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Executive Assistant to Chief Operating Officer

4 months ago

Provo, United States Qualtrics Full time

At Qualtrics, we create software the world’s best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform—we are the creators and stewards of the Experience Management category serving over 20K clients globally. Building a category takes grit, determination, and a disdain for convention—but most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers.
When you join one of our teams, you’ll be part of a nimble group that’s empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the mic and iterating until the best solution comes to light. You won’t have to look to find growth opportunities—ready or not, they’ll find you. From retail to government to healthcare, we’re on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that’s work worth doing.

Executive Assistant

Why We Have This Role

Qualtrics is looking for an energetic individual to support our Chief Operating Officer (COO), Brian Stucki, and partner on business objectives. An ideal candidate would be someone who is an organized self-starter, who is also inventive and efficient. Being flexible and having a sense of humor while maintaining a high level of integrity and confidentiality is crucial to this role. You will have the intuition to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently, and be comfortable to make decisions with minimal oversight or mentorship.


How You’ll Grow

  • You will work with our top leaders on a daily basis and learn how the business is run.
  • Serve as an extension of your executive(s) and represent them and our values to the rest of the company.
  • Look for / identify experience gaps and suggest areas for improvement for your exec’s org and for the company as a whole.
  • You’ll have the opportunity to take on projects that impact the entire company and work across departments to achieve outcomes (i.e. help plan & execute events like SKO, Presidents Club, and our annual user conference - X4)


What We’re Looking For on Your Resume

  • Bachelor’s degree required
  • Past Executive Assistant experience is required (5+ years is ideal)
  • Preference for experience in a fast-paced, tech startup environment
  • Expert-level written and verbal communication skills
  • Strong problem-solving skills
  • Strong organizational skills with the ability to stay on top of and complete multiple tasks in a timely manner
  • Consistently produce work with the highest level of attention to detail
  • Consistently deliver high-quality professional customer service to internal and external customers with the ability to be personable and happy to help in a variety of situations
  • Visionary spirit: ability to take the initiative, work independently and accomplish tasks
  • Adaptive: tackle new tasks with little notice or instruction
  • Self-starter, taking initiative on new tasks with little guidance or oversight
  • Work collaboratively with all other executive assistants at headquarters and remote locations to maintain a smoothly working corporate environment
  • The utmost level of integrity and discretion in handling confidential information.


What You Should Know About This Team

  • We collaborate to get things done
  • We come up with solutions rather than dwelling on problems
  • We ask questions and lean in to help - we’re all in this together


Our Team’s Favorite Perks and Benefits

  • Wellness Reimbursement - $300 per quarter for activities including gym memberships, massages, workout equipment, meditation apps, and more
  • Experience Bonus ($1500/year) to use on an experience of your choice
  • Competitive benefits packages
  • Free lunches in the office
  • Gym onsite


The Qualtrics Hybrid Work Model: Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays, plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. For the rest of the week, work where you want, owning the integration of work and life.

Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.

​​​​​​​Applicants in the United States of America have rights under Federal Employment Laws:Family & Medical Leave Act,Equal Opportunity Employment,Employee Polygraph Protection Act

Qualtrics is committed to the inclusion of all qualified individuals. As part of this commitment, Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your Qualtrics contact/recruiter know.

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