Field Administrative Supervisor

2 weeks ago

San Jose, United States Cupertino Electric, Inc. Full time
Posting Title: Field Administrative SupervisorReports To: Field Administrative ManagerLocation: San Jose, CaliforniaSalary Range: $85,000 to $95,000Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.WHO WE AREFor nearly 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.THE PRODUCTION TEAM This team manages all union and office field employees, coordinating between the IBEW and job sites as needs vary and change.ABOUT THE ROLEThe Field Administrative Supervisor at Cupertino Electric, Inc. reports directly to the Field Administrative Manager and collaborates closely with Field Leadership to oversee field administrative functions across multiple project sites. This role is instrumental in supporting the consistency and efficiency of processes related to onboarding, payroll support, resource tracking, and site administration. Working under the guidance of the Field Administration Manager, the Field Administrative Supervisor implements best practices, monitors team productivity, and ensures alignment with Cupertino Electric's standards. This position is well-suited for a detail-oriented leader with proven organizational skills and the ability to effectively guide and support teams in a dynamic construction environment. Regular travel to project sites is required to provide hands-on support and drive alignment across locations.Team Support & Supervision:
  • Assist the Field Administration Manager in overseeing Field Admins and Field Operations Coordinators, ensuring that tasks are executed consistently and in alignment with Cupertino Electric's standards.
  • Provide day-to-day guidance to field administrative staff, ensuring they adhere to standardized procedures for accuracy and compliance.
  • Monitor and support team productivity by providing feedback, addressing performance issues, and coordinating with the Field Administration Manager to identify training needs.
Onboarding & Workforce Compliance Coordination:
  • Coordinate new hire onboarding processes in partnership with site-level teams, ensuring compliance with I-9 and orientation requirements.
  • Support the implementation of consistent onboarding processes across all project sites, assisting in site orientations, badging, and workforce integration.
Payroll and Resource Tracking Support:
  • Assist with overseeing payroll submission and reporting processes by ensuring adherence to established workflows and reviewing for accuracy.
  • Facilitate the tracking of workforce resources, including attendance verification, dispatch requests, and personnel updates, under the direction of the Field Administration Manager.
Field Site Administrative Process Oversight:
  • Support field teams in maintaining daily reporting, ensuring reports are submitted accurately and on time to project stakeholders.
  • Oversee requests for IT support and supplies, ensuring field staff receive timely assistance and resources.
  • Ensure that safety training records and compliance documentation are accurately maintained at each site.
Process Alignment & Best Practice Support:
  • Regularly evaluate administrative processes in coordination with the Field Administration Manager to identify areas for improvement.
  • Implement best practices established by the Field Administration Manager, ensuring alignment with company standards across all sites.
  • Participate in periodic audits to verify compliance with Cupertino Electric's administrative standards and recommend adjustments as necessary.
Site Engagement & Communication:
  • Travel as needed to project sites to support administrative functions, address site-specific needs, and gather feedback from field teams.
  • Act as a liaison between field administrative teams and the Field Administration Manager to ensure consistent communication and alignment on processes and goals.
Scope: Receives predetermined work assignments that are subject to a moderate level of control and review. Directs subordinates to complete assignments using established guidelines, procedures and policies.Complexity: Works on issues of limited scope. Follows established practices and procedures in analyzing situations or data from which answers can be readily obtained. Monitors daily operations of a unit or sub-unit. Requires full knowledge of own area of functional responsibility.Discretion: Erroneous decisions or failure to achieve results may cause delays in schedules.Interaction: Interacts daily with subordinates and/or functional peer groups. Interaction normally involves exchange or presentation of factual information.Supervision: Provides immediate supervision to a unit or group of employees, assigning tasks, checking work at frequent intervals, and maintaining schedules. A portion of time is normally spent performing individual tasks related to the unit or sub-unit. Generally supervises semi-skilled employees (e.g., assemblers, operators, clerical).ABOUT YOU
  • Exceptional organizational and team supervision skills, with the ability to provide clear guidance and support to administrative staff.
  • Proficiency in administrative processes related to onboarding, payroll, and resource tracking within a project-based environment.
  • Proficiency in Microsoft Office applications, particularly in Excel and Outlook.
  • Ability to identify opportunities for process improvements and ensure adherence to best practices.
  • Familiarity with construction site operations, safety protocols, and union workforce onboarding is preferred.
  • Excellent attention to detail, time management, and communication skills.
MINIMUM QUALIFICATIONSAny combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.Education: High School Diploma or GED required. Any college degree preferred. Licensure/Certifications:None required.Experience: Three (3) years of experience in an administrative operations role within the construction industry.Travel Requirements: Ability to travel as needed across the U.S. to project sites. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.#LI-JT1PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here.CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at ceijobs@cei.com or 1-(877)-747-4CEI.PDN-9d7df280-c070-4020-b0f0-64544d4510e4

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