Senior Administrative Assistant
2 weeks ago
Position Overview
The Commonwealth of Virginia is in search of a meticulous and dedicated individual to join our team as a Senior Administrative Assistant. This role is essential in providing comprehensive clerical and administrative support to senior management and the operational team. As a Senior Administrative Assistant, you will collaborate closely with various departments and personnel to facilitate effective office operations and ensure the smooth functioning of daily activities.
Key Responsibilities
- Prepare and manage correspondence in response to routine inquiries while safeguarding the confidentiality of sensitive information.
- Ensure all communications are formatted according to established guidelines and thoroughly proofread prior to distribution.
- Maintain accurate records of attendance and benefits in compliance with the Human Capital Management system.
- Establish and uphold organized administrative files while fostering positive working relationships across the organization.
- Compile and process necessary reports, maintaining proficiency in various automated systems for data entry and information management.
- Greet visitors professionally, manage incoming calls, and maintain the office calendar and tracking systems.
Qualifications
- Proficient understanding of general office practices, basic mathematics, and office equipment.
- Skilled in typing and operating computers, with a strong command of Microsoft Office applications.
- Demonstrated ability to manage office operations, prioritize tasks, and make independent decisions.
- Excellent problem-solving skills and the ability to expedite workflow effectively.
- Strong communication skills, both written and verbal, with the ability to work independently and collaboratively.
- High school diploma or equivalent required.
- Experience in data entry and office services is essential.
- Eligibility for Virginia Criminal Information Network (VCIN) certification is required.
Additional Information
The Commonwealth of Virginia is committed to fostering a diverse and inclusive work environment. We offer a comprehensive benefits package, including health insurance, retirement plans, and paid leave. Our organization values the well-being of its employees and provides resources to support their professional and personal growth.
Application Process
Interested candidates are encouraged to submit their applications online. The selection process includes screening applications, interviews, and background investigations. The Commonwealth of Virginia is an Equal Opportunity Employer, promoting diversity and inclusion in the workplace.
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