Administrative Assistant

1 week ago


Bloomington, United States Pro-Fab Construction, Inc. Full time
Job DescriptionJob Description

Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled work orders for truck drivers
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

  • Proven experience as an Administrative Assistant or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like computers, printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus


  • Bloomington, United States CJT Lawncare Full time

    Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant. In this role, you will be responsible for providing excellent customer service, managing administrative tasks, and ensuring the smooth operation of our office. This would be a great role for college students or anyone who...


  • Bloomington, United States Like Law Group Full time

    Job DescriptionJob DescriptionAt Like Law Group LLC, we help our clients plan for and protect the two most important things in their lives: the people they love and the assets they have. We work with individuals, families, and businesses to form strong partnerships to effectively represent them and their unique needs and provide them peace of mind. We focus...

  • Legal Administrative Assistant

    Found in: Talent US C2 - 1 week ago


    Bloomington, United States Frauenshuh Hospitality Full time

    NOTE: This position is on-site at our office in Bloomington, MN.Who we are:Fourteen Foods is the largest Dairy Queen franchisee, with nearly 250 restaurants in 13 states, and we’re growing! We are faith-based with a Mission of “Shepherding world-class restaurants that celebrate our commitment to faith, people and community.” Our headquarters is in...


  • Bloomington, United States AVA Counsulting Full time

    **Job Title: Technician** **Duration: 12+ Months Contract on W2** **Location: Georgetown, KY** **Description**: **Essential Functions**: Majority of time will be spent processing outgoing mail for claims department. **Required Qualifications**: High school diploma or GED. Detail Orientated Works Well Independently Position requires being able to be on...

  • Contracts Administrator

    Found in: beBee jobs US - 2 weeks ago


    Bloomington, Illinois, United States Falcon IT & Staffing Solutions Full time

    Perform general Contract/Subcontract administration to include both Federal and Commercial contracts (cradle-to-grave contracting).Initiate, negotiate, and maintain new agreements (including but not limited to NDAs, TAs, Subcontracts, and Purchase Orders).Issue, negotiate, administer, and coordinate additions, deletions, or modifications to...


  • Bloomington, United States Prairie Material Full time

    Job DescriptionJob DescriptionSummary: Assists with the day to day office administrationKey Responsibilities:Order Taking Enter orders into Command Dispatch SystemReceives, sorts and interprets documents and data for entry into system (Good Receipts and Delivery Tickets)Prepares COD's for deposit and balances COD reportCommunicates with customers invoice...


  • Bloomington, United States Arcadia Care Bloomington Full time

    Arcadia Care Bloomington - LICENSED NURSING HOME ADMINISTRATOR SUMMARY: The Administrator directs the day to day functions of the facility in accordance with current federal and local standards, guidelines, and regulations that govern nursing facilities to assure that the highest degree of quality care can be provided to our residents at all times. ESSENTIAL...


  • Bloomington, United States Universal Health Services Full time

    Responsibilities POSITION SUMMARY The Executive Assistant is responsible for providing administrative support for the Administration Department staff, including performing clerical duties, attending departmental and clinical meetings, coordinating medical staff activities, credentialing, maintaining medical staff files and providing support relating to...


  • Bloomington, United States Megaputer Intelligence Full time

    Megaputer Intelligence is a growing provider of data and text mining tools and solutions. Our PolyAnalyst data analysis platform, used by numerous Fortune 100 companies, offers a comprehensive and integrated Analytics/BI environment. The platform features a broad selection of cutting-edge NLP and predictive modeling engines We are seeking a Network and...


  • Bloomington, United States SkyWater Federal Full time

    As the Property Administrator, you will contribute to a fast-paced innovative team with responsibility to ensure Government, Customer, and SkyWater Federal owned property is efficiently managed and in compliance with SkyWater Federal businesses processes, contract requirements, regulations, and sound business practices. Responsibilities: Manages a compliance...

  • Office Assistant

    2 hours ago


    Bloomington, United States ESPO Corporation Full time

    Job Title: Office Assistant Location: Bloomington MN Job type and Duration: Contract to Hire   Our client, a global Architecture and Design Firm, is looking to hire an Office Assistant to join their team in Bloomington, MN. The Office Assistant is responsible for providing administrative support to the office location to ensure continuity of daily office...


  • Bloomington, United States Mainstream Fiber Networks Full time

    Job DescriptionJob DescriptionSPANS Program Administrator |Mainstream Fiber **This position will be based out of Nashville, IN**About Mainstream Fiber:At Mainstream Fiber Networks, we’re more than just a fiber optic internet company: we’re a Hoosier based team dedicated to propelling the digital revolution forward, and we believe that investing in our...


  • Bloomington, United States Archdiocese of Indianapolis Full time

    Job DescriptionJob DescriptionSt. Charles Catholic School is seeking multiple full-time, faith-filled Instructional Assistants to work with elementary classroom teachers to support student needs for the 2024-25 school year. Instructional assistants support students in the general education classrooms throughout the building. The assistants will be...


  • Bloomington, United States Chestnut Health Systems Full time

    Overview We are seeking a dynamic and motivated individual to join our team as a Marketing and Communications Assistant. This role will play a crucial part in supporting our marketing and communications efforts, contributing to the development and implementation of strategies to enhance our brand visibility and engagement with our target audience. The ideal...


  • Bloomington, United States OSF Healthcare Full time

    Overview Sign-On Bonus Eligible! $2.000 for external candidates and internal new graduates Starting pay for this position is $17.60/hour. POSITION SUMMARY: Medical Office Assistants perform clinical and administrative duties consistent with Medical Assistant program education, training and experience. Works in both the clinical and front office...

  • Medical Assistant

    1 week ago


    Bloomington, United States Community Health Systems, Inc. Full time

    Job DescriptionJob DescriptionPrepare patients for clinic office visits by ensuring chart readiness and draping patients prior to the Provider entering the exam room. Under the supervision of providers, the Medical Assistant will collect specimens and prepare them laboratory, run EKG, perform diagnostic tests, and give oral medications and injections as...

  • Assistant Kitchen Manager

    Found in: Appcast US C2 - 1 week ago


    Bloomington, United States Cunningham Restaurant Group Full time

    Our Sous Chefs / Assistant Kitchen Managers operate in an integral role in the kitchen following the outlines, specifications, and guidelines. Sous Chefs play a critical role in employing their culinary and managerial skills to enhance the guest experience. Other important qualities include: 1) Respect for guests and one’s team; 2) Strong communication...

  • Assistant Kitchen Manager

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago


    Bloomington, United States Cunningham Restaurant Group Full time

    Our Sous Chefs / Assistant Kitchen Managers operate in an integral role in the kitchen following the outlines, specifications, and guidelines. Sous Chefs play a critical role in employing their culinary and managerial skills to enhance the guest experience. Other important qualities include: 1) Respect for guests and one’s team; 2) Strong communication...

  • Alternate Facility Security Officer

    Found in: Dice One Red US C2 - 1 week ago


    Bloomington, United States SkyWater Federal Full time

    SkyWater is searching for an Alternate Facility Security Officer (AFSO) to assist the FSO in development, implementation, and maintenance of security procedures. Will be crucial in SkyWater’s ability to procure and maintain relationships with customers within various industries including the U.S Government. If you're looking to grow and contribute, this...


  • Bloomington, United States Stratford Search Group LLC Full time

    Nursing Home Administrator - Bloomington, IN Area We are conducting a search for an NHA ito serve a nursing home near Bloomington, IN that is in need of solid leadership for a manageably sized smaller faciity, supported by an experienced and helpful Regional Operations and Clinical team. PLEASE NOTE: Compensation is very generous, and is well into the six...