Financial Operations Associate

4 weeks ago

Ann Arbor, United States University of Michigan Health System Full time
How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Financial Operations Associate will be responsible for all payroll and timekeeping related activities within the Athletic Department. This position will act as a key technical expert on all payroll and time keeping, and will ensure the Athletic Department is following all applicable payroll laws and University policies.

The Financial Operations Associate will reconcile deposits, perform stored value card loads for student-athlete travel, and reconcile employee expense reports for assigned units. The position will prepare journal entries and assist with month-end and year-end financial close process and reconciliations. The Financial Operations Associate will generate various financial reports, and assist with any financial analysis and projections, preparation of annual operating budget, and/or other day to day business office duties as assigned and directed by management.

Responsibilities*
  • Prepare all timekeeping and payroll related activities and act as UM Payroll liaison for the Athletics Department
    • Oversee monthly, bi-weekly and temporary employee time reporting and assist in ensuring the accuracy and completeness of payroll
    • Prepare monthly payroll reports and analysis including ASP temporary pay, overtime report, and FTE analysis and act as unit liaison for all payroll related activities
    • Compile monthly payroll metrics, internal control reporting and other payroll data upon request
    • Update all policy and procedures related to payroll
    • Maintain internal employment checklists and procedures
    • Monthly payroll reporting
  • Lead deposit functions and credit card internal control processes for the Business Office
    • Maintain, process, track, and reconcile deposits (cash, checks, ACH wires)
    • Generate weekly deposit reports
    • Prepare Credit card reconciling reports
    • Lead training and communication of Department's cash handling and credit card processing procedures
  • Perform various Business Office day to day duties
    • Process Stored Value Card (SVC) requests and loads for assigned teams
    • Process Service Unit Billings (SUBs) as needed
    • Reconcile and review PCard/Travel and Expense Reports in Concur as an expense delegate for assigned teams/units
    • Process additional pay for employee reimbursement
  • Assist with journal entries and perform other month-end and year-end close duties as assigned
    • Analyze and prepare month-end closing journal entries
    • Review and submit sales tax information
    • Monthly reconciliation of Statement of Activity (SOA) reports
    • Review and analyze all transactions for accuracy and appropriateness of expenditure.
    • Assist in all relevant internal and external audits as needed
  • Assist in annual University internal controls certification process and assist in implementation of best practices
  • Perform all other duties as assigned by supervisor

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Other duties, responsibilities, and activities may change or be assigned at any time.

Required Qualifications*
  • Bachelor's Degree or equivalent combination of education and experience is necessary
  • 1-3 years of professional experience
  • Excellent verbal and written communication skills
  • Demonstrated ability to be detail oriented
  • Ability to work efficiently in a team environment
  • Excellent organizational and independent problem solving skills with ability to prioritize own workload
  • Ability to assist in multiple projects and competing priorities in a fast pace, challenging and dynamic environment
  • Demonstrated competence with Microsoft Office Suite software such as MS Word, MS Excel, and database applications
  • Strong interpersonal skills and ability to provide excellent customer service to Athletic Department units
  • High level of personal integrity and ethics
  • Display ability to stay flexible, pursue resolutions of problems, and work with complex and confidential information
  • Knows and applies the fundamental concepts, practices and procedures of particular field of specialization.

Desired Qualifications*
  • Familiarity with M-Pathways system, UM Financial Data warehouse and Financial Operations.
  • Knowledge of University accounting policies and procedures for financial transactions.
  • Experience in intercollegiate athletics or university setting

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

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