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Administrative Assistant

1 month ago

Memphis, United States Heal Memphis Full time

Benefits:

Flexible schedule

Free food & snacks

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. The position of Administrative Assistance reports directly to the Executive Director. This position is primarily responsible for ensuring a welcoming and professional environment for all staff, guests, and visitors. The position will be responsible for keeping with the Mission of Heal 901 to “Cultivating the Minds of Young Leaders” by executing administrative, clerical, and logistical assistance by answering telephone, assisting with scheduling, greeting guests and visitors, completing and compiling data for appropriate reports, coordination of activities, creating spreadsheets, presentations, maintain files and their confidentiality. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Assist with maintaining the calendar of the Executive Director.

Act as point of contact between Executive Director and guests, visitors and other external and internal clients.

Assist in preparation of memos, letters, and other correspondence; create spreadsheet and other presentations.

Complete and verify the accuracy of documents and forms for processing.

Utilize exceptional customer service while receiving and responding to telephone calls, taking messages and routing correspondence.

Use independent discretion in addressing issues, complaints or concerns and determining the best course of action to ensure timely and proper address of the situation.

Handle requests and queries appropriately using appropriate discretion and professional protocols

Assist with special events and events planning.

Arrange meeting and appointments; provide reminders of upcoming events, travel itineraries and meetings; ensures schedules are adhered to.

Assist with the development and maintenance of an efficient documentation and filing system.

Maintain office supplies and ensures all required materials are readily available; manage and sort mail, greet visitors, and create a welcoming environment for all.

Other duties as assigned

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects