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Administrative Assistant

2 months ago

Richmond, United States University of Richmond Full time
SUMMARY:

The Administrative Assistant performs a variety of administrative and staff support duties for the Dining Services department.

RESPONSIBILITIES:
  • Greets and directs visitors; resolves routine administrative problems and answers inquiries concerning activities and operations of department; accepts, screens, and routes telephone calls; maintains log of inquiries as required.
  • Performs a wide variety of typical office duties, often confidential in nature. Maintains files, records, and other documents. Arranges meetings, maintains office calendars, and schedules, and manages office supplies.
  • Generates reports and tracks operational and financial data.
  • Provides administrative support function to the hiring and separating employees. Assists with onboarding and logistics; screens applicants and assists with interviewing process.
  • Supports the Director and Executive Chef in general department administrative needs.
  • Oversees and reconciles payroll records for all Dining Services units.
  • Tracks employee benefits, attendance, and schedules; maintains training records for all dining positions; coordinates department and Human Resources communications.
  • Monitors employee attendance and coordinates corrective actions with managers.
  • Performs other duties as assigned.
QUALIFICATIONS
  • Ability to deliver excellent customer service, performing efficiently and courteously in a fast-paced environment.
  • Ability to adapt quickly and accurately to changing situations.
  • Ability to work cooperatively as part of a team.
  • Ability to maintain confidentiality.
  • Skilled in working with diverse groups of people, handling all interpersonal situations with tact and diplomacy.
  • Skilled in problem solving and public relations.
  • Excellent organizational skills.
  • Strong verbal and written communication skills.
  • General knowledge of Microsoft Office Suite and ability to learn event scheduling software and others.
EDUCATION & EXPERIENCE
  • A high school diploma or GED.
  • 1 year's experience in administrative support functions in an office setting.
WORK HOURS:
  • Full-time, non-exempt position
  • Monday - Friday, 8:30 a.m. - 5:30 p.m.; 8 hrs./day; 40 hrs./week; occasional weekends as required
  • This position is designated as essential personnel and is subject to work outside the normal work schedule on an emergency basis and also subject to planned overtime work as required by the immediate supervisor
SALARY STRUCTURE:
Pay Grade 3 (Hiring Range $16.81 to $19.75 per hour)

ABOUT UR:

At the University of Richmond, we're creative, inclusive, and determined. We're Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There's only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE