Senior Administrative Assistant

1 month ago

Bloomington, United States Gallagher Full time
Introduction

Discover a world of endless possibilities at Gallagher Benefit Services, where you'll have the power to shape the future of workplaces across industries. As a member of our team, you become the driving force behind positive change, helping clients build environments where employees thrive. Embrace the opportunity to impact lives, unlock potential, and create a legacy of remarkable transformation.

We believe that every candidate brings something special to the table, including you So, even if you feel that you're close but not an exact match, we encourage you to apply.

Overview

The Senior Administrative Assistant provides administrative and secretarial support for a department or group of individuals. The Administrative Assistant will support actuarial and administrative services working directly with all members of the actuarial and administrative teams. Responsibilities will include assisting with the processes required to manage the group, aiding business development efforts, and providing general administrative support that delivers efficient client service and supports revenue growth.

The role requires efficient project and task management and solid communication skills. Given the role dynamics, being able to manage multiple tasks and responsibilities is key to success. This role also requires innovative thinking and proactiveness to relieve these duties from the actuarial and administrative staff so they can focus on their other responsibilities.

How you'll make an impact

  • Responsibilities may include, but are not limited to: daily scanning and mailing, invoice preparation, expense management and payment, reviewing and finalizing client deliverables (emails, Word, Adobe, PowerPoint),
  • coordinating meetings, managing and ordering supplies and equipment, and other in-office administrative tasks
  • While this position coordinates and executes administrative tasks, a large portion of time is spent performing secretarial duties
  • This position is 100% in the office, as many of the daily responsibilities require access to daily mail and office equipment

Additional Considerations:

Client Service - Assisting the team with client work efforts:
  • Supporting the administration call centers with administrative tasks including procedures, projects, scanning and mailing
  • Collecting mail daily from USPS (around 1 mile from office) during work hours
  • Efficiently organizing all documents
  • Typing and proofing documents with a very high level of accuracy and efficiency
  • Preparing and tracking Consulting Service agreements and invoicing for each client
  • Ensuring a consistent, professional appearance of all products
  • Offering creative ideas and skills to improve appearance of presentations
  • Performing clerical duties such as report/presentation binding and mailing

Supporting Management - Assisting in the group's management operations including:
  • Preparing client invoices and billing throughout each month
  • Handling the payment of team and individual expenses (vendor supplies, software, etc.)
  • Assisting with internal office needs such as scheduling and preparing for internal meetings; maintaining Employee bios, work anniversaries and emergency contact lists; maintaining an organized file system; and setting up internal meetings (audio/visual)
  • Handling travel arrangements and expense reports
  • Assisting with new-hire onboarding
  • Planning employee events, making meal reservations, and ordering food for group team events
  • Providing as backup to the office doorbell on an as-needed basis
  • Offering general support to improve business efficiencies

About You

Required:
  • High school diploma and 5 years of related experience required.
  • Incumbents in this position possess excellent organizational skills and can handle multiple tasks, simultaneously.
  • Proficiency in Microsoft Office (Word, Excel and Outlook, PowerPoint, Adobe) is required.


Behaviors:
  • Incumbents in this position possess excellent organizational skills and can handle multiple tasks simultaneously.
  • Need to possess strong verbal and written communication skills.

LI-TW2

Compensation and benefits

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you'll get, depending on your job level these benefits may improve:
  • Medical/dental/vision plans, which start from day one
  • Life and accident insurance
  • 401(K) and Roth options
  • Tax-advantaged accounts (HSA, FSA)
  • Educational expense reimbursement
  • Paid parental leave

Other benefits include:
  • Digital mental health services (Talkspace)
  • Flexible work hours (availability varies by office and job function)
  • Training programs
  • Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
  • Charitable matching gift program
  • And more...

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements

Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as "protected characteristics") by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

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