Administrative Supervisor

2 months ago

San Francisco, United States Private Company Full time

Job Title: Administrative Supervisor

Location: On-site - San Francisco, CA


Currently seeking an experienced, highly motivated, and organized Administrative Supervisor to join our client, a prestigious global law firm renowned for its innovative legal solutions in their San Francisco office. This exciting opportunity offers the chance to oversee critical office operations while supporting the firm’s commitment to delivering exceptional legal services


As the Administrative Supervisor, you will play a key role in managing the day-to-day operations of the firm's multiple offices across California, including San Francisco, Palo Alto, Orange County, and San Diego. Under the guidance of the Senior Administrative Manager, you will be responsible for ensuring seamless administrative functions and driving firmwide initiatives at the local level.


This is an excellent opportunity for a skilled leader looking to make an impact in a fast-paced, international law firm setting You will be part of a collaborative environment that fosters professional growth and development. The firm offers a competitive compensation package with performance-based bonuses, opportunities for career growth, and the chance to work with some of the world’s leading professionals in the legal industry.


Key Responsibilities:


  • Supervise and guide the daily workflow, resource allocation, and priorities for office functions in multiple locations.
  • Oversee administrative operations for local departments, including Client Service Specialists, Office Services, Records, Facilities, and Reception.
  • Implement and execute firmwide initiatives, projects, programs, and events (e.g., office moves, security, and resource management activities).
  • Plan and coordinate office events, ensuring smooth execution from start to finish.
  • Participate in the hiring, onboarding, and integration of administrative staff, including conducting interviews and managing orientation schedules.
  • Act as a liaison between internal departments and external vendors, maintaining strong professional relationships.
  • Maintain administrative files, spreadsheets, and databases; generate reports and presentations as required.
  • Assist with office moves, staffing changes, and budget management.
  • Provide support for special projects and other assigned duties as needed.
  • Collaborate with teams to support the success of associates and staff, both locally and firmwide.


Required Skills & Expertise:


  • Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • In-depth knowledge of office administration, facilities, records management, and reception procedures (legal environment experience preferred).
  • Strong organizational and multitasking skills with the ability to manage multiple projects and deadlines.
  • Ability to handle confidential information with discretion and professionalism.
  • Excellent communication and interpersonal skills to effectively collaborate with staff and vendors.


Qualifications:


  • Bachelor’s degree preferred.
  • Minimum of 4 years of supervisory experience (preferred).
  • At least 6 years of experience in a legal environment (required).


If you are ready to take your administrative leadership career to the next level and thrive in a challenging, fast-paced legal environment, we encourage you to apply today

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