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Administrative Assistant

3 months ago

Memphis, United States Heal Memphis Full time
Job DescriptionJob DescriptionBenefits:
  • Flexible schedule
  • Free food & snacks

Benefits/Perks
  • Competitive Compensation
  • Paid Time Off
  • Career Growth Opportunities
Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. The position of Administrative Assistance reports directly to the Executive Director. This position is primarily responsible for ensuring a welcoming and professional environment for all staff, guests, and visitors. The position will be responsible for keeping with the Mission of Heal 901 to Cultivating the Minds of Young
Leaders by executing administrative, clerical, and logistical assistance by answering telephone, assisting with
scheduling, greeting guests and visitors, completing and compiling data for appropriate reports, coordination
of activities, creating spreadsheets, presentations, maintain files and their confidentiality. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities
  • Assist with maintaining the calendar of the Executive Director.
  • Act as point of contact between Executive Director and guests, visitors and other external and internal
    clients.
  • Assist in preparation of memos, letters, and other correspondence; create spreadsheet and other
    presentations.
  • Complete and verify the accuracy of documents and forms for processing.
  • Utilize exceptional customer service while receiving and responding to telephone calls, taking
    messages and routing correspondence.
  • Use independent discretion in addressing issues, complaints or concerns and determining the best
    course of action to ensure timely and proper address of the situation.
  • Handle requests and queries appropriately using appropriate discretion and professional protocols
  • Assist with special events and events planning.
  • Arrange meeting and appointments; provide reminders of upcoming events, travel itineraries and
    meetings; ensures schedules are adhered to.
  • Assist with the development and maintenance of an efficient documentation and filing system.
  • Maintain office supplies and ensures all required materials are readily available; manage and sort mail,
    greet visitors, and create a welcoming environment for all.
  • Other duties as assigned

Qualifications
  • High school diploma/GED required, Associates degree or administrative training is preferred
  • Previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
  • Highly organized with excellent time management skills and the ability to prioritize projects