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Project Specialist-Administrative

2 months ago

Alhambra CA, United States Keck School of Medicine Full time

The Department of Family Medicine of the Keck School of Medicine of USC provides care for every member of the family, across generations and over lifetimes. We aim to enhance the quality of life for underserved and vulnerable patients while educating future generations of highly skilled, compassionate primary care specialists. Our goal is to combine education, patient advocacy, and evidence-based research to advance family medicine and geriatrics.


The Project Specialist-Administrative position for the CA Street Medicine Collaborative will provide essential administrative and quality assurance support to ensure the smooth operation of the collaborative’s initiatives aimed at building community and solving problems facing street medicine in CA. The CA Street Medicine Collaborative is the state body for street medicine comprised of over 130 member organizations charged with taking street medicine into mainstream healthcare while maintaining its values and philosophy. Responsibilities include managing communications, scheduling meetings, assisting in data collection, report preparation, executive calendaring, financial reconciliations and maintaining up-to-date information to facilitate effective collaboration among department staff and external stakeholders.

This is a full-time, in-person position at the Alhambra, CA campus with a possibility for a hybrid schedule, based on division needs.

Duties include, but are not limited to:

  • Assists in the administration and coordination of a variety of research and/or administrative projects and provides quality control. Assists in developing and implementing project goals and strategies. Assists with short and long term planning and design of project direction and objectives. Provides assistance to management with administrative functions such as planning, organizing,coordinating, scheduling and implementing project activities to meet objectives. Participates in writing of reports or other documentation of project status and/or administrative activities or project results. Oversees administrative project staff as assigned.
  • Calendaring and financial reconciliations for Director of CA Street Medicine Collaborative and USC Street Medicine Program Director.
  • Assists in the planning of data collection. Recommends methods and procedures for data acquisition, management and quality control. Recommends statistical techniques for data analysis as needed. Generates graphs, charts, or tables to present analysis results and provides interpretation. Prepares reports, correspondence, other materials and analysis according to project schedules or on an ad hoc basis, or instructs others to do so.
  • Interfaces with faculty and/or staff and external contacts necessary to complete project assignments or for information exchange. Resolves problems or questions referred by project staff or administrators.
  • Creates status reports on project plans, progress and results of activities. Coordinates publication production and/or dissemination in order to meet deadlines.
  • Researches, gathers, organizes and summarizes data for project and/or administrative reports and/or activities. Analyzes data, presents results and makes recommendations on presentations of project and/or administrative reports.
    • Evaluates effectiveness of project direction, schedules, activities, etc. Recommends and implements project activities and/or modifications of project activities and/or schedules as necessary to ensure achievement of project goals and objectives.
    • Conducts quality assurance reviews of assigned projects. Instructs project personnel on quality assurance procedures and answers questions regarding data collection, management and analysis methods. Monitors problem areas and submits regular reports with recommendations. Takes necessary steps to address issues and resolve problems.
    • Assists in developing and updating department policies and procedures and/or project procedures and coordinating implementation. Communicates and/or documents. Develops forms, flow charts and system requirements.
    • Develops and maintains electronic databases and/or other records for reporting purposes. Enters and/or verifies database transactions as necessary. Provides technical support and design enhancements.
    • Arranges and attends meetings, seminars, symposia and other events related to project efforts. Makes presentations, as needed. Establishes and maintains an active network of professional contacts.

      Please include resume and cover letter with application.


      EXPERIENCE AND QUALIFICATIONS

      Minimum Education: Bachelor’s degree, Combined education/experience as substitute for minimum

      Minimum Experience: 2 years of applicable project or administrative experience.

      Preferred Education: Master’s degree

      Preferred Experience: 3 years of applicable project or administrative experience.


      The hourly rate range for this position is $29.44 - $33.33. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
      Minimum Education: Bachelor's Degree Combined experience/education as substitute for minimum education Minimum Experience: 2 Years Minimum Field of Expertise: Directly related project or administrative experience.