Research Administrator III

4 days ago

Gainesville, Florida, United States InsideHigherEd Full time
Job Description

The Research Administrator III will manage and support the administrative research operations of the Acute Care Surgery (ACS) divisions and the Sepsis and Critical Illness Research Center (SCIRC). This position reports directly to the Assistant Director of Research for the Department of Surgery but will communicate and interact regularly with the Department of Surgery Vice Chair for Research, SCIRC Program Directors, and ACS faculty and staff involved in research.

Key Responsibilities
  • Responsible for receipt and/or development of highly complex grant and contract proposals for assigned faculty in the Department of Surgery.
  • Reviews and interprets agency guidelines prior to proposal preparation.
  • Provides technical assistance to the Principal Investigators during the grant/contract application process.
  • Coordinates with the Division of Sponsored Research the establishment of subprojects and subcontracts as applicable.
  • Ensures the award is set up in PeopleSoft accurately and that a Combination Code has been established.
  • Processes payroll distributions in PeopleSoft as per the budget and/or PI request.
  • Identifies any changes affecting departmental/college resources and works with divisional and department administrators as necessary to facilitate distribution updates.
  • Processes cost transfers as necessary and ensures they have been executed correctly.
  • Updates Effort commitment as appropriate each semester and assists the department Research Coordinator with Effort certifications each semester.
  • Prepares CAS exception documents and submits them for approval as applicable.
  • Reviews, tracks, and manages grant/contract-related expenditures, reconciling monthly to ensure accuracy and compliance with agency and University regulations.
  • Responsible for reviewing/approving vendor invoices, P-Card charges, and purchase orders within PeopleSoft for project activities.
  • Utilizes PeopleSoft to ensure all expense transactions are allowable and are under the appropriate expense category.
  • Monitors subcontract invoicing & payments, ensures correct IDC rate is being charged, and ensures all personnel is correctly distributed.
  • Processes Journal Entries as necessary and ensures they have been processed correctly.
  • Monitors budget projections on all grants and processes budget transfers between categories when necessary, allowable, and per PI request.
  • Anticipates shortfalls/surpluses and notifies Investigators when there are potential issues.
  • Submits monthly reports to Principle Investigators and reviews payroll, travel, tuition, pcard and voucher transactions.
  • Researches errant charges both salary and non-salary on the accounts.
  • IRB/IACUC regulatory support for Program Principal Investigators: Works closely with the Program Research Nurse Supervisor and assists with local and central IRB packets.
  • Maintains a record and monitors expiration dates for all center protocols, tracks upcoming deadlines, and ensures protocol extensions are communicated to the DSP/C&G to ensure spending compliance.
  • Coordinates close-out review of regulatory binders and long-term archiving of records.
  • Coordinates electronic storage.
  • Assists with IACUC protocols, forms, and applications.

This is a time-limited position.

The University of Florida is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

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