![Motlow State Community College](https://secure.icbdr.com/MediaManagement/X3/MJ96Y867NHW6467H8X3.jpg)
Administrative Assistant
4 weeks ago
Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.
We invite you to become a part of the Southwest Team
Title: Administrative Assistant - Marketing and Communications
Employee Classification: Clerical & Secretarial
Institution: Southwest Tennessee Community College
Department: Marketing and Communications
Campus Location: STCC - Macon Cove Campus
Job Summary
The Administrative Assistant is a full-time position that reports to the Associate Vice President of Strategic Marketing and Communications. The Administrative Assistant is responsible for providing personal secretarial services such as office administrative duties from general to complex critical duties. May oversee, coordinate the flow, or check the work of student workers, temporary employees and lower-level clerical employees. May operate a word processor, computer terminal, microcomputer or copy machine.
Tasks may include screening calls, managing calendars, making travel arrangements, preparing procurement documents and contracts, planning meetings and events, maintaining files, preparing minutes of meetings, editing various documents; and communicating with all levels of internal management and staff, students, community representatives and vendors.
Job Duties
Processes invoices and expense reports, including tracking departmental expenses.
Prepare presentations and draft correspondence, internal memorandums and email communication.
Coordinates the processing of consultant agreements with appropriate internal stakeholders.
Assists in planning and execution of department events.
Archives print and online news hits about the College.
Monitors community events calendars and activities.
Maintains efficient filing system. Works with other departments of the college to provide assistance.
Reads incoming mail and processes mail and other college forms for office staff; performs standard office duties as appropriate.
Makes arrangements and preparation for travel, conferences, appointments, special events or other activities and follow-up for the Communications, Marketing and Community Relations Department.
Composes routine and non-routine correspondence independently.
May perform other duties as assigned. Essential Edit Remove
Minimum Qualifications
High School Diploma or equivalent, plus three (3) years secretarial experience.
Five (5) or more years of clerical or secretarial experience.
Preferred Qualifications
Associate's Degree in Business Administration or equivalent experience as an Office Manager in an academic environment.
Knowledge, Skills, and Abilities
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Knowledge of modern office practices, procedures and equipment.
Skill in word processing.
Proficient in Microsoft Office and Windows OS.
Ability to use business English effectively.
Ability to calculate arithmetic accurately.
Ability to establish and maintain effective working relationships.
Ability to express ideas clearly and concisely.
Ability to manage office effectively.
Ability to take and transcribe dictation at a working rate of speed either by notes or machine.
Foreign Language proficiency (speak, comprehension, read).
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
Cover letter
Unofficial Transcripts
A summary of our benefits can be found below:
Incomplete applications will not be considered.
Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.
-
Administration Assistant
5 months ago
Memphis, Tennessee, United States FedEx Corporation Full timeWe are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks providing polite and professional assistance via phone mail and e-mail making reservations or travel arrangements and generally being a helpful and...
-
Administrative Assistant
1 month ago
Memphis, Tennessee, United States Heal Memphis Full timeBenefits:Flexible scheduleFree food & snacksBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. The position of Administrative Assistance reports directly to the Executive Director. This position is primarily responsible for ensuring a...
-
Administrative Assistant
2 months ago
Memphis, Tennessee, United States IFF Family of Companies Full timeRequisition ID : 503913 Job Description It's an exciting time to be part of the IFF family. We are a global leader in taste, scent and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. IFF is seeking a highly motivated individual to work with leadership and personnel located at the Memphis, TN...
-
Healthcare Administrative Assistant
1 week ago
Memphis, Tennessee, United States University Clinical Health Full timePosition OverviewHealthcare Administrative Assistant - University Clinical HealthUniversity Clinical Health (UCH) is in search of a dedicated Healthcare Administrative Assistant to support their esteemed team of medical professionals. The successful candidate will be tasked with a variety of clerical and patient-oriented responsibilities while upholding the...
-
Healthcare Administrative Assistant
1 week ago
Memphis, Tennessee, United States University Clinical Health Full timeJob Type: Full-time About Us: University Clinical Health (UCH) is a distinguished independent practice affiliated with the University of Tennessee Health Science Center, dedicated to delivering exceptional clinical services through a diverse network of over 175 healthcare professionals across 19 specialties. As a not-for-profit organization, UCH is...
-
Labor Relations Administrative Assistant
14 hours ago
Memphis, Tennessee, United States City of Memphis Tennessee Full timeJob Summary:We are seeking a highly skilled Human Resources Labor Specialist to join our team at the City of Memphis Tennessee. As a key member of our HR department, you will be responsible for providing administrative support and data maintenance duties, while also assisting in the administration of EEO/Labor Relations.Key Responsibilities:Perform advanced...
-
Legal Administrative Assistant
3 days ago
Memphis, Tennessee, United States Shelby County Full timePosition OverviewThe Legal Administrative Assistant operates under the guidance of a designated supervisor to execute clerical tasks that necessitate specialized knowledge of legal documentation and procedures. This role involves applying established guidelines, regulations, and protocols pertinent to legal operations within Shelby County's Public Defender...
