts Payable activity for the City of Pasadena.
Supporting internal departments, the incumbent will maintain payables accuracy, limit exposure, strengthen accounting compliance requirements, and streamline processes.
Working collaboratively with a team of hard-working Controller's personnel, the goal is to continuously facilitate communication between staff and departments.
The ideal candidate will share the City's values of safety, purposeful innovation, and service above all.
Essential Duties:
- Control expenses through the receiving, verifying, processing, and invoice reconciliation process.
- Ensure vendors are paid in a timely fashion and monitor discount opportunities.
- Review invoices to ensure sales tax, late fees, and penalties are not applied.
- Review and close Purchase Orders as required.
- Reconcile vendor statements.
- Maintain accounts payable controls by verifying vendor federal ID numbers, scheduling, and preparing checks.
- Resolve payment discrepancies and documentation, and ensure credit is received and applied for outstanding credit memos.
- Verify authorized approvals, correct account coding, and cost centers are charged, and appropriate documentation is attached to all invoices.
- Review lowest organization accounts to ensure departments have funds prior to processing invoices.
- Review internal employee reimbursements to ensure they meet City guidelines.
- Transfer knowledge to other departments by interpreting and enforcing accounts payable policy as determined by senior management.
- Ensure all applicable payments are entered prior to monthly and fiscal year-end deadlines.
Requirements:
- 3+ years of full-cycle AP experience.
- Experience in a high-volume Accounts Payable environment.
- Excellent attention to detail.
- Strong organizational skills.
- Effective communication skills.
- Ability to consistently meet all deadlines.
- Must have strong work ethics.
Preferred: Associates degree or 5+ years of Accounts Payable experience; Bilingual (English/Spanish).
-
Accounts Payable Specialist
3 weeks ago
Pasadena, Texas, United States City of Pasadena Full timeJob SummaryWe are seeking an experienced Accounts Payable Specialist to join our team in Pasadena. As a key member of our financial operations, you will be responsible for processing daily accounts payable activity, supporting internal departments for accuracy, and maintaining accounting compliance.In this role, you will:Verify and process invoices for...
-
Accounts Payable Financial Manager
3 weeks ago
Pasadena, Texas, United States Randstad North America, Inc. Full timeOverview">The Accounts Payable Specialist plays a vital role in Randstad North America, Inc.'s financial operations, ensuring timely and accurate payment processing. This position demands attention to detail, organizational skills, and the ability to maintain efficient AP functions.">Estimated Salary Range: $65,000 - $85,000 per annum, depending on...
-
Administrative Assistant
2 weeks ago
Pasadena, Texas, United States Unisco Full timeJob DescriptionWe are seeking an experienced Administrative Assistant - Accounting and Records to join our team at Unisco. In this role, you will provide administrative support to our accounting department, perform various accounting and administrative tasks, and maintain accurate and up-to-date financial records.Key Responsibilities:Administrative...
-
Accounting Operations Coordinator
2 weeks ago
Pasadena, Texas, United States Branch 46 Full timeOverviewBranch 46 is seeking a skilled Route Settlement Clerk to join our team. This role will be responsible for preparing and examining financial records, ensuring accuracy and efficiency in our accounting processes.Key Responsibilities:Financial Record-Keeping: Maintain accurate and up-to-date financial records, including accounts payable, accounts...
-
Pasadena, Texas, United States Unisco Full timeAbout the RoleWe are looking for a skilled Financial Data Entry Clerk with Accounting Expertise to join our team at Unisco. As a key member of our accounting department, you will be responsible for performing various accounting and administrative tasks to ensure accurate and timely financial reporting.Responsibilities:Data Entry:Accurately enter financial...
-
Senior Buyer Lead
3 weeks ago
Pasadena, Texas, United States Camin Cargo Control Inc. Full timeJob Overview: Camín Cargo Control Inc. is seeking a skilled Purchasing Team Lead to join our team. This role requires a unique blend of technical skills, business acumen, and interpersonal abilities. As a key member of our procurement team, you will be responsible for creating and processing purchase orders, managing vendor relationships, and ensuring...
-
Timekeeping Specialist
2 weeks ago
Pasadena, Texas, United States Austin Industries Full timeAbout the RoleThe successful candidate will have experience with Microsoft Word, Excel, Access, and Outlook. Strong communication and time management skills are essential for this position.Key Responsibilities:Prepare weekly payroll and verify time reports to ensure accuracy.Administer and prepare controls for payroll, payables, and receivables...
-
Account Manager
2 weeks ago
Pasadena, Texas, United States Sulzer USA Inc. Full timeJob DescriptionSulzer USA Inc. is a leading provider of innovative solutions for the pump industry.We are seeking a skilled Sales Representative to join our Services_AME team in the United States.Main Responsibilities:Develop and execute sales strategies to meet or exceed sales targetsCollaborate with cross-functional teams to deliver value-added solutions...
