Executive Personal Assistant

3 weeks ago

New York, United States On Call Counsel Full time

We are seeking a highly organized and professional Executive/Personal Assistant to provide comprehensive support to a dynamic personal injury attorney. The ideal candidate will be proactive, possess excellent communication skills, and have a strong ability to prioritize tasks and manage a fast-paced environment.

Responsibilities:

  • Calendar Management: Efficiently manage the attorney's complex schedule, including appointments, meetings, court appearances, and travel arrangements.
  • Correspondence: Draft and proofread correspondence, including letters, emails, and legal documents.
  • Research: Conduct legal and general research as needed.
  • Client Relations: Provide exceptional client service by handling inquiries, scheduling appointments, and maintaining client records.
  • Office Management: Oversee office operations, including managing office supplies, equipment, and vendor relationships.
  • Travel Arrangements: Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
  • Expense Reports: Prepare and submit expense reports in a timely manner.
  • Event Planning: Assist with the planning and coordination of legal seminars, conferences, and client events.
  • Legal Support: Provide administrative support for legal cases, including document preparation, filing, and organization.

Qualifications:

  • Proven experience as an executive or personal assistant, preferably in a legal setting.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite and legal software applications.   
  • Ability to handle confidential information with discretion.
  • Strong attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Flexibility and adaptability to changing priorities.
  • Experience in the personal injury legal field.
  • Knowledge of legal terminology and procedures.
  • Bilingualism (English/Spanish).

If you are a highly motivated individual with a strong desire to contribute to the success of a dynamic legal practice, we encourage you to apply.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

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