-
Legal Administrative Assistant
3 days ago
Memphis, Tennessee, United States Shelby County Full timePosition OverviewThe Legal Administrative Assistant operates under the guidance of a designated supervisor to execute clerical tasks that necessitate specialized knowledge of legal documentation and procedures. This role adheres to established guidelines, rules, regulations, and protocols relevant to legal functions within Shelby County.Compensation: Pay...
-
Healthcare Administrative Assistant
12 hours ago
Memphis, Tennessee, United States Medical practice Full timeJob SummaryWe are seeking a highly organized and detail-oriented individual to join our medical practice as a Medical Receptionist. As a key member of our team, you will be responsible for providing exceptional patient care and administrative support.Key ResponsibilitiesGreet patients and verify their information to ensure accurate records.Record medical...
-
Memphis, Tennessee, United States University of Tennessee, Health Science Center Full timeMarket Range: 04 Hiring Salary: $18.00/Hourly JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Medical Administrative Assistant 3 provides administrative support for the Inborn Errors Diet Treated program and Inborn Errors Enzyme Replacement Therapy in the Department of Pediatrics. DUTIES AND RESPONSIBILITIES : Completes necessary forms for Prior...
-
Administrative Coordinator
1 week ago
Memphis, Tennessee, United States Puzzol Creative Full timeJob OverviewPosition: Administrative CoordinatorCompany: Puzzol Creative ConsultingWork Schedule: Full-Time, Salary Range: $40,000 - $50,000, Exempt StatusAbout Puzzol Creative: Puzzol Creative is a trailblazer in the interactive entertainment sector, known for innovative projects such as Memphis Escape Rooms, The Escape Room Florence, Amuse, and Pirate's...
-
Legal Administrative Assistant
4 days ago
Memphis, Tennessee, United States Shelby County Full timePosition OverviewThe role involves supporting legal operations under the guidance of a designated supervisor, executing clerical tasks that necessitate specialized understanding of legal documentation and procedural protocols. This position is integral to the functioning of the Public Defender Office.Compensation: Pay Grade: 41Salary: Commensurate with...
-
Administrative Coordinator
14 hours ago
Memphis, Tennessee, United States The Tennessee Board of Regents Full timeJob SummaryThe Tennessee Board of Regents is seeking a highly skilled and experienced Administrative Assistant to join our team. As a key member of our Marketing and Communications department, you will provide exceptional administrative support to the Associate Vice President of Strategic Marketing and Communications.Key ResponsibilitiesAdministrative...
-
Administrative Coordinator
1 week ago
Memphis, Tennessee, United States The University of Tennessee Health Science Center Full timePosition Title: Office Coordinator - Medicine (General Internal Medicine) Overview: This role is a grant-funded opportunity aimed at providing essential administrative assistance within the medical department. Key Responsibilities: Welcome and assist visitors and clients, ensuring effective registration processes. Manage incoming communication, including...
-
Administrative Support Specialist
17 hours ago
Memphis, Tennessee, United States Industry-Leading Manufacturer Full timeJob SummaryThe Administrative Support Specialist plays a vital role in supporting the Human Resources Department at our Industry-Leading Manufacturer. This position assumes responsibilities beyond general administrative tasks, acting as a key contributor to the team.Key Responsibilities:Manage various administrative tasks to support human resources...
-
Administrative Specialist
11 hours ago
Memphis, Tennessee, United States St. Jude Children's Research Hospital Full timeJob SummaryThe Program Specialist - Applied Biomedical Data Sciences is a critical role at St. Jude Children's Research Hospital, responsible for coordinating and overseeing various aspects of the Master of Science (MS) Applied Biomedical Data Sciences (ABDS) program.Key ResponsibilitiesAdmissions Support: Provide administrative assistance with the annual...
-
Administrative Support Specialist
10 hours ago
Memphis, Tennessee, United States Shelby County Full timeJob SummaryShelby County is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our department, including performing a variety of clerical and administrative duties.Key ResponsibilitiesProcess and enter data...
-
Enterprise Server Administrator
18 hours ago
Memphis, Tennessee, United States Shelby County Full timeJob SummaryThe Shelby County Systems Administrator I - Server & Storage (SA-I-S&S) is a key member of our IT team, responsible for the administration, implementation, maintenance, operation, and security of core server operating systems, directory services, file and print services, and antivirus systems.Key ResponsibilitiesAssist in the planning,...
-
Administrative Coordinator
1 week ago
Memphis, Tennessee, United States Vaco Full timeWe are looking for a meticulous and efficient Administrative Coordinator to become a vital part of our organization. The successful candidate will oversee daily administrative functions and ensure precise financial documentation. This position demands strong communication abilities, expertise in financial software, and the capacity to manage various...
-
Personnel Administrative Associate
1 week ago
Memphis, Tennessee, United States Pandrol USA LP Full timeJob OverviewPosition: Human Resource Administrative AssistantDepartment: Human ResourcesReports To: Human Resource ManagerDelegates: NAPosition Summary:The Human Resource Administrative Assistant is responsible for providing essential administrative support to the human resources department. This role involves a variety of tasks aimed at ensuring the smooth...