-
CDL Training Assistant
2 weeks ago
Pasadena, Texas, United States Silver Eagle Distributors Houston LLC Full timeAbout the RoleWe are currently seeking a skilled Route Assistant to join our team at Silver Eagle Distributors Houston LLC. As a key member of our distribution team, you will play a vital role in ensuring the timely delivery of beer and package products to our valued customers.Key ResponsibilitiesThe successful candidate will be responsible for assisting our...
-
Retail Account Services Manager
2 weeks ago
Pasadena, Texas, United States Vantage Sales & Lease Full timeAbout the JobVantage Sales & Lease is seeking a bilingual Delivery/Account Manager to join our team in Pasadena/Houston area.As a key member of our team, you will be responsible for:Ensuring timely deliveries and resolving any issues that may arise.Maintaining weekly and monthly company guidelines to ensure smooth operations.Assisting customers with product...
-
Project Support Specialist
2 weeks ago
Pasadena, Texas, United States PURIS Corporation, LLC Full timePURIS Corporation, LLC is seeking a skilled Project Support Specialist to join their team. In this role, you will provide administrative support to ensure the successful execution of projects and develop processes to improve efficiency.About PURIS:PURIS operates across North America as the largest independent trenchless rehabilitation provider with 900+...
-
Administrative Assistant
3 weeks ago
Pasadena, Texas, United States BHI Energy Full timeJob Description: BHI Energy is seeking a highly skilled administrative assistant to manage the day-to-day office operations. The successful candidate will have excellent organizational skills and be able to work independently as part of a financial team.Responsibilities:Managing all administrative tasks, including answering telephones and distributing...
-
Financial Aid Reconciliation Manager
2 weeks ago
Pasadena, Texas, United States San Jacinto College Full timeAbout the Role:We are seeking an experienced accounting professional to join our team as an Accounting Assistant, Billing and Auxiliary. In this role, you will be responsible for performing various accounting tasks, including billing and reconciliation, as well as assisting with financial aid operations.
-
Financial Management Professional
2 weeks ago
Pasadena, Texas, United States Creative Financial Staffing Full timeJob Summary We are seeking a highly skilled Senior Accountant to join our team at Creative Financial Staffing. As a key member of our accounting department, you will be responsible for managing and overseeing cost of goods sold (COGS) and inventory accounts, ensuring accuracy and alignment with financial objectives. About the Role The Senior Accountant will...
-
Route Delivery Specialist
2 weeks ago
Pasadena, Texas, United States Silver Eagle Distributors Houston LLC Full timeAbout the RoleAre you looking to start a rewarding career in logistics? As a Route Assistant with Silver Eagle Distributors Houston LLC, you will gain valuable industry knowledge while working alongside our experienced drivers. This role provides comprehensive training to obtain a Class A CDL license, setting you on an impressive career path that can lead to...
-
Corporate Financial Analyst
2 weeks ago
Pasadena, Texas, United States T&T Companies Full timeKey ResponsibilitiesAs a Senior Staff Accountant, your key responsibilities will include:Preparing complete accounting cycles, including opening and closing processes for multiple companiesReconciling inter-company balances, credit cards, and bank accounts to the general ledgerData entry and cost coding for various companies, departments, and projectsGeneral...
-
Route Delivery Specialist
2 weeks ago
Pasadena, Texas, United States Silver Eagle Distributors Houston LLC Full timeSilver Eagle Distributors Houston LLC is seeking a highly motivated Route Delivery Specialist to join our team. This is an exciting opportunity for individuals looking to start their career in the logistics and distribution industry. As a Route Delivery Specialist, you will be responsible for assisting drivers in delivering beer and beverage products to...
-
Administrative Support Specialist
3 weeks ago
Pasadena, Texas, United States AccuTRANS Inc. Full timeJob SummaryWe are currently hiring for an administrative position in the Pasadena, TX area. The ideal candidate will possess excellent verbal and written communication skills, as well as proficiency in Microsoft Office. Responsibilities may include accounting, compliance, employee relations, and general office support duties.Key Job Responsibilities:To be...
-
Front Desk Ambassador
2 weeks ago
Pasadena, Texas, United States Planet Fitness Full timeAbout the PositionWe're seeking a Front Desk Ambassador to join our team at Planet Fitness. As a Front Desk Ambassador, you'll be the first point of contact for our members and guests, setting the tone for their experience at our fitness center.Key Responsibilities:Provide exceptional customer service to members and guests.Answer phones, check members into...
-
Flexographic Press Operator
1 month ago
Pasadena, Texas, United States All American Label and Packaging Full timeAll American Label and Packaging Overview">We produce top-quality products for demanding customers.Our company has five plant locations in California, Ohio, and Texas.About the JobWe are looking for an experienced Flexographic Press Operator who can maintain high-quality production and meet customer deadlines.Key ResponsibilitiesOperating complex flexo...