Management Support Specialist

2 weeks ago

Washington DC, United States USAJobs Full time
Duties

This position is located in the Office of Finance and Administration of the Hirshhorn Museum and Sculpture Garden (HMSG), and reports to the Director of Finance & Administration.

In this position, you will:
Support procurement by preparing purchase orders, requisitions, and entering them into ERP; acting as a purchase card holder; and reviewing transactions for completeness and compliance. Order a variety of goods and services including office supplies, services, travels, and conference registrations. Tracks delivery, arranges for receipt documentation, and monitors payment status. Prepares requisitions, determining appropriate coding and entering data to financial and procurement systems. Serves as a timekeeper for the department, prepares administrative forms such as requests for building services, and independently tracks status of a variety of projects, correspondence, and requests.

Requirements

Conditions of Employment

Pass Pre-employment Background Investigation May need to complete a Probationary Period Maintain a Bank Account for Direct Deposit/Electronic Transfer Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

COVID-19 VACCINATION REQUIREMENTS:

For the latest information on the COVID-19 vaccination requirements and its impact on your application, click on Smithsonian Institution's Frequently Asked Questions .

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website .

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as: Providing budget, financial, and procurement support; processing and tracking financial transactions, preparing travel authorizations, petty cash claims, and requisitions; making charge card purchases; using computer software programs such as Enterprise Resource Planning applications for Financials, Human Resources, Web Time/Attendance; and developing spreadsheets.

OR

Or Education: Master's or equivalent graduate degree

or

2 full years of progressively higher-level graduate education leading to such a degree.

or

LL.B. or J.D., if related

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards . Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Education

You must meet the basic education requirements listed above.

Additional information

This position is not included in the bargaining unit.

Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee). Agency; and, Beginning and ending dates of appointment.
Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives is contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

Note: This job announcement is also open at: 24R-311398-DEU-HMSG.

  • Administrative Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Aalis Management Consulting Full time

    Job OverviewAalis Management Consulting, a distinguished 8(a) certified, Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged Woman-Owned Small Business (EDWOSB), is seeking a dedicated Administrative Support Specialist. Our organization, founded by a US Army veteran, upholds the core values of excellence, commitment,...

  • Technology Support Specialist

    1 week ago

    Washington Highlands, Washington, D.C., United States Inspiroz Full time

    Position Overview:Inspiroz is on the lookout for a motivated and detail-oriented part-time Technology Support Specialist to enhance our on-site IT support operations. Role Responsibilities:As a Technology Support Specialist, you will be instrumental in delivering daily technology assistance across Inspiroz's network of charter schools. Under the guidance of...

  • Healthcare Operations Manager

    4 days ago

    Washington, Washington, D.C., United States Specialist Office Full time

    Job SummaryWe are seeking a highly skilled and experienced Healthcare Operations Manager to join our team at Specialist Office. The successful candidate will be responsible for overseeing the clinical operations of our department, ensuring the delivery of high-quality patient care and services.Key ResponsibilitiesLeadership and Management: Provide strategic...

  • Mission Support Specialist

    2 weeks ago

    Washington D.C., United States USAJobs Full time

    DutiesAs a Mission Support Specialist, GS-13 you will perform the following duties: Providing direct support to the Executive Associate Director, Deputy Executive Associate Director, and Chief of Staff for Office of Management and Administration (M&A) Handling taskings assigned to the M&A Directorate. Coordinating analysis in support of the M&A Strategic...

  • Bilingual Administrative Support Specialist

    1 week ago

    Washington, Washington, D.C., United States OSI Management, Inc. Full time

    Job OverviewPosition Summary:We are in search of a personable and skilled Bilingual Administrative Support Specialist who possesses excellent interpersonal abilities to enhance our vibrant team. The ideal candidate will serve as the primary contact for our office, managing phone inquiries and face-to-face interactions with a wide array of individuals on a...

  • PRISM Helpdesk Support Specialist

    1 week ago

    Washington, Washington, D.C., United States Aalis Management Consulting Full time

    Job DescriptionAalis Management Consulting is a leading provider of IT services, driven by a commitment to excellence and a passion for delivering high-quality solutions. As a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged Woman-Owned Small Business (EDWOSB), we take pride in our core values: integrity, innovation, and...

  • Support Services Specialist

    2 weeks ago

    Washington Highlands, Washington, D.C., United States Open Systems Healthcare Full time

    Job OverviewAs a Support Services Specialist at Open Systems Healthcare, you will engage in a fulfilling role dedicated to assisting individuals with intellectual and developmental disabilities.Key ResponsibilitiesYour responsibilities will encompass, but are not limited to:1. **Delivering Quality Support:** - Ensure the provision of high-quality and...

  • PRISM Helpdesk Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Aalis Management Consulting Full time

    Job DescriptionAalis Management Consulting is a leading provider of IT services, driven by a commitment to excellence and a passion for delivering high-quality solutions. As a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged Woman-Owned Small Business (EDWOSB), we take pride in our core values: integrity, innovation, and...

  • Senior Executive Support Specialist

    2 weeks ago

    Washington, United States Perkins Management Services Full time

    Position Overview:The Senior Executive Support Specialist plays a crucial role in ensuring the smooth operation of executive functions. This individual must excel in organizing, prioritizing, and executing tasks efficiently. Building and nurturing strong relationships both within the organization and with external partners is essential. The ideal candidate...

  • Logistics Management Specialist

    1 month ago

    Washington D.C., United States USAJobs Full time

    DutiesJoining Customs & Border Protection (CBP) will allow you to utilize your expertise to provide guidance, coordination, management, and planning for acquiring or procuring logistics and sustainment support for operational users across the CBP enterprise. This position starts at a salary of $139,395.00 (GS-14, Step 1) to $181,216.00 (GS-14, Step 10)....

  • Client Support Specialist

    1 week ago

    Washington, Washington, D.C., United States ASHLIN Management Group, Inc. Full time

    Job OverviewASHLIN Management Group, Inc. is committed to being an Equal Opportunity Employer, promoting inclusivity for Protected Veterans and Individuals with Disabilities.We are currently seeking a dedicated Client Support Specialist to enhance our team. This role is essential in providing comprehensive case management services to our...

  • IT Specialist

    1 month ago

    Washington D.C., United States USAJobs Full time

    DutiesMajor duties include, but are not limited to: Maintain an accurate inventory of all IT assets, including hardware, software, and licenses. Ensure compliance with federal regulations, industry standards, and organizational policies. Monitor software licenses to ensure compliance and prevent unauthorized usage. Identify and assess risks related to IT...

  • Office Support Specialist

    1 week ago

    Washington Highlands, Washington, D.C., United States Neal R Gross & Co Full time

    Position Overview:Neal R. Gross and Co. is looking for an Office Support Specialist to contribute to our operations. We are a prominent provider of Court Reporting and Transcription services with over 45 years of experience in the industry.This role is ideal for a proactive and enthusiastic individual who thrives in an independent work environment. We value...

  • Supervisory Financial Management Specialist

    2 weeks ago

    Washington D.C., United States USAJobs Full time

    DutiesThe incumbent serves as the Deputy Director and advisor to the Director of FRMD/I&A CFO. In this capacity, provides leadership and advice to support the FRMD mission. The incumbent oversees budget financial management, internal controls activities relating to the programs, and operations of I&A. As a Supervisory Financial Management Specialist,...

  • Part-time IT Support Specialist

    3 days ago

    Washington Highlands, Washington, D.C., United States Inspiroz Full time

    About the Role:Inspiroz is seeking a highly skilled and detail-oriented Part-time IT Support Specialist to join our on-site IT support team in Washington, D.C. As an IT Support Specialist, you will play a crucial role in providing technical support and problem resolution for our charter schools.Key Responsibilities:Provide technical support and problem...

  • Records and Information Management Specialist

    2 weeks ago

    Washington D.C., United States USAJobs Full time

    Duties Serves as Office of Justice Programs (OJP), Office of Administration (OA), Business Resources Division (BRD), Records and Information Management Specialist. Plans and coordinates with OJP information technology (IT) staff as it manages projects involving complicating elements, such as electronic recordkeeping applicable to all OJP electronic records,...

  • Contingency Communications Support Specialist

    1 month ago

    Washington D.C., United States USAJobs Full time

    Duties Job Summary: The Office of the Chief Administrative Officer (CAO) provides operations support services and business solutions to the community of 10,000 House Members, Officers and staff. The CAO organization comprises more than 650 technical and administrative staff working in a variety of areas, including information technology, finance, budget...

  • Support Specialist in Property Management

    1 week ago

    Washington, Washington, D.C., United States Chapman Management Group Full time

    Assistant Property Manager RoleChapman Management Group is looking for a dedicated Assistant Property Manager to become an integral part of our team. This position involves collaborating with both the Property Manager and the Regional Property Manager to effectively oversee our multi-family housing portfolio.Key Responsibilities:Facilitating the collection,...

  • IT Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Administrative Office of the U.S. Courts Full time

    Position Overview for IT Support SpecialistRole Summary:This position is designated for an IT Support Specialist with an emphasis on Customer Service within the Administrative Office of the U.S. Courts.The role involves leading a team responsible for Case Management and Electronic Case Filing (CM/ECF) within the National Service Desk (NSD), under the...

  • Wireless Support Desk Manager

    2 weeks ago

    Washington, D.C., United States Govcio LLC Full time

    Overview: GovCIO is currently seeking a skilled and experienced Wireless Cellphone Support Desk Manager to lead and oversee our wireless phone and iPad support team providing support for 1200+ mobile devices for the Department of Veteran Affairs. The successful candidate will manage an 8-person team while also playing an active role in daily operations,...